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Faculty Instructions for Actions in SIS

Instructions for basic actions in the Student Information System (SIS)

 
Navigate the Faculty Center
To view the Faculty Center, you must be logged in to myCVCC and inside the Student Information System. Click the Faculty Center link.

Instructors use the Faculty Center to view their teaching schedule and to access instructor-related transactions. Instructors see only those terms for which they are assigned courses.
  • Click My Schedule
  • Use the change term button to change the term displayed.
  • Use the icons on the left-hand side of your class to access your class and grade rosters.
  • Use the underlined class link to view class details.
 
View Your Weekly Teaching Schedule
To view your weekly teaching schedule, you must be logged in to myCVCC and inside the Student Information System.
  1. Click Faculty Center, then My Schedule.
  2. If needed, click change term. Select the correct term and click CONTINUE.
  3. To view your weekly schedule, click the View Weekly Teaching Schedule link.
  4. To print a copy of your schedule, click the Printer Friendly Page link at the bottom of the screen.
 
Access a Class Roster
To view the roster for a class, you must be logged in to myCVCC and inside the Student Information System.
  1. Click Faculty Center, then My Schedule.
  2. Your schedule for the designated term will be displayed. If needed, click change term. Select the correct term and click CONTINUE.
  3. Click the Class Roster icon in the My Teaching Schedule area of the page. The Class Roster page for the class will be displayed.
     
    The class roster will display the students’ ID, name, VCCS email address, telephone numbers, grading basis, units, program and plan, advisor(s).
  4. To send email notifications to selected students, select the box next to each student’s name and click Notify Selected Students.
  5. To send email notifications to all students in the class, click Notify All Students.
  6. To download a copy of the class roster to Excel, click the Download icon in the blue title bar after the word Find.
    • If you get a message box that says you have a pop-up blocker on, follow the directions to turn it off. Select always allow pop-ups from this site.
    • If you are still unable to download the spreadsheet, hold down the CTRL key while you click the Download icon, then click Save and Save to My Documents.
  7. To print a copy of the class roster you can click the Printer Friendly Version button at the bottom of the screen.
 
Enter Final Grades
You will not see the Grade Roster icon until the end of your class session.

Instructors will enter grades via the grade roster found in the Faculty Center. Depending upon the grading basis of the class, grades of A, B, C, D, F, P, S, and U may be entered.
 
Important Information
When entering a grade of F or U the Last Date of Attendance field must be populated. Failure to populate this field correctly will prevent you from completing the grade entry process. For information on populating the Last Date of Attendance Field, please refer to instructions outlined below under Completing the Last Date of Attendance Field.

If a student ceases attendance after the withdrawal deadline, a grade of F must be awarded on the grade roster.
 
Entering Grades
To enter grades for a class, you must be logged in to myCVCC and inside the Student Information System.
  1. Click Faculty Center, then My Schedule.
  2. Your schedule for the designated term will be displayed. If needed, click change term. Select the correct term and click CONTINUE.
  3. Click the Grade Roster icon located in the My Teaching Schedule area. The Grade Roster page will be displayed.
  4. To enter grades, the Grade Roster Type must be Final Grade and the Approval Status of the grade roster must be Not Reviewed.
  5. Use the drop-down menu in the Roster Grade column and select the Grade.
    • When faculty select a grade of F or U the Last Date of Attendance field appears. Instructions for populating the Last Date of Attendance field are outlined below under Completing the Last Date of Attendance Field.
  6. When all grades have been selected, click Save.
  7. Return to the top of the Grade Roster page to the Approval Status drop-down menu and select Approved.
  8. Click Save a final time. To submit grades for another class, click the Faculty Center link and select another class.
Completing the Last Date of Attendance Field
After entering a grade of F or U in the Roster Grade field, the Last Date Attendance field will appear.

Click in the Last Date of Attendance field and enter the correct date as indicated below:

If the student completed the entire course and failed, earning a grade of F or U, the following scenarios detail the date to use in the Last Date of Attendance field:
  • For Regular Session Classes:
    For regular session classes, enter the end date of the semester in the Last Date of Attendance field. Refer to the Academic Calendar for help in determining the last date of the semester.
  • For Short Session and Dynamic Classes:
    For short sessions and dynamically dated classes, use the end date of the session. The start and end dates for the class appear at the top of the Self-Service grade roster in SIS.
If the student stopped attending/participating before the course end date, receiving a grade of F or U, use the following guidelines to determine the date to enter in the Last Date of Attendance field:
  • Enter the student’s actual last date of attendance or participation in class.
REMEMBER: Once all grades have been entered change the roster status to APPROVED and save.
 
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