Post meeting minutes on Communiqué

Go to the Communiqué Admin URL.

When the login prompt appears use your Office 365 login/password.

You will see the Dashboard screen with a Welcome message.

Click the Pages tile next to the blue Welcome box.

 

Expand the site tree Meetings section and the committee for which you are posting.

Click on the corresponding academic year for your post so that it is highlighted.

This will reload the editing pane with that page's content.

Once the page loads, click the plus symbol (+) above the site tree to create a new page.

On the New page creation screen click the Page (menu item) option.

Under the All page templates tree to the left, select CVCC Intranet.

The right side should update with CVCC specific templates.  Choose the Meeting Minutes one.

At the top of the screen type in the Page name (meeting date) and click the green Save button.

The system will create the page, checked out to you for editing.

In order to add the meeting minutes content click the Form tab at the top of the editing window.

The Page name will already be filled in.  Fill in the Committee Name, as well as Meeting Date/Time.

Fill in the remaining content boxes as needed for your meeting minutes.

Enter the Recorder's name in the corresponding content box.

Select a Publish to date that is two years in the future so the page will drop off the site on the proper date.

To save your content you can click the green Save button at any time.  Otherwise click the gray Check in button when finished entering minutes to save the page.

If you need to make additional changes, simple click the gray Check out button to edit again.  Otherwise, click the gray Submit for approval button to mark the page as done.

Once submitted, the page is locked from editing until after it has been Published.  The gray buttons disappear and the green Save button is disabled to indicate the page's locked status.

When the page is published the red X indicator in the site tree will become a green check and the page is now live.

To edit an existing page, simply navigate to it in the site tree and click on it.  Once the page loads in the editor click the gray Check out button to make changes.  Edits to the content can be made from the Form tab, not the Page tab.  Remember to Check in the page and Submit for approval when done editing.