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Automatic Replies in Outlook Client

Tips for Setting Up Your Out of Office Email Notification in Outlook
  • Open Outlook - click on File - Automatic Replies (Out of Office). Center of screen and highlighted in yellow.
    Screenshot 1 - File menu screen
  • You can send automatic replies for a definitive time frame, which is recommended.
  • An "Inside My Organization" message can contain length of time out of the office and an alternate phone number or person to contact. This out of office email will only reply to email messages sent within the CVCC organization during the set time frame.  Subsitutue "________" and "xxxx" with your alternate contact information and phone number.
    Screenshot 2 - replies for contacts inside organization
  • For "Ouside my Organization", it is suggested that you include less information about your absence.  If a hacker sends an email to your address and gets the time frame in which you will be away, there is more potential for hacking. This suggested format can be used for any department.  Subsitutue "________" and "xxx-xxx-xxxx" with your alternate contact information and phone number.
    Screenshot 3 - replies for contacts outside organization
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