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Automatic Replies in Outlook Web Access (OWA)

Tips for Setting Up Your Out of Office Email Notification in Outlook Web Access
  • Log in to your account through Outlook Web Access and click on "Options" in the top right corner under your name, then --> "Set Automatic Replies".
    Screenshot 1  -Options screen
  • Select "Send Automatic Replies".
  • You can send automatic replies for a definitive time frame, which is recommended.
  • An "Inside My Organization" message can contain length of time out of the office and an alternate phone number or person to contact. This out of office message will only reply to email messages sent within the CVCC organization during the set time frame.  Subsitutue "________" and "xxxx" with your alternate contact information and phone number.
    Screenshot 2 - Replies to contacts inside organization
  • For "Send Automatic Reply Messages to Senders Outside My Organization", it is suggested that you include less information about your absence.  If a hacker sends an email to your address and gets the time frame in which you will be away, there is more potential for hacking. This suggested format can be used for any department.  Subsitutue "________" and "xxxx" with your alternate contact information and phone number.
    Screenshot 3 - Replies to contacts outside organization
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