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2012-11-30

Minutes of the College Governance Committee
November 30, 2012, at 1 p.m.
 
The meeting of the Governance Committee was called to order by John Capps. He began by stating he really appreciated everyone’s attendance to this semester’s second and also the last meeting of this Committee.
Those in attendance included the following: Lucy Carter Smith, Kimberly French, Rick Tyler, Catherine Rice, Mike Bradford, Ernie Wade, Dianne Sykes, Jessy Hogan, Cindy Wallin, Tim Rhoads, David McGee, Linda Daye, Gayle Kiger, Xavier Retnam, John Capps, Mary Canfield, John Poole, and Will Sandidge.

John C. stated the College is engaged in a great experiment with the new Governance Committee which is still working on its identity. He discussed one issue concerning who has the ultimate authority on decision-making. He stated the College Governance Committee is not the final authority on decision-making and stated that is true for a variety of reasons. John C. stated the final authority lies with the president as the president reports to the Local Board and also the Chancellor. He stated ultimately, the Chancellor and the Local Board evaluate the president making that person responsible for what happens at the College. He stated the president and the President’s Cabinet are the ultimate decision making body. But John C. stated there is a definite roll for the College Governance Committee as it is a profound voice for what goes into the decision-making here at CVCC. He stated he believed there had been some confusion on this issue. Another issue, he stated was some confusion as to whether recommendations from the Governance Committees require approval from the College Governance Committee before being presented to the President’s Cabinet for final approval. John C. stated he did not know the answer to this. He reported the recent survey sent out by Tom Sparhawk should provide some insight into this. 

John C. stated two requests have been presented to the President’s Cabinet for approval from the Governance Committees. He stated the first one involved Professional Development funding for this current year, and what was presented to the Cabinet was approved. John C. stated he was elated because it was tangible evidence that the Governance Model was working. However, he stated when the funding was approved, he was unsure if it should have been approval by the College Governance Committee first. But since this committee only meets three times a semester, a lot of time would pass before anything could be approved.  

John C. stated he does not think he should be leading this Committee since by necessity, he is the leader of the President’s Cabinet. He stated he wants to participate but not lead or control the flow of the discussions or agenda items. John C. stated one recommendation he is making today is that he will step down as chair and a new chair/facilitator will be elected (one who is not a member on the President’s Cabinet). The group agreed this was a good idea. John C. proceeded by opening the floor for nominations. They included Ernie Wade, Tim Rhoads, and Rick Tyler. Tim declined his nomination.  By voting, Ernie Wade was elected chair with Rick Tyler agreeing to serve as vice chair. John C. offered to facilitate this transition.

John C. stated he was unsure of any recommendations that needed to be approved today or discussed as a group.
Kimberly French (Chair of the Student Success Committee) had one concern involving Smarthinking stating the Committee wanted to make sure before the College purchased additional hours of Smarthinking usage to make sure students are using this online tutoring and more faculty will become involved.

Will Sandidge stated that if faculty were not involved, it was their own choosing as there were several training sessions provided for everyone. Will stated he felt that the students were using the English and math sections of Smarthinking. Kimberly stated the numbers were impressive for the amount of time this has been available. Will stated the College needs to determine a baseline to show this type of tutoring is worthwhile. Will stated lots of effort has been made to market this and most should be aware of its availability.
Jessy Hogan stated it was not available early enough for her to build it in her curriculum for fall semester and wondered if a session on Smarthinking could be included in spring (2013) convocation. Will and David M. stated they would add it to the agenda. (David M. will work with Susan Beasley and Joy Adams to include this in the agenda.)

Will stated if only four full-time students in a year are helped, Smarthinking has paid for itself. Will stated sometimes it is difficult to hire qualified tutors making Smarthinking even more attractive. John C. stated he learned at the Town Hall meetings, the students at the Centers were very appreciative of this online tutoring.

Cindy Wallin stated she offered one-time extra bonus points for students to use Smarthinking and found they are still using it even though bonus points are not being offered. Will asked Cindy to attend the convocation Smarthinking session to explain how her students used it. Tim Rhoads also stated that a Smarthinking link needs to reside on the College’s website under faculty and student resources.
Will requested if there were any issues with Smarthinking to let him know and he will try and solve them. Kimberly will discuss this with the Student Success Committee members.

John C. stated in the last Town Hall meeting he was asked why CVCC’s retention rate is so low. He stated he answered it is caused by numerous things but the College’s lack of tutoring is a key issue in helping students succeed. Xavier Retnam stated there were many factors causing low retention, and the College should not blame itself because some of the reasons include students not coming to classes prepared, not having good work habits, and some have jobs and cut classes to work. He stated he sees classes full in the beginning but not that way at the end of the semester. John C. stated he found out two main reasons at VWCC through a survey as to why students don’t come to class, and they are financial reasons and personal complications. He stated even though these reasons do not have anything to do with faculty, the College is responsible for doing everything it can to help students stay in class. John C. stated a comprehensive academic advising program for the students is not available here at CVCC. He also stated Institutional Effectiveness trumps everything else right now, but after this is accomplished, retention will be addressed.

Ernie Wade stated at VWCC he used Lecture Capture in his classroom, and it seemed to help the students. Ernie stated every classroom was equipped with a webcam and software was loaded on the computer. He stated this captured audio and a video of lectures which students could review at any time. Ernie stated he was not a fan of Collaborate when some faculty stated it would do the same as Lecture Capture. Cindy Wallin stated this has been discussed in the E2IT Committee. David M. stated at convocation, an information session will be offered on Lecture Capture. Cindy stated there is a need to build up interest to see if faculty will buy into this and then present those ideas as a pilot.
John C. stated he agreed this is the direction the College should go but some faculty are afraid that students will use Lecture Capture as an excuse to skip class. Ernie stated he did not find this to be the case (and John C. agreed) as Lecture Capture allows students to watch the lecture before class time and then be ready to discuss during class time.

John C. stated CVCC needs to hire an Instructional Designer/Technologist. Gayle Kiger agreed stating the position has not been filled for quite some time now. David M. stated the College definitely needs someone for guidance and used promoting Lecture Capture as an example. Will stated he feels the College must provide what the faculty need but explained another option is being explored for the spring 2013 semester. John C. stated the job was advertised for several years with no one accepting the position so the payband was raised, but now the College is facing a budget crunch. Will stated he feels this position must be filled to support the faculty. David M. stated CVCC is behind in technology compared to other colleges. John C. agreed the resources must be found to fund this position.

Ernie stated the Curriculum Committee met October 15 approving two changes to the Associate of Applied Science in the Culinary Arts and Management and the Culinary Arts Certificate. He stated these were submitted and approved by the Local Board during the October meeting. Ernie stated a new program in Associate of Applied Science for a Computer and Electronics Technology – Computer Networking is in the process of being created.

Cindy discussed the changing of the logo on the College’s website and stated the change will only be cosmetic and not structural until after Reaffirmation. John C. stated this was the second item that had been bought to the President’s Cabinet and received their approval.
Ernie discussed the problem of some programs being high in student enrollment but low in graduation. John C. stated if this is the case, he needed to work with the Curriculum Committee and Will on this so the programs are not discontinued. He stated program assessments are one way to learn where improvements can be made.

John C. stated in the past, CVCC has been FTE-driven and not student-centered. Will stated the College has added prerequisites to certain courses which can lower enrollment for now but help in the future. Cindy suggested every faculty needs to examine and evaluate their courses to see if prerequisites are needed and should be put in place.

David M. stated this is the first college he has worked where the faculty do not advise the students. Kimberly stated she feels this would be highly effective in student retention. John C. stated retention is not rocket science but everyone needs to look for opportunities to develop relationships to retain students.

The meeting adjourned at 2:37 p.m. with the next meeting on February 5, 2013, in Room 5208.
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