2013-12-03

The meeting of the College Governance Committee (CGC) was called to order by Ernie Wade at 12 p.m. in Merritt Hall’s Multi-Purpose Room.
 
Those in attendance included the following: Julie Dailey, Cheryl Cunningham, Dianne Sykes, Wanda McGee, Connie Deacon, Muriel Mickles, Ernie Wade, Joey Fronheiser, Linda Daye, Lucy Carter Smith, Mike Bradford, John Capps, David Lightfoot, Tim Rhoads, Kevin Riley, John McCullough, Peter Dorman, Irene Wheeler, Ruth Hendrick, Paul Forrest, Leticia Forster, Will Sandidge, and Cathy Beale.
         
CGC Consent Agenda Items:
 
Procedural Guidelines for Posting Committee Meeting Minutes on Communication Central.
 
Muriel Mickles, representing the Committee on Committees, stated new guidelines for posting committee meeting minutes on Communication Central required the recorders to post minutes a week after the meeting with the College Governance Committee (CGC) governing this requirement. She stated it was not necessary to have the committee members approve the minutes prior to posting.
 
New Strategic Planning and Budget Timeline Template and an Annual Budget Planning Committee to be adopted and added to the Governance Model.
 
Muriel Mickles, representing the Committee on Committees, stated a strategic planning and budget timeline process needs to be created for any available budget as well as a committee (Annual Budget Planning Committee) to oversee this process. (A copy of the proposed strategic planning/budget timeline template and recommendations for committee members was emailed prior to this meeting and also distributed during the meeting to everyone.) Muriel thanked John Capps, John Poole, and Joey Fronheiser for their input on creating this template. She stated budget requests and justifications would be submitted in January and February and the Annual Budget Planning Committee would prioritize these requests in March and April based on the VCCS goals, College mission, College goals, and departmental and educational program outcomes. She stated the President’s Cabinet would have final approval of the requests.
 
Several changes were recommended which included: (a) changing “discretionary funds” to “available budget” and (b) listing the five deans on the committee as non-voting members and for the Dean of Institutional Effectiveness to facilitate/chair this process.
 
Ernie made a motion (not duly seconded) that the Strategic Planning and Budget Timeline Template be approved with the change (a) cited above.
 
The motion carried unanimously. 
 
Ernie made a motion (not duly seconded) that the Annual Budget Planning Committee be approved with the recommended change (b) cited above.
 
The motion carried unanimously. 
 
Request to Add an Athletics Committee to the Governance Model
 
Muriel Mickles, representing the Committee on Committees, stated a recommendation to add an Athletics Committee to the Governance Model was seeking approval from the CGC. After reviewing the proposal, one recommendation was made to include the Dean of Student Services as a permanent member on the committee making a total of 11 members.
 
Ernie made a motion to add an Athletics Committee to the Governance Model with the recommendation cited above and was duly seconded by Lucy Carter.
 
The motion carried unanimously. 
 
Professional Development Committee’s Recommendation for Tuition Reimbursement for 2013-2014
 
Paul Forrest, Chair of the Professional Development Committee, recommended using amounts matching Virginia Tech’s tuition fees for undergraduate and graduate tuition for employee reimbursement for 2013-2014.  
 
Ernie made a motion to approve this recommendation as written and was duly seconded by Muriel.
 
The motion carried unanimously. 
 
Safety and Security Committee Recommendation for the Threat Assessment Committee to Serve as a Separate Committee rather than a part of the CARE Team.
 
Lucy Carter Smith, Chair of the Safety and Security Committee, recommended that the Threat Assessment Team be a separate entity from the CARE Team as the two teams serve two distinct and different functions.
 
Ernie made a motion to approve the recommendation to allow the Threat Assessment Team to serve as a separate committee from the CARE Team as written and was duly seconded by Wanda McGee.
 
The motion carried unanimously. 
 
Final Review and Approval of Professional Development Achievement Rewards for Classified Staff.
 
Linda Daye, President of the Classified Staff, stated she was seeking approval for the Professional Development Achievement Rewards Policy for Classified Staff as the recommended changes from the October 29, 2013, CGC meeting have been made.
 
Ernie made a motion to approve the Professional Development Achievement Rewards Policy for Classified Staff as written and was duly seconded by Julie Dailey.
 
The motion carried unanimously. 
 
Cougar Award
 
Connie Deacon, Chair of the Employee Recognition Committee, stated the committee would like to recommend a monthly “Cougar Award” to all employees who were nominated based on job performance, devotion to duty, and cooperation. She stated names would be drawn for one lucky winner per month who would receive a $25 gift card (as budget permits). Discussions included a request to remove faculty from this award as under the new faculty recognition policy, they will have their own.
 
Ernie made a motion to approve the monthly Cougar Award, excluding faculty from being recipients, and was duly seconded by Cheryl Cunningham.
 
The motion carried unanimously. 
 
Solicit Web Design Services Via a RFP (Request for Proposal)
 
John McCullough, Chair of the E2IT Committee, stated the committee is seeking approval to solicit web design services via a RFP with a target completion date of October 17, 2014. After much discussion, it was decided for David Lightfoot and Mike Bradford to work together creating an ad hoc committee to offer several options for CVCC’s new website.
 
John McCullough made a motion and was duly seconded by Muriel to not approve this proposal.
 
Purchase Three Flat Screen-Touch Screen Desktop Monitors
 
John McCullough, Chair of the E2IT Committee, requested the purchase of three flat screen-touch screen desktop monitors for three IST faculty to help assist students who are using touch screen technology on their personal computers. It was decided that the CGC should not approve the purchase of equipment but requests should be directed to the newly formed Annual Budgeting Planning Committee.
 
The meeting adjourned at 2 p.m. with the next meeting scheduled on February 4, 2014.
Documents supporting the minutes.