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Committee Name: College Governance Committee
Meeting Date: 12/9/2020 12:00:00 AM
Debra Short (Chair, Employee Recognition), Sarah Jarrett (Recorder, Professional Development and Part-Time Staff Association), Jim Tuite (Faculty Association), Raylene Cope (Classified Staff Association), Ed McGee (E2IT), Jill Markwood (Marketing and Public Relations), Kimberly French (Student Success), John Capps (President’s Cabinet), David Lightfoot (President’s Cabinet), Kris Ogden (President’s Cabinet), Elizabeth Narehood (President’s Cabinet), Randall Franklin (President’s Cabinet), Will Sandidge (President’s Cabinet)
 
Muriel Mickles (President’s Cabinet), Lewis Bryant (President’s Cabinet), Chris Bryant (President’s Cabinet), Karen Alexander (Curriculum and Instruction), Elizabeth Elam (Evaluation and Assessment), John Rocha (Finance and Facilities)
 
The virtual meeting was called to order by Debra Short, Chair at 1:00 PM.

Approval of Minutes from April 21, 2020
John Capps moved to approve the minutes from the last meeting on April 21, 2020 and David Lightfoot seconded the motion. The minutes were approved as written.
 
Public Relations and Marketing Committee
Jill Markwood presented a proposal for a new Website Content Management Policy. This policy provides additional clarity on who is responsible for what areas of the CVCC website. Content creators are responsible for accuracy of their information and may update webpages themselves as they feel able or request assistance from Ken Bunch or Wil Perez. Jill Markwood is available to assist with imagery for the website. It is important that the information presented is current and accurate. It is recommended that linking to a single page (especially one with dates) from several other pages is preferable to having to update the same information on multiple pages, as that can easily be overlooked. Jill mentioned that she has made an effort to remove any photos of staff or faculty who are no longer at CVCC, but let her know if you notice any oversights. Raylene Cope commented on the outstanding drone video of CVCC and Jill stated she is working on creating a virtual campus tour.

John Capps moved to approve the policy and Jim Tuite seconded. The policy was approved.
 
Jill also shared information about the CVCC Marketing Rollout Plan, which outlines a detailed plan of how new initiatives will be marketed and the responsible parties. She stated the first new program to use the new plan will likely be the new CTE Academy for Fall 2021.
 
Student Success Committee
Kimberly French shared a form that updates the Informed Self Placement policy (for Math and English courses) for adult students. The new form adds Developmental Math and English options for adult students to consider in addition to regular college courses. This is a temporary form to be used for Spring 2021. After that, it is anticipated that Direct Enrollment will be in place and the form will no longer be needed.
 
David Lightfoot moved to approve the form and Jill Markwood seconded. The policy was approved.
 
The next meeting will be on Tuesday, February 9, 2021 at 1:00 PM. Kris Ogden stated that the College Governance Committee meeting was incorrectly scheduled for Wednesdays this fall and will move back to Tuesdays next semester.
 
David Lightfoot moved to adjourn the meeting and Raylene Cope seconded. Meeting was adjourned at 1:16 PM.
 
Sarah Jarrett
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