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Committee Name: E2IT
Meeting Date: 10/12/2021 12:00:00 AM
Jim Tuite, Ed McGee, David Lightfoot, Michel, Mavinga, Ashley Pearson, Gayle Kiger, Jim Bell
Phil Hamlett, Jason Ferguson, Lorn Nelson, Twila DeMasters, Kris Ogden, John McCullough. 
Discussion of policy for support of HyFlex classes.  Jim Tuite requested a policy for faculty to follow.  David Lightfoot indicated that there is already a workflow system for IT issues, but it is underutilized.  Ed McGee advised that a memebr of Distance Education monitors all synchronous classes which would include HyFlex. It was determined that David Lightfoot and Ed McGee would bring a description for the next meeting.

Wireless charging stations.  Jim Tuite said he would bring the proposition to facilities.

Digital signature. David said that there is an existing state contract that costs $1.00 per signature. David indicated that it could be done internally, but it would require additional staffing. David will do research and bring the results to the next meeting.

Student representative.  The committee is supposed to have a student representative.  Jim will check with other faculty and select a student.

Issuing Macbooks to faculty/staf.  There was a discussion concerning issuing Apple computers to faculty and staff.  David Lightfoot explained the diffuculties associated with supportng both PCs and Macs.  David provided options in a document:
  1. Offer MacBooks to faculty and staff—This is the most faculty/staff friendly option, but it comes with the highest cost.  In addition to the higher equipment costs, this will require a third-party management solution and personnel costs to operate the management solution.  This additional management system will reduce the time available for IT staff to work on other systems.
  2. MacBooks aren’t an option for Faculty and staff—With the exception of one employee, this is where we are today.  The single exception is a carryover from when we offered MacBooks.  This is the least expensive option and ensures consistent management across all faculty and staff computers.  Our Windows PC management solution, which is included in the cost of our Microsoft licenses, allows us to ensure systems are updated with the latest software patches and anti-virus definitions.  This will alienate the one employee.
  3. Offer a stipend to some positions to buy their own device—This is a common business practice that provides compromise.  Although there may be funding issues, due to the restrictions on state funds, this can be budget neutral.  VPN will not work for these devices as It doesn’t today for Mac users.  This increases our business continuity risk if someone’s personally-owned device is damaged and the person cannot do his/her job without it.  There is also the risk the employee won’t replace their device in a timely manner and/or purchase substandard hardware.  These can be addressed with policies.  I believe this is the direction we should be pursuing and Macs provide us the opportunity to begin the journey.
Jim Bell indicated that he uses a Mac to assist and teach students with Macs.  Ed McGee indicated that he would also benefit from using a Mac to assist students and adjunct faculty.  The committee agreed unanimously to support a policy that limited issuing Macs to faculty and staff to situations where they are used for instruction or demonstration.  David Lightfoot agreed to write a policy and the committee will vote to send it to the CGC when the policy is completed. 

Policy on issuing desktop computers and hardware.  David Lightfoot explained the potential challenges of continuing to issue desktop computers. David made the motion to only issue mobile devices rather than desktops to faculty and staff.  Debbie Gilliam seconded. The motion passed unanimously. 

David Lightfoot started a discussion about portable storage devices being antiquated and a potential security threat.  Jim Tuite and Jim Bell expressed concerns about faculty needed a backup for when there was no connectivity in a classroom.  The group agreed that it would be a good start to try to eliminate portable storage devices from administrative activities in areas of higher security threats.  The committee decided to continue the discussion next meeting.
Ed McGee
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