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Minutes of the Evaluation and Assessment Committee
Xavier Retnam called the meeting to order on January 15, 2013 at 1 p.m. in Room 5210.

Members Present:
Peter Dorman, Joey Fronheiser, Carol Keeth Williams, Jeff Laub, Kris Ogden (non-voting member), Gary Randolph, Xavier Retnam (Chair), and Pam Reynolds (Recorder)

Members Absent:
Cathy Beale (non-voting member), Lynn Dillard, Cynthia Heying (non-voting member), Lysa Holbrook, James Lemons, Muriel Mickles, Lorna Nelson, and Will Sandidge

Meeting Minutes from November 13, 2012 meeting:
Xavier handed out a copy of the previous meeting’s minutes. Due to Pam sending a copy via email to all members prior to the meeting, the minutes were not read aloud. Peter approved the minutes and Joey seconded the approval.

Old Business:
Agenda from the previous meeting on November 13 included an update from Peter on the subcommittee on faculty evaluations and awards and receiving and discussing Joey’s assessment list and timeline.

Update on Faculty Evaluations and Awards. Peter gave the update on the faculty evaluations. He handed out a FINAL DRAFT of the Outstanding Faculty Award Proposal. This proposal will be discussed with the Employee Recognition Committee (ERC) next week. If approved by the ERC, it will then be discussed with the CVCC Governance Committee. If approved by the Governance Committee, it will then be sent to the VCCS and hopefully approved by the fall 2013 semester.
Joey asked about awards for the staff and how that would be determined. He also suggested that the faculty and staff awards be awarded at graduation. Kris asked if students would be able to make nominations for the faculty and staff. Peter stated they would be able to nominate but it will not be required. Peter will be making these recommendations to the ERC when he submits the final draft next week. He commented again just like in the previous meetings how he was excited to say we were way ahead of a lot of other colleges on creating this proposal.

Assessment List and Timeline. Joey handed out an agenda for today’s meeting explaining his role of Dean of Institutional Effectiveness and Planning and updates on the assessments. His duties in this committee include the following:
·       Updating the committee on College assessment activities
·       Consulting with Assessment Committee to obtain stakeholder perspective on College assessment issues
·       Providing data and assessment support to Assessment Committee
·       Serving as a member of Assessment Committee subcommittees
Joey discussed the assessment updates. The college will be completing the 2011-12 assessment cycle soon and starting in the spring 2013 semester there will be new assessment activities. These activities will include writing assignments by Gary Randolph and Peter Dorman and oral assignments by Rick Tyler in his speech classes. Rick is considering video taping for the oral communication assessments. Gary asked if these assignments would be satisfied by the VCCS. Xavier questioned if there would be a measurement problem and how would you collect the data with these new activities. Joey stated the activities would be based on a rubric. Joey would like for Gary and Peter to show more examples which hopefully would be more user friendly. Peter and Gary will be presenting their assessment activities at the next meeting. Joey suggested inviting other faculty to our meeting, such as Rick Tyler, to show his activity he will be using in his speech classes.

New Business:
Replacement of Committee Members. We have lost two committee members. Lysa Holbrook is no longer employed by CVCC as of spring 2013 and Lorna Nelson has an English class at 1 p.m. on Tuesdays. Due to the fact, all committee meetings are on Tuesdays at 1 p.m. she will not be able to attend any other meetings. Gary asked if we replaced committee members. Peter will ask the Faculty Association for their input.
The committee suggested an agenda for our next meeting which will include the following:
·       Update from Joey on an improved timeline for the assessments
·       Update from Peter on the Faculty Evaluation Task Force meeting
·       Update from Peter and Gary on their assessment activities
Our next meeting will be February 19, 2013 at 1 p.m. in Room 5210.
Peter motioned the meeting be adjourned at 1:40 p.m. Jeff seconded the motion.
Minutes submitted by Pam Reynolds
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