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2013-08-27

Minutes of the Evaluation and Assessment Committee
The meeting was called to order on August 27, 2013 at 1 p.m. in Room 5208.

Members Present:
Cheryl Cunningham (Chair), Peter Dorman, Joey Fronheiser, Jessica Hogan, James Lemons, Muriel Mickles, Kris Ogden (non-voting member), Gary Randolph, Xavier Retnam, Pam Reynolds (Recorder), and Will Sandidge

Members Absent:
Cathy Beale, Lauren Calloway, Jeff Laub, Linda Mallory, and Julie Piercy

New Business:
The first order of business was to nominate a chair and recorder. Will nominated Jessica Hogan which she declined due to serving as chair last year on a previous committee. Jim nominated Cheryl Cunningham as chair which she accepted. Will nominated Pam to continue in her role as recorder.
There was a discussion as to what role this committee actually plays towards the evaluations and assessments. Will stated he believed we need to focus more on assessments and not so much on evaluations due to our previous probation period with SACS. Jessica asked if there was a statement somewhere stating the role of the committee. Gary read the charge of the committee to the members.

Assessment Update. Joey handed out an Institutional Effectiveness and Strategic Planning Assessment Update. He discussed in a positive way of the college being on track. He and Kris have created of schedule of what is due when. Jessica is concerned about the biology learning outcomes being ready by spring 2013 and she also suggested that all program heads should be a part of this committee. Gary asked if we needed a member from Workforce on the committee. Muriel will check on getting a representative from that area.
Will needs for the committee to decide what this committee does. Gary asked if what he and Peter or any division do with the assessments need to be approved by the committee and if so, what part. He also asked once this information was given to Joey and Kris what becomes of it. For example, how do they differentiate between the dual enrollment and on campus students? Kris stated this is an ongoing process and we make changes from the results we receive from the assessment measures.
 Joey discussed the different types of assessments. They include the following:
·       Graduate Survey
·       Common Course Student Learning Outcomes Assessment
·       Community College Survey of Student Engagement (Executive Summary) (CCSSE)
·       Employee Satisfaction Survey
·       Campus Assessment Supports
These need to be discussed as how and when they are being used with SACS COC. Cheryl suggested since this is our first meeting for the new academic year we start with a summary and discuss it at our next meeting. Will asked do we need subcommittees for different assessments. This will also be a part of the discussion for our next meeting. Joey included on his update a new website created for the Office of Institutional Effectiveness and Strategic Planning. This web site will explain their role and show the progress of assessments. It will also hopefully answer any questions that may arise. The web address is: www.cvcc.vccs.edu/iesp.

Update on Faculty Evaluations and Awards. Peter gave the update on the faculty evaluations. He announced the CVCC faculty evaluation plan was rejected by the Faculty Evaluation Work Group. He agreed with Will that we need to focus on the assessments for SACS and work on the evaluation plan at a later date.

Agenda topics for next meeting. These topics include the following:
·       Assessment Summary
·       Subcommittees

Our next meeting will take place on October 1, 2013 at 1 p.m. in Room 5208.
The meeting was adjourned at 1:50 p.m.
Minutes submitted by Pam Reynolds
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