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Minutes of the Evaluation and Assessment Committee
The meeting was called to order on October 1, 2013 at 1 p.m. in Room 5208.

Members Present:
Cathy Beale, Lauren Calloway, Cheryl Cunningham (Chair), Peter Dorman, Joey Fronheiser, Jessica Hogan, Jeff Laub, Gary Randolph, Xavier Retnam, Pam Reynolds (Recorder), and Will Sandidge

Members Absent:
James Lemons, Linda Mallory, Muriel Mickles, Kris Ogden, and Julie Piercy
Cheryl announced Jim and Linda could not be at today’s meeting as they were attending the Accounting Curriculum Advisory Committee Meeting.

Meeting Minutes from April 2, 2013 meeting:
Cheryl handed out a copy of the previous meeting’s minutes and an agenda for today’s meeting. Due to Pam sending a copy via email to all members prior to the meeting, the minutes were not read aloud. Also attached to the minutes and agenda were two types of resources on CCSSE (Community College Survey of Student Engagement). The two resources were Benchmarks of Effective Practice and a Data Narrative Exercise which were discussed during this meeting. (A copy of these resources are included with these minutes).

Old Business:
Report by the (OIESP) Office of Institutional Effectiveness and Strategic Planning. Joey reported the ongoing progress on different assessments. At this time, the crucial assessments are the Educational Program and Departmental Assessments. They are going along well with the deadlines. He stated there would be a college-wide Employee Satisfaction Survey towards the end of October. He also discussed a pilot survey called a Success Navigation Assessment which would be given to new students in the SDV 100 class. He is going to try this assessment to see if it would be feasible and improve retention.

Introduction to the (CCSSE) Community College Survey of Student Engagement. Cheryl discussed the resource information that was handed out during this meeting. She discussed the five different benchmarks and the data narrative exercise. She suggested forming subcommittees to work on the individual benchmarks during our committee meetings. It was agreed by the committee to not have subcommittees and to work on these benchmarks as a team. Joey will be sending the committee a link to these resources so the committee can look over the benchmarks before the next meeting. Will believes we are already doing a lot with each CCSSE item under the Support for Learners benchmark.
Joey stated we were below the national norm on all domains. Will asked who determines what is below norm. Joey said the assessments were given to students at other community colleges. The size of the community colleges were also taken into consideration when determining the national norm.
Gary and Jessica asked how many different types of assessments we are doing at this time. Joey discussed the different types of assessments. They include the following:
·       Graduation Assessments
·       Common Course Student Learning Outcomes Assessment
·       Community College Survey of Student Engagement (Executive Summary) (CCSSE)
·       Employee Satisfaction Survey
·       Campus Assessment Supports
·       Departmental Assessments
Gary suggested we should continue CCSSE to see improvements over a period of time. Joey said we should always do CCSSE at least every two to three years. Xavier would like for everyone to take the survey not just randomly picked classes. He believes we would get more information and a better understanding of the individual student’s needs. Will recommended having a counselor present at our meetings since they deal one on one with students. He will ask Judy Graves if she (or someone she recommends) could attend our meetings.

New Business:
List requirements for Biology Department. Jessica is apprehensive about the common course objectives. The Biology Department is not clear on what is required. They feel they have lost their academic freedom and want an explicit set of instructions. She stated they work with HAPS (Human Anatomy and Physiology Society) for their resources. HAPS offers 200 to 300 objectives for each subject. Will stated this committee does not supply the objectives for each department. Joey advised using common practices for their objectives. Cheryl explained to Jessica she was the expert in the Biology field and just summarize some of the objectives and pick the most useful for their department. Peter and Gary suggested to Jessica that it was her call as far as creating objectives. Jessica was under the belief that each Biology instructor would need to give the same exams and teach the exact same way. Xavier explained that each instructor could have different testing and teaching methods. All individual results would then be reported under the objectives. Jessica will confer this information with the Biology instructors and will discuss it more at length at our next meeting.

Agenda topics for next meeting:
Gary would still like an understanding of the charge on this committee. Will would like for us to set a goal. We need to have something documented and focus more on SACS. Xavier believed we were caught unprepared at our SACS meeting. Will would like for Cheryl, Joey, Peter, and Gary to work on setting a goal for this committee. This will be discussed at the next meeting.
Our next meeting will take place on November 12, 2013 at 1 p.m. in Room 5208.
The meeting was adjourned at 1:50 p.m.
Minutes submitted by Pam Reynolds
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