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Minutes of the Evaluation and Assessment Committee
The meeting was called to order on April 1, 2014 at 1 p.m. in Room 5208.

Members Present:
Lauren Calloway, Cheryl Cunningham (Chair), Peter Dorman, Jessica Hogan, Jeff Laub, James Lemons, Linda Mallory, Kris Ogden, Gary Randolph, Xavier Retnam, Pam Reynolds (Recorder), and Kevin Riley (non-voting member)

Members Absent:
Cathy Beale, Muriel Mickles, and Will Sandidge
Cheryl and Pam received an email from Cathy stating she would not be attending today’s meeting due to having to man the Science, Math, and Engineering Department.

Meeting Minutes from the February 18, 2014 meeting:
Cheryl asked the members if they had any changes in the previous meeting’s minutes. Due to the minutes being uploaded to Communication Central, the minutes were not read aloud. Each member had read the minutes on Communication Central and with no corrections the minutes were approved by the committee.

Old Business:
Report by the (OIESP) Office of Institutional Effectiveness and Strategic Planning from Kris. Kris announced the evaluation and assessment reports had been submitted to SACS and wanted to thank everyone responsible for getting this done. She discussed the different evaluations and surveys her office would be completing. The student evaluations will be done during the spring semesters and the employee evaluations will be done in the fall semesters. She also stated graduate surveys are done each semester with graduate assessments. She thanked Cheryl and Jessica for the great work they had done on the Community College Survey of Student Engagement (CCSSE) surveys and for sharing their results. Kris introduced Kevin Riley to the committee. He comes from our Counseling Department. He has accepted the Policy and Planning I position in the Office of Institutional Effectiveness and Strategic Planning. Kris will be taking Joey’s position, who left in February for a vice president position at Oklahoma State University. She will now serve on the committee as a voting member and Kevin will be taking Kris’s position as a non-voting member.

Update on the Research of Administrator Evaluations by Jim Lemons.
Jim announced Peter had a list of colleges and had initiated the process of seeing how the other colleges are handling the policy. Peter stated no one would get back with us and he would be going to the CFAC (Chancellor’s Faculty Advisory Committee) on Thursday, April 3, 2014. Jim said he had received no response the Christopher Lee at the system’s office. He read an email from Patrick Henry Community College and announced there was an online faculty handbook from Wytheville Community College. He passed out a copy of the existing evaluation and asked the committee to look over evaluation and see what we would like to retain and what we do not need. Xavier suggested making the evaluation shorter and making one sheet more faculty-oriented and another sheet more VP-oriented. Jim announced the vice presidents would still need to look at both sheets. Our assignment for the committee is to try to develop our own. Linda asked if the existing evaluation is what is being used now. This evaluation was approved in spring 2014. So unless we make changes, this is what we are using. We need to look over it and find a starting point. Gary stated there were a good number of items for administration. Jim wants the process to be simple so the faculty will feel free to make suggestions. Peter asked Kris if there was any way to do this through IOTA or Survey Monkey. The only problem with using those survey tools are they may not be evaluated the same semester.

Jessica asked if adjuncts were included in the evaluations and if so, who do they evaluate? Jim believes they should evaluate the deans. Peter suggested including on the form whether they are full-time/part-time instructors. Xavier and Linda stated not to do adjuncts. They are not “married” to the college and not as invested as a full-time instructor. They do not carry equal weight. Jim suggested we should just evaluate deans and full-time faculty. Jessica approved Jim’s suggestion.  
Lauren, Coordinator of Workforce, asked where does she and her department fit and what they bring to this committee. She feels it is important to be able to be evaluated on how they get along with other departments.  Gary suggested modifying the form to address classified staff also. Lauren suggested to add to the next year’s agenda. Jessica suggested taking it back and discussing with the Classified Staff Association. Kris mentioned adding a checkbox for classified for the deans.

New Faculty Evaluation Update from Jim Lemons. Jim reported the new faculty evaluation process was still going well. He asked if anyone had any ideas with this evaluation. Jessica suggested a deadline of April 15, 2014 to report any new ideas to Jim.
Peter will need these suggestions to show to the Faculty Association at their next meeting on April 29, 2014.

New Business:
Selection of chair and recorder for the 2014-2015 academic year per the request of the Committee on Committees to assist in continuity. Jessica nominated Cheryl to remain as chair of the committee and Cheryl nominated Pam to remain recorder. Even though this was the last meeting for Cheryl and Pam for appointment, it was voted by the committee for them to serve another term.

Selection of a goal for the 2014-2015 academic year per the request of the Committee on Committees to assist in continuity. The committee decided the goal would be to expand the evaluations to vice presidents and other administrators.

 Agenda topics for next meeting:
·       Expansion of evaluations to vice presidents and other administrators
·       Any new business
Our next meeting is TBD.
The meeting was adjourned at 1:50 p.m.
Minutes submitted by Pam Reynolds
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