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Minutes of the Evaluation and Assessment Committee
The meeting was called to order on September 30, 2014 at 1 p.m. in Room 3213.

Members Present:
Cathy Beale (non-voting guest), Jim Bell, Lauren Calloway, Cheryl Cunningham (Chair), Peter Dorman, Jessica Hogan, Jeff Laub, James Lemons, Linda Mallory, Kris Ogden, Gary Randolph, Xavier Retnam, Pam Reynolds (Recorder), and Rick Tyler (non-voting guest)

Members Absent:
Muriel Mickles, Kevin Riley, Catherine Sanders, and Will Sandidge
Cheryl announced Kevin Riley and Will Sandidge would not be attending today’s meeting. Kevin and his wife are “proud” parents and Will is out of the office today.

Meeting Minutes from the August 26, 2014 meeting:
Cheryl asked the members if they had any changes in the previous meeting’s minutes. Due to the minutes being uploaded to Communication Central, the minutes were not read aloud. Each member had read the minutes on Communication Central and with no corrections the minutes were approved by the committee.

Old Business:
Report by the (OIESP) Office of Institutional Effectiveness and Strategic Planning from Kris.
Kris announced their office was preparing for our SACSCOC visit. The committee will arrive on October 20 with their first visits to the off-site centers (Amherst Center, Bedford Center, and the Campbell County Center). They plan to be here from October 20 to October 23. Cheryl asked if there was anything specific the committee could do to help them get ready for the visit. Kris stated everyone on campus would need to be prepared and know what QEP stood for which is the Quality Enhancement Plan. The QEP document is focusing on “Building Better Writers” and all faculty and staff should know about this document.
Kris stated we needed to make sure everyone is aware of situations, policies, and resources we have on campus. Linda said she believed some faculty was not aware of a “writing center” in Bedford Hall. Kris indicated that it is a plan at this time. It has not started yet. The on-site visit will determine if it is a plan that will work. Cheryl explained that is why we need to know the facts and make the SACSCOC committee aware why writing is so important. Jim stated writing would not only be used in English classes but also in business classes, accounting, math, history, psychology, etc. We need this writing center for every class on campus. Each faculty and staff member should know why writing is important in their situation. Kris announced the QEP—Building Better Writers is all about the success of the students.

Update on the Research of Administrator Evaluations by Jim Lemons. Cheryl announced Peter had attended the President’s Cabinet meeting on September 22, 2014. The committee had decided at the previous meeting we would wait for feedback from the VCCS before developing a process for evaluations for supervisors. Dr. Capps has requested the committee proceed with our own initiative until the information is received from the VCCS.
Jim received an email from Dr. Christopher Lee on August 26, 2014, stating they are planning on launching the initiative sometime in September. As of this date, he has had no response from Dr. Lee. Jim handed out sample copies from Patrick Henry Community College, Dabney Lancaster Community College, and New River Valley Community College. He suggested using these samples as a starting point for our initiative. Jim asked if everyone would like to embrace using the 360 perspective or use some other process. Cheryl believes we get the most information from the 360 perspective. Jim would like for the committee to look at the examples for feedback for our next meeting. That will also give us time to see if the VCCS has implemented an initiative by then. Cheryl would like all members to send any comments to Jim by October 28, 2014. Kris stated she would like to get a member from the Human Resources Department to be involved in this process. They would need to approve the initiative since it will need to be implemented by their department. Jim will check on getting the proper person to attend our next meeting.

New Business:
Critical Thinking Report from Rick Tyler. Rick Tyler attended today’s meeting to discuss the Critical Thinking test held in Richmond. This is a test of everyday reasoning which is a system-wide initiative. It is a standardized test. Results are sent to Kris in the Office of Institutional Effectiveness and Strategic Planning. We scored above the national average score which at this time is a 21. We scored a 22. Peter announce HUM 295 has testing to show critical thinking skills. Kris announced we have a lot of classes which use critical thinking skills. Xavier believes we still need to keep as a goal or objective. Rick stated this information would be used for a number of things. It is part of SCHEV assessments. The results are being collated and will be sent to Kris.
Cheryl asked Rick about the test. It is a test from Insight Assessment out of California. Linda asked if the graduate assessments at CVCC are the same and Rick stated they were different. Linda would like someone to define critical thinking. Jessy believes critical thinking would be different in each class. For example, biology students may think different than accounting students. Rick stated the questions were just everyday life questions. Rick also stated there were over 600 videos students could watch to help with critical thinking. The students that watched these videos scored way above the norm. These students had also had a communication course. Kris announced we did participate is the testing; not only for assessment information, but also due to being a VCCS requirement. As soon as Kris gets the results, she will share these results with the committee.

Agenda topics for next meeting:
·         Discussion on the SACSCOC visit in October
·         Update on the research of Administrator Evaluations
·         Any new business
Our next meeting is November 11, 2014 at 1 p.m. in Room 3213.
The meeting was adjourned at 1:50 p.m.
Minutes submitted by Pam Reynolds
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