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2015-01-13

Minutes of the Evaluation and Assessment Committee
 
The meeting was called to order on January 13, 2015 at 1 p.m. in Room 3213.

Members Present:
Lauren Calloway, Cheryl Cunningham (Chair), Peter Dorman, Jessica Hogan, James Lemons, Linda Mallory, Kris Ogden, Gary Randolph, Xavier Retnam, Pam Reynolds (Recorder), Kevin Riley, and Will Sandidge

Members Absent:
Jim Bell, Jeff Laub, Muriel Mickles, and Catherine Sanders

Meeting Minutes from the September 30, 2014 meeting:
The November 11, 2014 meeting was cancelled due to the CVCC Campaign Luncheon. Cheryl asked the members if they had any changes in the previous meeting’s minutes, which was held on September 30, 2014. Due to the minutes being uploaded to Communication Central, they were not read aloud. Each member had read the minutes on Communication Central and with no corrections Peter approved the minutes and Jessica seconded the approval.

Special Visit from Dr. John Capps:
Dr. John Capps visited today’s meeting. He had a special announcement to make to this committee. He announced that Kris Ogden had accepted the appointment as permanent dean of Institutional Effectiveness and Strategic Planning. Kris has served as the interim dean since February 2014. The VCCS Policy 3.3.2, Appointments and Exceptions to Normal Searches states that colleges “may appoint a faculty member to an existing vacant position without a normal search.” Due to her extraordinary qualifications and her excellence and success with the SACSCOC accreditation process, Dr. Capps petitioned the chancellor to appoint Kris to the position without a normal search. The chancellor approved his request. He asked us all to please congratulate Kris on her new positon.

Old Business:
Report by the (OIESP) Office of Institutional Effectiveness and Strategic Planning from Kris. Kris announced the success of our SACSCOC reaffirmation and our development of our QEP, Building Better Writers. She wanted to thank everyone for helping meet this success and stated their office could not have done it without the help of the whole college working together. The OIESP will be going forward to meet the college goals. On January 12, 2015, Dr. Capps shared the strategic plan ending in June. The OIESP supports his plan and will continue the student graduate assessments and surveys. They will be staying on the same cycle as before.

Update on the Research of Administrator Evaluations by Jim Lemons. Jim announced he attended the Administrative and Professional Faculty Evaluation Task Force meeting in Richmond on November 3, 2014. He provided a packet from the meeting, which included the following:
·         A list of the Administrative and Professional Faculty Evaluation Task Force committee
·         The agenda for the initial meeting on November 3, 2014
·         The minutes of the November 3, 2014 meeting
·         An example of the Performance Management System Design (which included sample questions)
·         A copy of the 3.6.1 Administrative and Professional Faculty Development, Evaluation and Recognition Policy (guidelines ranging from 3.6.1.1 to 3.6.1.12)
·         The agenda for meeting #2 (via teleconference) which was held on December 18, 2014
·         The preamble to the Administrative and Professional Faculty Development and Evaluation Program
Jim stated that he has been consulting with Dr. Ty Corbin, Dean of Educational Support Services from J. Sargeant Reynolds Community College and chair of the task force committee. Dr. Corbin said they already have a process they are working on for the evaluations. Jim is tending to believe that will eventually be the plan, which is similar to the faculty evaluations.  Chancellor DuBois is not in favor of the 360 evaluations and the peer process. He believes we are wasting our time on the peer level.

After looking over the design included with the packet, Jim does not know how it would be possible to use the same form due to so much differentiation at CVCC. We need to look at job descriptions and tweak the process.
The goal is to have this plan in proposal form by June 2015. Dr. Lee would like to present the proposal to the presidents at the June meeting. If approved, it will be presented to the State Board on July 1, 2015. Peter would like to see a copy of the proposal before the task force committee takes it to the board.
Jim will forward a copy of the December 18 minutes to the committee when he receives them from the task force.

New Business:
Jim stated all APPDOs (Annual Performance and Professional Development Objectives) and evaluations were completed for the Business and Allied Health division. He is continuously working on the APRs (Annual Professional Reviews) and the multi-year contracts.
Peter stated he had no new business at this time but will report to the committee the different ideas from meetings at the New Horizon Conference, which will be held in April.

Agenda topics for next meeting:
·         Update from the (OIESP) Office of Institutional Effectiveness and Strategic Planning
·         Update on the research of Administrator Evaluations
·         Any new business
Our next meeting is February 17, 2015 at 1 p.m. in Room 3213.
The meeting was adjourned at 1:30 p.m.
Minutes submitted by Pam Reynolds
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