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Minutes of the Evaluation and Assessment Committee
The meeting was called to order on August 23, 2016 at 1 p.m. in Room 2209.

Members Present:
Cheryl Cunningham (Chair), Peter Dorman, Kirk Gomes, Jessie Hogan, Jim Lemons, Shannon McDermott, Muriel Mickles, Kris Ogden, Gary Randolph, Pam Reynolds (Recorder), Kevin Riley, and Cynthia Wallin

Members Absent:
Fazi Arabi, Sue Cochrane, and Nathan Kolb
Cheryl received an email from Sue saying she would not be able to attend today’s meeting due to dual enrollment being a still on-going process and she needed to take care of this process before month end.

Meeting Minutes from the March 29, 2016 meeting:
Due to this being the first meeting of the fall 2016 semester, Cheryl announced that Pam had a copy of the March 29 meeting minutes attached to the agenda. She asked everyone to review the minutes and let Pam be informed of any changes. Everyone agreed to the minutes. Peter made the motion to approve the minutes and Jessie seconded the motion.

Old Business:
Report by the (OIESP) Office of Institutional Effectiveness and Strategic Planning from Kris.
Kris first of all wanted to welcome everyone back to the new fall 2016 semester.
She discussed the development of the Guided Pathways procedure. She believes we are on the right track and all divisions would be working on making changes to their curriculums. Once this is completed, the development will be on our website where they can follow the path they have chosen and we will also always have a catalog to follow. She will keep us informed of the progress.
Kevin shared the progress of the Educational Institutional Effectiveness Annual Report. He has compiled all the information and given the final report to all program heads to review and sign off as completed. They are to be signed and given to their deans by August 31, 2016.
Kris mentioned the Community College Survey of Student Engagement (CCSSE) that the QEP used four years ago. Kris and Kevin stated that the visiting committee liked the survey and it would be administered again in 2017. It is a paper and pencil survey which we will need to plan to complete in 2017.

Oversight of the Employee Manual Update by Jessie.
Jessie stated that she was a key observer of the employee manual. Kris indicated that the Human Resources will be reporting to Dr. Capps at this time. They are aware of the issues and will be updating them as they come along. Kris’s office would be continuing to keep up with the manual. Jessie stated she would be letting Kris know whenever she noticed any changes that would need to be made.

New Business:
Cheryl asked if there was any new business. At this time, there was no new business.

Any Questions:
Jessie asked about the next date for SACS. Kevin stated the 5-year review would be in 2019 and SACS would be returning in 2024. Jessie asked were we ready. Peter stated we were not ready for the next visit. Muriel believes we have learned our lesson and we are on the right track to get ready. We are doing everything we need to do. Muriel would like for us to focus and get through the 2019 review.
Peter asked about the supervisory evaluations and where were we on that process. Jim stated he served on the committee with the VCCS but the approval had to come from higher administration. Jim stated that it should have been implemented by July 1 which did not happen. Patrick Henry Community College has a plan Jim wanted to look at and see if we could use it, but Patrick Henry said it was not working as well as they wanted it to. It seems that other colleges also have not implemented the evaluation approved by the VCCS. Jim stated maybe we could start it around January 2017. Muriel is going to do more research to see where we are and what we need to do to get it implemented. We will discuss it at our next meeting.

Other Comments:
Cindy, Jim, and Peter announced how they thought the numbers were looking pretty good right now.
Jim wanted to say what a great job Kris and Kevin did at the Guided Pathways meeting. Kevin announced that he believes everyone was on the right track. Muriel announced that she was looking forward to the Guided Pathway process.
Cindy wanted to shout out a KUDOS to Shannon for being on top of the Science program.
Jim wanted to announce Jason Ferguson’s father had passed away and would like for everyone to keep him and his family in their thoughts and prayers.

Agenda topics for next meeting:
·         Update on the ongoing assessments from Kris and Kevin
·         Update on the Guided Pathways process from Kris
·         Update on supervisory evaluations from Muriel
Our next meeting is September 27, 2016 in Room 2209.
The meeting was adjourned at 1:30 p.m.
Minutes submitted by Pam Reynolds
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