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2016-11-08

Minutes of the Evaluation and Assessment Committee
 
The meeting was called to order on November 8, 2016 at 1 p.m. in Room 2209.

Members Present:
Cheryl Cunningham (Chair), Peter Dorman, Kirk Gomes, Jessy Hogan, Nathan Kolb, Jim Lemons, Shannon McDermott, Kris Ogden, Gary Randolph, Pam Reynolds (Recorder), Kevin Riley, and Cynthia Wallin

Members Absent:
Fazi Arabi, Sue Cochrane, and Muriel Mickles

Meeting Minutes from the September 27, 2016 meeting:
Cheryl asked if anyone had any changes to the meeting minutes from September 27, 2016. She reminded everyone the minutes are always on Communication Central. Jessy made the motion to approve the minutes and Kevin seconded the motion. Everyone agreed to the minutes.

Old Business:
Report by the (OIESP) Office of Institutional Effectiveness and Strategic Planning from Kris.
Kris announced the evaluation assessments for the academic year were going well. The reports for the prior year were completed and she would continue to meet with the faculty on the current assessments. 

Kris reported on the ongoing Guided Pathways. There will be a meeting on November 17, 2016 at 1 p.m. on the Guided Pathways process. She believes it has positive improvements on the progress of the students. These improvements will help the students when they are trying to reach their overall goal. There will also be a regional meeting next Tuesday, November 15, 2016 with the deans and directors. They will be able to hear the system office’s respective on the new process. In Kris’s opinion, she believes we are way ahead of the other colleges thanks to everyone here doing their part. She will keep us updated. Even though this meeting is for deans and directors, everyone is invited.

Jessy asked if our goal for completion of the process would be the Fall 2017 semester. Kris stated we are planning on rolling the new process with the new website design scheduled for the end of February. That way it will start with the new students in fall 2017. We should have a newer, stronger visual which should have a strong impact on the students.

Cindy asked how this would affect our 2016-2018 catalog and how we would handle adjusted programs. Due to this change being in the middle of the catalog, Kris stated we would have to work case by case. There would be a statement stating “information is subject to change” and deal with problems on a one-on-one basis. She believes the problems will be when a student changes programs.
Cheryl asked if this would be our last catalog. Kris stated that is not her call and that Marketing would be making that decision. She also believes since it will be mobile access, it will be better for the students.

Jim suggested we would need to see what is fairest for the students. In a situation where a two-credit class may be switched to a three-credit class and whether financial aid would cover that switch. We have to be careful students do not end up with one credit short or over. Cindy stated that any substitutions should be made up front.
Kevin gave his report on SAILS by handing out a report comparing Fall 2015 and Spring 2016 SAILS information. He believes it is effective but it could be used better. After looking over the report, Jessy asked how it could be used better. Kevin thinks more faculty should be involved. Kris wants at least 60% faculty involvement and we are not there yet. Peter asked where were we with the percentage of faculty. Kris reported we were only at 50%. Jim stated there was some positive feedback on the report.

Jessy and Shannon are concerned about the adjunct faculty members not knowing enough about the SAILS program. Jim announced each semester there was mandatory orientation for the new adjunct faculty. Jessy suggested ALL adjunct faculty should attend each orientation. Gary announced we had good adjuncts but orientation is always held before classes start and they are not paid before classes begin. Jessy suggested paying them for their attendance to orientation so they would attend and understand the policies and procedures in a better manner. Cindy stated that may be something Lewis and Dr. Mickles would need to discuss.

New Business:
Cheryl asked if there was any new business. At this time, there was no new business.

Agenda topics for next meeting:
·         Update on the ongoing assessments from Kris and Kevin
·         Update on the ongoing Guided Pathways process from Kris
Our next meeting is January 10, 2017 in Room 2209.
The meeting was adjourned at 1:30 p.m.
Minutes submitted by Pam Reynolds
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