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Minutes of the Evaluation and Assessment Committee
The meeting was called to order on March 27, 2018 at 1 p.m. in Room 2205.

Members Present:
Mike Alderman, Fazi Arabi, Peter Dorman, Jim Lemons, Shannon McDermott (Chair), Muriel Mickles, Kris Ogden, Jane Pearson, Gary Randolph, Pam Reynolds (Recorder), Kevin Riley, James Tuite, and Cynthia Wallin

Members Absent:
Susan Anderson and Donna Hobbs
Shannon received an email from Susan stating she had a previous meeting schedule at this same time and would be not able to attend today’s meeting.

Meeting Minutes from the February 13, 2018 meeting:
Shannon asked if anyone had any changes to the meeting minutes from February 13, 2018. Peter made the motion to approve the minutes and Cindy seconded the motion. Everyone agreed to the minutes.

Old Business:
Report by the (OIESP) Office of Institutional Effectiveness and Strategic Planning from Kris.
Kris reported on the annual assessments from their office. The educational assessment is going as planned. They are working on the program descriptions for the implementation of Navigate. The team is working on making sure the courses are all listed in the manner in which the classes will need to be taken and be taken within the time frame. It will be evaluated next week to see how the progress is going.

They will be working on the budget requests from each of the division deans. It is time for the requests for new monies for this budget year. Depending on the budget request, the funding will be coming from Lewis Bryant, David Lightfoot, or Michael Bradford.

Kris just recently attended the SACS workshop. The 5th-year report will be due in September, 2019. We need to make sure we are in better shape than last time. She announced Dr. Capps is serving on the Executive Board of SACS. She sees no red flags and believes we are in good shape.

Kris asked Kevin and Pam about an update on the general assessments and exit exams for the spring 2018 graduates. Kevin announced he would be sending out the information for the graduates next Monday with login information and deadlines. Kevin will be using the ETS testing software for the general assessments. This software will be loaded at several locations on campus. Pam will be sending emails to all the BAH graduates to schedule their exit exams.

Kevin will be focusing on the Professional Readiness and Scientific components of the assessment plan. Shannon asked if we need to focus on all six. Kris stated we do need to focus on all six but at this time the Professional and Scientific components will be evaluated and approved by the State Board. Kris stated that all courses to Gen Ed will have to be mapped with a plan with SCHEV by November, 2018. Kevin is also working with the Quantitative Reasoning component which includes reading, writing, math, and critical thinking. Kris believes SACS will go with the policy but we have to make sure we map it correctly.

Kris announced the final goal would be “professional readiness” which would help teach them as though they are entering the employment field. Jim L. stated the Workforce division has coaches to teach soft skills to students. He was wondering if it would be feasible to put them in a SDV 100 or maybe the skills could be nested within the courses. Cindy is not sure if they are being addressed in SDV 100. Jim L. has materials from Workforce if any SDV 100 course may need any information. Cindy asked would there ever be a time to make SDV 100 a two-credit course. Kris stated it had been discussed but no decision had been made due to the fact of having to charge another credit hour.

Volunteers/Nominations for Chair:
Due to this being Shannon’s last meeting on this committee, a new chairperson had to be nominated. James T. was nominated. Gary questioned the fact that James was an associate instructor and could not be appointed. If James would like to volunteer to be chair, that would be acceptable. James T. volunteered and will be the new chairperson for the next academic year.

Volunteers/Nominations for Recorder:
Pam announced she was a permanent member of the committee due to her involvement with the evaluations and assessments. She volunteered to continue doing minutes for the meeting. Due to personal family issues, she did ask if we could nominate a backup in times she would not be able to attend any meetings. Jane volunteered to be the recorder backup.

New Business:
Shannon asked for any new business. At this time there was none.
Everyone wanted to give a KUDOS to the great job Shannon had done as chairperson and KUDOS to the great job Pam will continue doing as her role as recorder.
Our next meeting is TBD.
Cindy made the motion the meeting be adjourned and Muriel seconded the motion. All were in favor and the meeting was adjourned at 1:25 p.m.
Minutes submitted by Pam Reynolds
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