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Minutes of the Evaluation and Assessment Committee
The meeting was called to order on August 21, 2018, at 1 p.m. in Room 2205.

Members Present:
Mike Alderman, Susan Anderson, Peter Dorman, Jim Lemons, Cynthia Lofaso, Muriel Mickles, Elizabeth Narehood, Kris Ogden, Pam Reynolds (Recorder), Kevin Riley (Alt. Recorder), Vic Sizemore,  James Tuite (Chair), and Cindy Wallin

Members Absent:
No members were absent at today’s meeting.

Jim T. began the meeting welcoming the new members for this year, which included Cynthia Lofaso and Vic Sizemore. He also welcomed Elizabeth Narehood from Workforce and thanked Jim L. for getting a representative from that department.

The committee has two vacancies due to one faculty member leaving CVCC and one faculty member being out due to health reasons. Jim T. will be reaching out to Matt Latimer to try to fill these vacancies. Cindy suggested Kathy Thomas or Beth Shelton who are both Full-time Instructors for the SME Division. Kris also suggested Elizabeth Elam who is a professor for the HSS Division. Before the meeting, Kevin Riley volunteered to be the backup for the recorder.

Meeting Minutes from the March 27, 2018 meeting:
Jim T. asked if anyone had any changes to the meeting minutes from March 27, 2018. Peter made the motion to approve the minutes, and Muriel seconded the motion. Everyone agreed to the minutes.

Old Business:
Report by the (OIESP) Office of Institutional Effectiveness and Strategic Planning from Kris and Kevin.
Kevin announced the State Council of Higher Education for Virginia (SCHEV) would be implementing a new assessment policy. It will consist of six components—four of the components are similar to the ones we have now. They will be meeting with the General Educational Task Force in September and October. They should have the policy ready to submit in November 2018, and the new plan should be in place by fall 2020.
Kris announced the annual Educational Program Assessments Report were on track. The General Education Task Force met last week, and the 2017-18 reports are complete. We have seven years of reports. We should be on solid ground for the SACS report in September 2019.

Other Business:
Jim T. asked the committee to review the mission statement of the committee. He read the statement and asked if anyone thought there needed to be any changes to the amendment. Everyone agreed to no changes.

Jim T. announced our next meeting would be held on September 25, 2018. He has already spoken to Will Sandidge, and he will be available to come to future meetings to speak on the subject of Ad Astra. He also stated that Gary Randolph would be available for future meetings to discuss the National Alliance of Concurrent Enrollment Partnerships (NACEP). NACEP is a new accreditation institute, which offers college courses for dual-enrolled high school students.

Kris asked about the status of adjuncts evaluations on the system level. Muriel stated that Sharon Morrissey, Vice Chancellor for Academic Services and Research had sent feedback on the evaluations. Muriel will send this information out to the committee members. Kris asked about the long-term plan and timeline. Muriel stated it was just in the discussion phase at this time. Cynthia asked if she had received feedback from the faculty association, which she has not and would like to have any feedback by the end of next week.

Jim L. announced a new category of employment. It is a full-time, hybrid position within the Workforce division, which means an instructor could be full-time and get the same benefits. The instructor would be able to teach non-credit and credit classes. No one has been hired in this position yet, but this position would be evaluatedif teaching credit classes.

New Business:
Jim T. asked for any new business. At this time there was none.
Our next meeting is September 25, 2018.
Cindy made the motion the meeting be adjourned, and Jim L. seconded the motion. All were in favor, and the meeting was adjourned at 1:20 p.m.
Minutes submitted by Pam Reynolds
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