Meeting Date: 1/2/13
I. Approval of minutes from the previous meeting, 11/06/12
There was unanimous approval of the minutes from the November meeting.
II. Reports from committees and task forces
A. Use of Communication Central
All recorders need to post minutes to Communication Central as soon as possible. It has been observed that several committees have not posted the minutes for any meetings.
B. Chancellor’s Faculty Evaluation Task Force – Peter Dorman
Peter Dorman briefly mentioned the progress of the new faculty evaluation model, which is being developed system-wide and has been detailed in emails to the CVCC faculty from Peter Dorman in the past year. One aspect of the evaluation model is that it will be based on the calendar year, rather than the academic year. The policies of the new evaluation model have mostly been completed. The CVCC committee is currently working on a rewards system.
It was noted by John Capps that many faculty are eligible for multi-year contracts yet are not applying because of the large application requirement and lack of incentive. Based on this observation and a request from John Capps, the committee has modified the process so that it will require only a letter from the dean instead of a large packet.
Two questions were raised, both of which are currently under consideration by the committee:
How much will student evaluations factor into the overall evaluation?
When will the new Annual Progress Report be due?
C. Cultural and international events – Rick Tyler
This semester the CIE will be cosponsoring an event with Black students alliance in February. In addition, there will be a bus trip to DC in March; however the date is not been determined. The committee is considering March 15 or the end of March on a Friday. The trip will include individual faculty members who will lead groups to particular venues of interest, so that students split up. There will be a common event in the morning and a concert at the Kennedy center in the evening, before the bus returns to CVCC late in the night. CIE will also sponsor the International Day and Student Art Show at the end of the semester.
D. Curriculum – Ernie Wade
There has been one meeting in which the committee reviewed and approved one course change in culinary arts and management; replacing a course on leadership development with one on quality in hospitality. There is also a new program that will be offered Fall 2013, in computer networking and electronics. Any requests for curriculum changes should be sent through the deans first, who will then direct the requests to the committee.
E. Educational, E-learning and Information Technology – Irene Wheeler
There has been one official action, the facelift for the CVCC website with new logo and colors.
There are three items in the works
1. The Bring Your Own Device policy needs to be revised for students.
2. Promoting awareness and faculty buy-in for Lecture capture is a priority. Jim Bell presented a session at convocation, 1/3/13 at 10:15 in RM 3213 about Lecture Capture. More participating faculty are needed to get funding for a good Lecture Capture platform.
3. At the next meeting there will be a restructuring to form subcommittees, as 19 is too large of a committee to accomplish anything.
F. Employee recognition – Tom Sparhawk
There will be an announcement soon on the CVCC home page for upcoming awards including outstanding faculty, outstanding full time staff, outstanding part time staff, among others. Additionally, the committee is seeking ways to recognize individuals for outstanding acts on a daily or monthly basis with minimal, yet highly valued awards. The committee is currently seeking ideas from the CVCC community at large.
G. Evaluation and assessment – Xavier Retnam
The committee is overseeing the faculty evaluation process, as described by Peter Dorman of the Chancellor’s Faculty Evaluation Task Force. The committee is also considering the Assessment of Courses from the office of Institutional Effectiveness.
H. Finance and Facilities – Teresa Ranson
The official recycling program will begin here, through 1st Piedmont Recycling. The committee evaluated the installation of hand dryers and determined that it was too expensive to retrofit restrooms but all new installations will include them. The energy review of the college is underway and going well. Furthermore, the campus landscaping is undergoing many improvements. An Art Expression Area is in the works, utilizing the wall between Merritt Hall and Bedford Hall, with oversight by SGA to edit for appropriateness, while maintaining free speech. There will be numbers posted on light poles in parking lots to facilitate localization for both students and security. In the near future, there will be new training for purchasing and travel requests, with the hope that the processes can be streamlined.
I. Professional Development Policy – David McGee
A question was asked about availability of professional development funds. John Capps emailed the faculty and staff on December 18 with this information. The email was read aloud:
“Last year, the college allocated $50,000 to support the professional development activities of full-time faculty and staff. This year, we have increased that amount to $75,000 to further support you in your work.
The Professional Development Policy Committee, one of the standing committees of our new governance model, has recommended that professional development funding for 2012-13 be distributed using a percentage-based allocation model that splits support evenly between full-time faculty and staff. With 71 teaching and administrative faculty and 85 classified staff, that amounts to a sum of $528.17 for each faculty member and $441.18 for each staff member. If past history is any guide, not all employees will use all of their initial professional development allocation. In that event, the Professional Development Committee will determine how all “leftover” funds will be re-distributed fairly and equitably.
To petition for funding, you should complete the “Professional Development Request” form that is listed on the Human Resources web page at www.cvcc.vccs.edu/Human%20Resources/Forms.asp. You should then secure your supervisor’s signature and forward the approved form to the Accounting Office—no later than Friday, March 1. You may apply to be reimbursed for expenses you have already incurred or request support for future activities. In all cases, however, you must spend your funds by Friday, June 14. You must submit all corroborating documentation to the Business Office by June 14 as well to receive reimbursement for your expenses.”
There are plans in the works for redesigning professional development reimbursement. July 1st is the new academic year.
J. Social Events – Joseph Penrod
Christmas social was successful. A Spring social is scheduled for 4/26/13, in addition to the annual Retirement Luncheon, after graduation. The committee is seeking input from the campus community to improve these social events. The following suggestions were made:
Longer hours to allow more faculty to attend with mid-day teaching responsibilities.
Live music, from faculty, students and other local talent.
Drawings for everyone not just the ones who attend in order to include those who are at the off-site centers or have exams scheduled.
It was noted that alcohol is still illegal on campus.
K. Student Conduct – Tim Rhoads
The Student Conduct committee has replaced the Student Honor Council. So far, there has been one case, but there are a few more cases that will be heard. The new procedure has been approved and will be posted shortly in the electronic version of the printed catalog. All future revisions will be directed through Will Perez.
The question was raised as to whether the procedure should also be posted in faculty manual or communication central. A simpler, less redundant solution was suggested that there should be a hyperlink to the document in the faculty manual, as the faculty manual contains many hyperlinks to avoid similar redundancy. The current published version in the paper catalog is the Virginia Western policy.
L. Student Success – Tim Wilhelm
The goal of the committee is to identify barriers to student retention. Several programs are underway:
1. The faculty mentoring program began in the fall and the committee is investigating better ways to recruit students and to increase contact.
2. 5 student ambassadors for campus tours – successful program
3. SmartThinking tutoring program; 145 hours were used, math, English and Spanish mostly
4. English developmental program
5. Quality Enhancement Program
6. Placement testing & pre-requisites, establish and maintain
7. Computer skills entrance exam
8. Career connections center
It was noted that the student members of the committee have offered a lot of insights on barriers. The committee is also seeing ways to effectively communicate all the support resources for students.
K. Public Relations and Marketing –Mike Bradford
The committee is working on the marketing plan for the college through the creation of a template to examine goals, strengths, weaknesses, opportunities, threats, student body research, and action plans. Once these have been assessed, along with specific outcomes and targets have been identified, the committee will devise a specific strategy. The current budget is $73,000. The money has been spent on various products in the past – billboards, bus signs, TV ads, class schedule mailers, etc. This past year there have been fewer billboards and more TV ads. The committee is also bringing in other marketing experts and analyzing what other VCCS colleges do.
A question was raised about the possibility of bringing back the paper schedule. As the cost was $15,000/semester, it seems unlikely. However, the decisions about the format and allocation of funds will be research driven.
Important Issue – the committee needs 2 faculty members to replace Susan Rush and another with a scheduling conflict. Please let David McGee know.
IV. Closing Comments
Plea to committee chair and recorders to post minutes
Volunteers for the marketing committee
V. Common Syllabus Components
The committee selected at the last meeting for revising this policy was unsuccessful. Rather than create a new committee, decisions were made about the current policy.
7 – is part of 12
Other 10 things?
#1-3 are fine in the current verbiage with the exception that #2 should include faculty email address.
#4 – is in the common syllabus attachment
#5 is fine in the current verbiage
#6 is fine in the current verbiage
#8 is fine in the current verbiage, relevant for all laboratory classes
#9 Faculty should include general goals and outcomes
#10 Should be part of the course, but does not need to be part of syllabus
#11 is fine in the current verbiage, and may include a statement that it is subject to modification by instructor
#12 as written, 2 in favor, the rest
Requested change: change “specific assignments” to “assignments”
All in favor
#13 needs to be included as the ADA statement
VI. Jan 8 meeting will not be held, as the January 2 meeting replaces it.
Recommendations to the College Governance Committee: all recorders should post meeting minutes in communication central.
Submitted by Jessy Hogan