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Faculty Association:  
Meeting Date:            4/29/2014 (rescheduled from 3/25/14)
Agenda Items:
I.    Approval of 2/11/2014 minutes
There was unanimous approval for the previous meeting’s minutes.
II.   John Capps & Will Sandidge
A.  Summer Pay – In the previous week, it was discovered that the CVCC rate of pay for full time faculty during summer was not compliant with VCCS policy.  CVCC has essentially underpaid faculty for decades, since 1988.  The policy for summer pay consisted of a 14-page document describing a complex formula, in which faculty were compensated at a lower rate per hour yet were paid at the maximum number of hours (10).  CVCC has allowed faculty to be compensated at the maximum number of hours, while other colleges allow faculty to be paid for only 9, 6 or 3 hours at the faculty rate, with additional hours paid at the adjunct rate (noted by Peter Dorman, via CFAC).  The policy has been rectified for this summer.  There is no possibility for back pay, as the college would be bankrupted by this.  John Capps apologized on behalf of the college for failures in the past. 
B.  Associate instructor – There have been concerns about the replacement of full-time faculty positions (assistant/associate/full) with the associate instructor, which requires a full teaching a load with lower pay and no additional responsibilities, and can be renewed for a total of 2 years.  After which, the college must either close the position or create a regular full time position that is advertised statewide or nationwide.  Concerns have been raised about the quality of candidates attracted to such positions, about empty committee positions, and the long-term costs of temporary positions. 
Will Sandidge recommended the associate instructor positions, which was approved by John Capps, as a temporary solution to fill positions with a reduced budget.  It is not considered a long-term or viable solution.  CVCC has a reduced budget due to lower enrollment and changes in the categories of smaller, inefficient schools and larger, efficient schools.  Student populations are based on increments of 500, but they were previously based on increments of 1000 FTEs.  The current policy cuts the budget by $70,000.  Additionally, SACS ratings are based on numbers of full-time faculty; associate instructors are better than adjuncts.  It is a compromise, as regular faculty would be even more desirable to the college. 
Three associate instructors have been hired in the last year.  All three positions have been renewed for another year.
C.   Alta Vista Center – The Alta Vista Center will be relocated since the previous lease cost $90,000/year.  The new location with lease for about $30,000/year. 
III. Lana Velez & Cynthia Lofaso/QEP
Cynthia Lofaso & Lana Velez presented several updates on the QEP/Building Better Writers program.  They provided a handout, which is included below in the Addendum.  The first cohort for the QEP will be the students enrolled in the developmental English courses. 
There are subcommittees within the QEP that have focused on the following topics:  marketing, literature review, facilities/space requirements for building better writers, and budgeting.
The current strategies include peer tutoring in collaboration with Lynchburg College.  There will be training sessions for tutors in the summer.  There will also be an honors section of ENG 112 to serve as peer tutors.  The Writing Center will be expanded for all subjects over the course of 5 years.  There will be an emphasis on promoting awareness of Student Support Services, so that the essence of the SDV 100 will be incorporated into the developmental English curriculum as a way to increase success of the programs. 
The committee members will continue communicating with the college through open forums and updates presented at various meetings (Faculty Assoc, Classified Staff, etc).
The QEP logo contest has concluded with a new logo that will be used in all media and documents associated with the QEP/Building Better Writers.  
The Cougar Feud was a quiz bowl between the Student Government Association and the Student Ambassadors; this was a successful QEP marketing event.
The QEP committee will spend the summer writing about the program for SACS.  It is a 5-year plan. 
The QEP committee may be contacted at this address: or by emailing Cynthia Lofaso or Lana Velez directly.
IV.  Peter Dorman/CFAC
Peter Dorman reported on the possible need for a policy about consensual relations on campus, such as faculty-student, supervisor-staff or faculty; furthermore, there needs to be discussion about the possible need for a policy regarding family members enrolling in courses.  This is of particular concern at smaller schools.  There is an established policy at Virginia Western. 
V.   Faculty Association Officers for 2014/2015
Tom Sparhawk volunteered to serve as vice president.  He intends to serve with a concern for greater faculty participation in college governance.
Matt Latimer will serve as secretary. 
There is an interest in changing the policy requiring a long commitment on the part of the vice president and president.  Currently an individual will serve as vice president for 1 year, as an understudy; ostensibly they will be elected as president, which is a 2-year term; and then finally, they will serve an additional year as vice president to mentor the new president.
The division representatives will be Tim Rhoads – SME, Ernie Wade – BAH, and Cynthia Lofaso – HSS. 
VI.  Coordinator Rotation Policy
A committee has created a policy regarding the protocol for rotation of department heads and program coordinators.  By job description there is no need to rotate program heads, as these individuals are hired specifically for those positions to satisfy accrediting organizations.  Peter Dorman will send out the policy to the faculty to solicit comments.  A final draft will be made available to faculty for approval.
VII.      Bob Moden/Online offerings from other VCCS colleges
As a result of the Extended Learning Institute, online classes at other VCCS colleges are available for students at CVCC (and all students in the VCCS).  Additionally, this program has made it possible for CVCC faculty to teach online courses at other institutions in the VCCS, such as classes that would not have high enough enrollment through CVCC alone.  This is a program begun by NOVA
Recommendations to the College Governance Committee:
Addendum 1:
Coordinator rotation policy
The typical period of service for Program and Department coordinators will be 3 academic years.   Coordinators may negotiate abbreviated periods of service with their Dean or supervisor at the beginning of the period, or at any point in its duration.  The negotiated period of service and release time will be documented in writing, filed in the division office, and a copy will be supplied to the coordinator.
The Dean or supervisor will initiate the coordinator rotation process within 3 months of impending position vacancy, or as soon as possible in cases of abbreviated periods of service.  At this time, the Dean or supervisor will identify the full-time faculty members eligible for the coordinators position based upon the following requirements: 1. a minimum of 2 years of service as a full-time CVCC teaching faculty member, 2. received “met expectations” rating on the most recent faculty evaluation, and 3. no additional role with administrative duties or authority over the faculty members in the area of responsibility (Program or Department), and 4. Others?  Should Dean have the authority to veto eligibility?  Full-time faculty members may serve additional non-successive terms.  Full-time faculty members in the area of responsibility will offer nominations for the successor from the list of eligible faculty members, excluding the outgoing coordinator.  All nominees will be notified of their endorsement, and given the opportunity to remove themselves from consideration for the coordinators position.  For the remainder, the full-time faculty members will cast votes by secret ballot which will be tallied openly by the group of voters.  The coordinator-elect will be the individual receiving a majority of votes cast.  In the event of a tie, the contenders may decide on the successor among themselves, or the full-time faculty members will cast a second round of votes as described above.  In the event that all nominated faculty members remove themselves from the running one of the following must occur: 1. the outgoing coordinator may secure the position for an additional term, 2. the full-time faculty members will cast a second round of votes as described above from the entire list of eligible faculty members (no nominations, no abstainees), excluding the outgoing coordinator, 3. the coordinator will become the eligible full-faculty member that has yet to serve in this capacity or for whom the most time has elapsed since serving, or 4. only if the previous options do not result in filling the position, the dean or supervisor will appoint a coordinator from the list of eligible full-time faculty members.
Addendum 2:  QEP
Coffee, Tea and the QEP and Constituency group meetings
The QEP Committee has spent the semester talking with students, faculty and staff about Building Better Writers, distributing information and marketing materials at the Student Appreciation Picnic, Polis ceremony, and various meetings with groups on campus throughout the semester.  We will continue with these communications throughout the summer and the Fall semester.  If you have an event this summer or fall and would like us to present information on the QEP and Building Better Writers, please let us know.  You can e-mail a request to
Logo Contest Winners
The logo contest was a huge success with 16 fabulous students entries.  Alexandra Hutcherson was the first place winner in the CVCC QEP Logo Contest winning $500.00 for her design which will be used on nearly all marketing materials for the QEP.  Alan England came in second place, winning $300.00 for his submission. 
Cougar Feud
On April 24, 2014, the QEP sponsored the Cougar Feud, a Family Feud style contest between the Student Ambassadors and the Student Government Association.  The event was a hit and an excellent opportunity to continue to communicate with students about the QEP.  A highlight of the event was a “commercial break” featuring EdMcGee reading hilarious examples of mistakes in grammar and writing.   The Student Ambassadors won, claiming the Cougar Cup.
Writing Center
In preparation for the beginning of our peer tutoring program, the QEP committee has begun the process of identifying a space for our writing lab in Bedford Hall.  The Writing Center will begin operations in the Fall 2014 semester and will continue to expand its services as we work towards Building Better Writers here at CVCC. 
Summer Plans
The QEP fun never stops as we get ready for our SACSCOC on site visit scheduled for October 21 – 23.  Lana, Cynthia and Gary have begun preparing the planning document and will continue to work on this throughout the summer.   Stay tuned for further updates throughout the summer and be ready for lots of QEP fun in the Fall.
Submitted by Jessy Hogan 
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