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Committee Name: Faculty Association
Meeting Date: 12/3/2019 12:00:00 AM

Cynthia Deutsch (President), Jim Tuite (Vice President), Lorenz Chan (Secretary), Marci Gale (Treasurer), David McGee, Tim Rhoads, Nelson Ayala, Ernie Wade, Susan Fitzsimons, Tim Wilhelm, Joy Quarmout, Alison Moore, Dennis Phillips, Ashley Pearson, Tom Sparhawk, Shannon McDermott, Elizabeth Elam and Juville Dario-Becker.

Elizabeth Narehood (Guest), Kimberly French (presenter), and Kevin Riley (presenter).

Eighteen members were present at this meeting.

1.      Meeting Minutes from the October 21, 2019 meeting:  Tim Rhodes made a motion to approve the minutes, and David McGee seconded the motion. The minutes were unanimously approved. 

2.     LEA Awards for adjunct faculty (update): The Employee Recognition Committee considered the proposal to make adjunct faculty eligible for Learning Environment Awards (LEA Awards).  Randall Franklin, HR Director, advised that adjunct faculty could be eligible for both Cougar and LEA awards.  Cynthia Deutsch recommended (without objection) that the Faculty Association amend the LEA Award policy to include adjunct faculty eligibility (a motion previously approved by the Faculty Association).  Marci Gale raised the point that several adjunct faculty members nominated for LEA Awards since September 2019, were referred for Cougar Award consideration. She asked if they should be reconsidered for an LEA Award.  It was decided that they should be reconsidered.

3.      Academic Calendar Checklist for Faculty: The Title III committee addressed this issue at their last meeting.  According to Elizabeth Narehood, Title III Director, who was present at the meeting, the Title III Committee voted to send this request to the Registrar for review since the Registrar would be responsible for identifying the dates and maintaining the checklist. The Committee came up with a list of reporting dates, and AVP Cindy Wallin is currently working on creating the list.  The checklist will be a resource for faculty and others to identify all critical administrative and academic reporting dates in a single location.

4.      Faculty Advising:  Cynthia Deutsch advised that an initial faculty advising meeting (for those selected as faculty advisors) might occur before the end of the Fall 2019 semester and that initial faculty training will be conducted during the Spring 2020 semester Convocation Week.

1.      Summer Pay for Faculty: Dr. Capps mentioned at the President’s Cabinet meeting that one of the budgetary options under consideration to decrease spending is reducing the rates paid to faculty teaching during the Summer sessions. Cynthia Deutsch (at the same meeting) asked for a financial analysis of the impact of reducing summer faculty pay on the budget (in terms of savings to the college) and the impact on the faculty who regularly teach summer session classes.  Since this is still in the proposal phase and no action currently is planned. Discussion on the matter is deferred to a later meeting.  However, she did ask that faculty who have specific concerns, suggestions, or ideas to email her so that she can bring these concerns to the administration during future discussions.

2. Navigate and Early Alert Program Presentation:  (Kimberly French, First Year Programs Coordinator, and Kevin Riley, Applications Engineer.)

The purpose of the presentation is to address possible Navigate alert changes.

 “The Early Alert program at CVCC is designed to support student success, both personally and academically. The goal of the program is to promptly identify issues and allow for intervention before students fall behind. Referrals are allowed at any point during the academic semester but need to be raised as soon as an issue has been identified. The Early Alert program is intended to identify students in need of intervention and connect those students with support and access to appropriate resources and services.” (adapted from a similar statement at Catawba Valley Community College)

There are two types of actions:
  • Alerts: a way to draw attention to a student who might be at risk for a variety of reasons, needing tutoring, or in danger of failing a course. Alerts may be issued based on information or behavior surfaced during staff interactions with students, by a faculty member regarding a specific course (i.e., Progress Reports), or other observations. Issuing an alert can draw attention to these students or trigger a more formal referral process to a different department using the platform. CVCC also uses positive alerts for students. 
  • Cases: an electronic “case file” where staff across departments (e.g., advising, tutoring, faculty, etc.) can coordinate and collaborate on the follow up with the student. Cases create a more formalized next step for action or intervention on the issued alert, should that be needed. (All cases come from alerts, but not all alerts create cases.)
An overview and proposed changes were presented via PowerPoint, and faculty members made additional recommendations. 

The entire presentation is available at:
(copy and paste link into you browser to view this file)

There is a distinction between Alerts (see above) and Progress Reports (scheduled reporting of student progress).  The Navigate staff are looking for ways to streamline the Progress Report process and may limit these reports at the one-quarter and halfway points of the semester to specific gateway courses (ENF, English, Math, MTE) to develop a baseline for success. The current system is creating too many cases, hindering the Navigate staff from focusing on individual cases.

Kimberly French also answered several questions previously submitted by faculty members to clarify what happens when a faculty member raises an alert.

Proposed changes include:
  • More detailed alert emails to students and potentially transfer drop rosters to the Navigate platform
  • Further defining what an “at-risk” student (to include students with grades below that necessary for transfer) is
  • Possible integration of Canvas with Navigate. There is currently a beta version of Navigate that can integrate with Canvas. This integration could allow any grade entered in Canvas to be visible in Navigate. (Kevin Riley advised that he intends to wait until the validated software is available)
The reason to enter alerts in Navigate even when grades are visible in Canvas is to improve the documentation process in addressing the overall progress of the student.

The effectiveness of the program will be evaluated as more data becomes available after the conclusion of the Fall 2019 semester.

Lorenz Chan/James Tuite
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