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Committee Name: Faculty Association
Meeting Date: 1/6/2020 12:00:00 AM

Tim Rhoads, Susan Cash, Marci Gale (Treasurer), Elizabeth Elam, David McGee, Matthew Poteat, John McCullough, Jessy Hogan, Dennis Phillips, Alison Moore, Beth Shelton, Deborah Harris, Tom Sparhawk, Yalitza Figueroa, Donna Hobbs, Xavier Retnam, Susan Fitzsimons, Tim Wilhelm, John Lofaso, Nelson Ayala, Philomena Hughes, Juville Dario-Becker, Hailey Hermosa, Charles Poff, Joseph Penrod, Ernie Wade, Cynthia Lofaso (President), Jim Tuite (Vice President)

Twenty-eight members were present.
  1. Approval of Minutes from Tuesday, December 3, 2019, 1:00 PM.  The minutes were unanimously approved. (Motion: David McGee, Second: Nelson Ayala).                                                                                                                       
  2. LEA awards for adjuncts. Cynthia Deutsch provided an update on the eligibility of adjunct faculty to receive the Learning Environment Award (LEA). The Employee Recognition Committee has approved this Faculty Association recommendation. The recommendation will be sent to the College Governance Council for approval.
  3. Academic Calendar for Faculty. Cynthia Deutsch provided an update on the academic calendar. A calendar for the next two (2020-2021 and 2021-2022) has been drafted.  David McGee and Jim Tuite represented the Faculty Association on the Calendar Committee. The next meeting to finalize the calendar is on Wednesday, January 8, 2020, at 3:00 PM. Jim Tuite advised Faculty Association members that the draft calendar was posted on the FA website for review and comment before the January 8, 2020 meeting.  David McGee added that the Faculty Association representatives have also been invited to provide input on the exam schedules for the two upcoming academic calendar years. There was some confusion over the mistaken inclusion of the extra class day (Tuesday) at the end of the Fall 2019 semester.  This additional day has been removed from the calendars for the next two academic years. Cynthia Deutsch asked those who had questions over the calendar to go to the FA Canvas site, review the calendar, and forward their concerns either via email or via the FA Canvas discussion board.                                             
  4. Faculty Advising.  The pilot program will involve some faculty members who were selected to participate and begin during the Spring 2020 semester. Initial training for these faculty members is scheduled to begin on Friday, January 10, 2020.                                                                                
  5. Summer Pay.  There is no new information on this subject.  Cynthia Deutsch has requested that a financial impact study be conducted before any decision is made and informed the FA members that as soon as she has additional information on this issue, she will transmit it to the membership.

1. Policy Early Alerts on Syllabi.  Based on concerns raised by some faculty, Cynthia Deutsch confirmed that the addition of the Early Alert Statement to syllabi has not gone through the college governance process.  At this point, the inclusion of the Early Alert statement in the syllabus is optional but recommended.  The inclusion of this requirement, therefore, should not be on the Syllabus Review checklist. Title IX and ADA statements remain a requirement.  Jessica Hogan suggested that we maintain the current compliance statements on the Canvas website so that faculty members can attach them to their syllabi. The Title IX and ADA statement must be part of the syllabus provided to students by faculty. Cynthia Deutsch asked the faculty if the Early Alert should be required on the syllabus. Several other suggestions were made regarding shared and common locations for faculty syllabi and compliance statements.  No consensus was reached and for the present, the Early Alert statement will remain optional. 

Additional discussion: Tim Rhoades suggested that syllabus compliance information (ADA, Title IX, Early Alert), and the Syllabus Review form, need to be made available before faculty prepare their syllabi. Tom Sparhawk suggested that these compliance statements be posted on the Faculty Association Canvas site.       

  • Action Required: Jim Tuite will contact the compliance program coordinators and post the current Title IX, ADA, and Early Alert statements as well as the current Syllabus Review form to the Faculty Association Canvas site.                                                                                                   
  • Action Required: Jim Tuite will raise this issue at the next Vice President’s cabinet meeting and propose that changes to these compliance statements must be made before the end of the semester preceding the semester in which they will take effect.

2. Timing of IOTA Evaluations.  Cynthia Deutsch raised the concern over the cut off date for student course evaluations.  Many faculty believe that extending the deadline for course evaluations past the end of classes is both inappropriate and unethical. Jim Tuite recommended that evaluations close on the last day of classes. There was widespread support for this recommendation. There was also a brief discussion over the return to paper evaluation forms.  Cynthia Deutsch explained that the administrative resources necessary to use paper application forms were enormous, so returning to paper evaluation forms would be inefficient.  It was suggested that time could be taken from classes to have students complete the evaluations on their smartphones. A recommendation will be made by the Faculty Association to close student course evaluations on the last day of classes.          

  • Action Required: Cynthia Deutsch will bring this recommendation forward to the appropriate administrative personnel.
3. Course Prerequisites. Tim Rhoads asked where the faculty could go to find the current course prerequisites for CVCC.  According to Cynthia Deutsch, CVCC is using VCCS prerequisites. New CVCC-specific prerequisites will not take effect until the Fall 2020 semester.

None at this time.
None at this time.
James Tuite
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