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April 27, 2011
The two hundred and first meeting of the Central Virginia Community College Board was held at 4:30 p.m. on April 27, 2011, in the Appomattox Hall Conference Room, Room 1114, dinner was held at The Crown Restaurant.



Members Present

Ms. Vivian Brown      
Mr. Richard Carter, Sr.
Mr. Martin Giudice
Ms. Beverly Jones
Mr. Skip Lamb
Mr. Keith Maxey
Dr. James Mundy    
Ms. Lou Tweedy
Mr. Ben Witt
(City of Lynchburg)
(Appomattox County)
(Bedford County) 
(Amherst County)
(City of Lynchburg)
(Campbell County)
(City of Lynchburg)
(Campbell County)
(City of Bedford)

Members Absent

Mr. Robert Bailey
(City of Lynchburg)

Special Guests Present

Mr. Charles Carter   
Mr. Nathaniel X. Marshall                                          
(SME Faculty)
(State Representative)

Staff Present

Dr. John Capps, President
Dr. Geoff Hicks, VP for Academic Affairs & Student Services
Mr. David Lightfoot, VP for Information Technology
Mr. John K. Poole, VP of Finance
Mr. George Sherman, Interim VP for Workforce Development
Mr. Don Sutton, VP of Institutional Advancement


Mr. Giudice, Chair, called the meeting to order at 4:30 p.m.

Moment of Silence

Mr. Giudice requested a moment of silence for Ms. Sykes’ husband, Gary, as he had recently passed away.

Approval of Minutes No. 200

On a motion by Dr. Mundy, duly seconded, Minutes No. 200 from the regular meeting of January 19, 2011, were approved as written.
The motion carried unanimously.

Welcome Dr. Capps

Mr. Giudice welcomed Dr. Capps as CVCC’s new president and also welcomed him to his first Board meeting.

 Public Comment

Mr. Giudice asked if there were any outside guests present or if there were any public comments. Hearing none, the meeting continued with the report of the Standing Committees.


Administrative Support Technology-Specialization: Medical Office Specialist

On a motion by the Curriculum Committee, Administrative Support Technology-Specialization: Medical Office Specialist was approved as a new program.
The motion carried unanimously.
Criminal Justice
On a motion by the Curriculum Committee, Criminal Justice was approved as a new Career Studies Certificate.
The motion carried unanimously.
Emergency Medical Technician-Basic
On a motion by the Curriculum Committee, Emergency Medical Technician-Basic was approved as a new Career Studies Certificate.
The motion carried unanimously.
Health Technology-Pre-Dental Option
On a motion by the Curriculum Committee, Health Technology-Pre-Dental Option was approved as a new Career Studies Certificate.
The motion carried unanimously.
Health Technology-Pre-Radiologic Technology Option
On a motion by the Curriculum Committee, Health Technology-Pre-Radiologic Technology Option was approved as a new Career Studies Certificate.
The motion carried unanimously.
Health Technology-Pre-Respiratory Therapy Option
On a motion by the Curriculum Committee, Health Technology-Pre-Respiratory Therapy Option was approved as a new Career Studies Certificate.
The motion carried unanimously.
Registered Nurse to Paramedic Bridge
On a motion by the Curriculum Committee, modifications to the Registered Nurse to Paramedic Bridge program were approved.
The motion carried unanimously.
Curriculum Advisory Committee Member Appointments
Recommendations for member appointments of the Curriculum Advisory Committee were provided for information and made a part of the minutes.


Local Fund Quarterly Financial Report and Financial Statements
The Local Funds Quarterly Financial Statements were reviewed. On a motion by the Budget and Finance Committee, the Local Funds Quarterly Financial Statements were approved as written.  A copy of the Local Funds Quarterly Financial Statements are attached and made a part of these minutes.
The motion carried unanimously.
Proposed Local Fund Budgets
The Local Fund Budgets were reviewed. On a motion by the Budget and Finance Committee, the proposed Local Fund Budgets were approved as written. A copy of the Local Funds Budgets are attached and made a part of these minutes.
The motion carried unanimously.
Naming of the Culinary Arts Building
On a motion by the Budget and Finance Committee, a request for the Culinary Arts Building to be named Darrel W. Staat Building was approved. (It must be approved by the State Board also.)
The motion carried unanimously.
Request to Increase Student Fees by $.50 a Credit Hour
On a motion by the Budget and Finance Committee, the request to increase student fees by $.50 a credit hour (making it a total of $4.50) was approved. (It must be approved by the State Board also.)
The motion carried unanimously.
State Spending Plan
A copy of the State Spending Plan for 2010-2011 will be provided at the July Board meeting for information.
Update on Facilities
Mr. Poole gave an update on the facilities and stated the Culinary Arts Building is complete. He stated the Code Compliance Inspection was completed last Tuesday from the Bureau of Capital Outlay Management, and there were only a few minor items that needed correcting. Mr. Poole reported the Fire Marshall conducted his inspection last Friday testing all the fire suppressions and fire alarm systems. He stated this passed also except for a couple of small items. Mr. Poole stated he hoped to receive the Certificate of Occupancy very soon. He stated the Ribbon Cutting Ceremony will be held just prior to the July Board meeting.
Mr. Poole reported on the bids for the workout facility and stated there was a marvelous response with at least 12 companies submitting bids. He stated the lowest bid was $100,000 which was $40,000 under the next bid. Mr. Poole stated the VCCS wanted to help by writing the contract. He stated he later received word from the VCCS that all bid requests must be listed with the Virginia Bidding Office; therefore, the bidding process must be reopened to comply with this. Mr. Poole stated the bids are now due tomorrow, April 28, and will be opened on Friday, April 29. He stated he hopes the second round of bids will still be as good as the first. (Mr. Poole reported the cost for the workout equipment was estimated at $79,000-$80,000.) 
Mr. Poole discussed the new building for the bookstore and stated that project is currently “on hold.”
Presentation by Charles Carter
Mr. Charles Carter, faculty member of the SME Division gave a presentation on the Virginia Weatherization Training Center. Mr. Carter stated he had been at CVCC for about one year and had managed a DOL grant at Piedmont Virginia Community College previously. He stated building was his background and worked near Charlottesville in a family-owned building business before working in the community college system.
 Mr. Carter stated the weatherization program has been around since the 1970s to help low income families make their homes more energy efficient. He stated the program at CVCC is not targeting any certain income audience but the focus is on the existing built environment. He stated the goal is to go into older buildings to make them more efficient just as new construction is geared toward “green” standards. Mr. Carter stated this program will create jobs to help the middle class come out of the economic depression.
Mr. Carter stated the funding for this program came from stimulus money (part of “Recovery Through Retrofit”) and hopefully funding will continue for some time. He stated the College was fortunate to receive this funding.
Mr. Carter stated the bulk of the students are contractors who see this as a key to their future. He also stated residential energy auditors, HVAC companies, remodeling contractors, Commercial Building Commissioning Agents, Weatherization and Home Performance companies, homeowners/DIY sector, and code officials were in the classrooms.
Mr. Carter stated Virginia Weatherization Training Center provides curriculum, equipment, teaching props, professional development, marketing, mobile training capability, and tuition assistance programs. He stated career paths include Energy Auditor, Air seal/Insulation Installer Tech, HVAC and IEQ technicians, Quality Control Inspector, Building Simulation, code enforcement and plan reviewers, instructors, trainers, and managers.
Mr. Carter stated a few of the highlights of the program include affordable and accessible training, partnership agreements with Tidewater, Northern Virginia, Blue Ridge, Danville, Piedmont Virginia, Germanna, Lord Fairfax, Eastern Shore, Rappahannock, Southwest and Southside community colleges, credit and non-credit courses, industry certification and continuing education, certificate programs, and tech studies degrees. He stated the goal is to reach 1,000 students.
Mr. Carter stated in a review of the program that classes held statewide have served over 200 students, conducted classes in Basic Weatherization, Energy Auditing, Heating Professional, Air Sealing and Insulating, AC & Heat Pumps, and Lead Safety. He stated another overlapping grant is being used to support training for code officials state-wide.
Mr. Carter stated he is trying to develop program managers to support the twelve colleges or regions that are involved in this program.
Mr. Carter stated DOE wants accreditation from IREC, to hire and train instructors, achieve head count goals, and develop career studies certificate and tech studies programs.
Mr. Carter discussed the additional scholarship received from DMME of $60,000 to fund the students. He stated this will help in reaching the goal of increasing student head count. He stated the issue is how to decide who gets the money. A scholarship program needs to be developed that includes an application form and a document management system that abides by all legal and ethical guidelines to use this money. Mr. Carter stated the plan is to use one-third towards unemployed or underemployed and two-thirds towards contractors.
Mr. Carter discussed the timeline for using the DMME  funds and stated the following:
}  January 7, 2011- Kick of Scholarship Program
}  January 28, 2011-Meet with prospective regional coordinators
}  February 11, 2011-Establish screening requirements for individual students
}  February 25, 2011- Begin enrollment of first students
}  March 11, 2011- Hold first classes with scholarship students
}  June 30, 2011- Conclude first round of scholarships (phase I)
Mr. Giudice thanked Mr. Carter for his report saying it was very informative.

College Update


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Meet in your office at 9:30
Kathy White contact info—847-1447
Dr. Capps began his report by stating he was very excited at being CVCC’s president and hoped to have many wonderful and productive years at the College. He thanked all Board members for their part in the interview process and looked forward to working with each of them.
Dr. Capps discussed enrollment and stated for 2010-11 there was an increase of 1.3% over 2009-10. He also reported FTEs for summer 2011 were up .75% (535 vs. 539) and headcount was up 3.2% (1,470 vs. 1,517).
Dr. Capps reported on facilities and stated the Culinary Arts Building is basically completed with the Ribbon-Cutting Ceremony being held prior to the Board meeting on July 20. He also reported the College is in the process of receiving bids on Fitness Center.
Dr. Capps reported CVCC still has a request in for major renovations of Amherst Hall. He stated the restrooms in Amherst and Campbell Halls  were in desperate need of a complete overhaul.
Dr. Capps stated a design study for the renovation of the Student Center is in process. He stated the Student Center needs to be more inviting to the students.
Dr. Capps reported on the budget and stated he had just received the preliminary budget for FY ‘12 which for CVCC is $18.3 million—about $300,000 less than last year. He stated this reflects reduction to the VCCS of approximately $20 million in FY ‘12 and that is after the addition to the budget of about $26 million in Stimulus Funding. Dr. Capps reported the state now provides support for about 40% of the colleges’ budget which is down from approximately 45% last year. He stated the shortfall is being made up by increases in tuition. However, he reported there is positive news with the General Assembly providing the VCCS with $4.6 million in additional money for base adequacy funding and for operating costs for new facilities and also $5.4 million to hire additional full-time faculty. He stated for CVCC, that amounts to $140,000 in additional funding, which will enable the College to employ three new full-time faculty. He also reported there is approximately $5 million earmarked for VCCS-sponsored financial aid programs.
Dr. Capps reported, unfortunately, news on the national front is not so good. He stated funding for Tech Prep programs has been eliminated and reductions threatened to Pell Grants as well from a maximum award of $5,550 to $3,040. He stated this would bring the Pell Grants back down to 1998 levels which is not enough for full-time tuition and fees.
Dr. Capps stated this is the big issue of moment for CVCC students as there were 2,311 students this year who received Pell Grants. He stated the millions of dollars in lost funding will result in students taking three classes instead of five or perhaps the difference between going to college and not be able to go at all.
Dr. Capps discussed programs and initiatives and stated clearly, CVCC faces some challenges, but plans are to address them with a number of initiatives. He stated these initiatives are designed to address the enrollment and budget dilemmas that the College faces. He stated first and perhaps foremost, plans are to institute a federal student loan program. He stated CVCC is one of only a few VCCS colleges that do not have a student loan program. Dr. Capps reported the lack of student loans is a disadvantage to the students and a disadvantage to the College. He stated community colleges are about ACCESS and access can be provided to more students with a student loan program and more students can move from part-time to full-time which improves retention and graduation rates. Dr. Capps stated to put this in perspective, Blue Ridge Community College, a sister institution to the north, does award student loans, and they enroll 1,200 fewer students but have 200 more FTEs. Blue Ridge awarded over $4 million in student loans this year, Virginia Western Community College awarded over $6 million in loans this year, and CVCC awarded none. He stated the College is going to try to change that next year for the benefit of its students, to increase enrollment, and to generate additional tuition revenue.
Dr. Capps discussed managing with productivity in mind and stated increasing enrollments and generating additional revenue represent two of the ways in which the College can grow itself out of its budget dilemma. He stated managing the College’s expenses more carefully represents another solution to the problem. He stated the blunt truth is that CVCC has relatively little discretionary funding available with most of the College budget being consumed by personnel costs and fixed expenses. He stated with that issue in mind, the College will be engaged in a comprehensive review of its operations and organizational structure over the next year. He stated everyone knows as he does that organizations tend to operate on the basis of inertia with the funds typically going where they have always gone. Dr. Capps stated the College wants to ensure it is being a good steward of the Commonwealth’s resources and of its students’ tuition, so there will be a critical analysis of the institution to determine where it can operate more effectively and how personnel can operate more efficiently.
Dr. Capps stated akin to the VCCS’s own Reengineering effort, which is currently underway, other initiatives undertaken this year as the College invests in its people include the following:
·         Increase the number of full-time faculty and staff—crucial to the vitality of the institution
·         Restore funding for professional development—faculty and staff had NO professional development support this past year
·         Develop new model of institutional governance to promote participatory management and to give everyone at the College voice in the College’s management and direction
·         Try to establish an athletic program—to promote student engagement and connectedness
Dr. Capps stated the College has its challenges, but there are great things happening here. He stated just this past week, the N.B. Handy Company was honored with the Chancellor’s Award for Philanthropy, two of CVCC’s students were honored as Phi Theta Kappa All-Americans, and the College has submitted million-dollar proposals to the National Science Foundation and the Department of Labor for programs that support STEM education and workforce development.
Dr. Capps stated most importantly, though, CVCC is poised at a crossroads as the right institution at the right time:
·         Governor McDonnell has called for 100,000 new degrees in the next 15 years. The Governor stated that “Every Virginian deserves the right to a high-quality education at an affordable price.”
·         Two-thirds of the jobs in the next decade will require an education beyond high school but less than a bachelor’s degree. (In the 1970’s, only 30% of the jobs required an education beyond high school.) And most of those jobs will fall in the STEM area.
Dr. Capps stated in all those ways, CVCC is poised to meet the needs of the Commonwealth and the needs of this community, and, most important of all, it is poised to succeed because the right people are in the right places.
Dr. Capps stated he can’t overstate how impressed he is with the faculty and staff at CVCC. They are people of heart, people who are committed to their profession, and people who genuinely care about students. He stated that is not just a formula for success; those are the ingredients that lead to the transformational work the College does.
Dr. Capps stated that graduation will be held on May 12 with a Platform Reception held from 6-7 p.m. He stated this year the reception will be held on the main floor of the Vines Center.
Chair’s Report
Mr. Giudice stated this is his last Board meeting and that he had enjoyed working with each of the members during the past eight years. He stated he felt his greatest accomplishment was completing the presidential search process with the hiring of John Capps as the president.
State Board
Mr. Marshall reported the State Board Meeting which was held here at CVCC in March was a great success, and he appreciated the effort of everyone that made it a success.
Mr. Marshall discussed tuition and stated he felt there would be an increase in the fall semester.
Mr. Marshall stated you can tell a lot about a person by what they say but you can tell more by their actions. He stated at his mother’s funeral, one of the first faces he saw was Dr. Capps’ and that said a lot about what kind of person he is. Mr. Marshall stated his attendance meant a lot to him.
Old Business
New Business
There being no further business, the meeting adjourned at 
5:50 p.m.
John S. Capps
______________________________                                    ______________________________
         CHAIR                                                                                        DATE
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