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October 29, 2014
The two hundred and fifteenth meeting of the Central Virginia Community College Board was held at 4:30 p.m. on October 29, 2014, in the Appomattox Hall Conference Room, Room 1114. Following the business session, dinner was held at the Crown Sterling Restaurant.



Members Present

Dr. Robert Arnold
Ms. Carolyn Bergdoll
Mr. Al Brandt
Ms. Vivian Brown      
Mr. Keith Maxey
Mr. Nathaniel Marshall
Dr. Lloyd Tannenbaum    
Dr. Steve Troxel
Dr. John Walker
Mr. Ben Witt
Campbell County
Appomattox County
Bedford County
City of Lynchburg
Campbell County
City of Lynchburg
City of Lynchburg
City of Lynchburg
Amherst County
Bedford County

Members Absent

Mr. Michel Zajur
State Board Rep.

Special Guests Present

Mr. Dan Chipman
Ms. Jesse Pounds
Business Manager
News and Advance

Staff Present

Dr. John Capps, President
Mr. Will Sandidge, VP for Academic Affairs & Student Services
Mr. John Poole, VP for Finance and Administration
Mr. David Lightfoot, VP for Information Technology
Dr. Ruth Hendrick, VP for Workforce Solutions
Mr. Michael Bradford, VP of Institutional Advancement
Ms. Kris Ogden, Dean of Institutional Effectiveness
Ms. Dianne Sykes, General Administration Coordinator


Ms. Vivian Brown, Chair, called the meeting to order at 4:30 p.m.

Approval of Minutes No. 214

On a motion by Mr. Marshall, duly seconded, Minutes No. 214 from the regular meeting of July 16, 2014, were approved with clarification and punctuation corrections.
The motion carried unanimously.


Ms. Carolyn Bergdoll

Ms. Brown introduced Ms. Carolyn Bergdoll and stated she will be representing Appomattox County on CVCC’s Local Advisory Board. Ms. Brown stated Ms. Bergdoll graduated from the College of William and Mary with a major in Elementary Education and earned her Master of Education degree in Administration and Supervision from Virginia Commonwealth University. After many years working in public schools in Virginia, predominantly in the Richmond area and Northern Virginia, working on county curriculum committees, and having teaching and some administrative roles, Ms. Bergdoll retired from Prince William County Public Schools. She has continued her interest in history by serving in the local historical society and writing a column in the county newspaper related to her research of local history of the 1900s. Ms. Bergdoll has recently spearheaded the beginning of the Concert at Noon series, an effort to give county talent a venue and audience as well as residents, workers, and visitors a midweek break.
Ms. Brown welcomed Ms. Bergdoll as a member of CVCC’s Board.

Dr. John Walker

Ms. Brown introduced Dr. John Walker and stated he will be representing Amherst County on CVCC’s Local Advisory Board.
Ms. Brown stated Dr. Walker has 32 years in public education in Bedford County, Lynchburg City, and Amherst County. He is now and for the past seven years, taught in the School of Graduate Education at Lynchburg College.
Ms. Brown welcomed Dr. Walker as a member of CVCC’s Board.


EMS-Fire Science Specialization

On a motion by the Curriculum Committee, modifications to the Associate of Applied Sciences in EMS-Fire Science Specialization were approved.
The motion carried unanimously.

EMS-Paramedic Specialization

On a motion by the Curriculum Committee, modifications to the Associate of Applied Sciences in EMS-Paramedic Specialization were approved.
The motion carried unanimously.

Radiologic Technology

On a motion by the Curriculum Committee, modifications to the Associate of Applied Sciences in Radiologic Technology were approved.
The motion carried unanimously.

EMS Intermediate

On a motion by the Curriculum Committee, modifications to the Career Studies Certificate in EMS Intermediate were approved.
The motion carried unanimously.

Pharmacy Technology

On a motion by the Curriculum Committee, modifications to the Career Studies Certificate in Pharmacy Technology were approved.
The motion carried unanimously.

Curriculum Advisory Committee Member Appointments

On a motion by the Curriculum Committee, the memberships of the Curriculum Advisory Committees were approved.
The motion carried unanimously.


The Accounting Curriculum Advisory Committee proceedings were provided for information.

Administration of Justice

The Administration of Justice Curriculum Advisory Committee proceedings were provided for information.

Administrative Support Technology

The Administrative Support Technology Curriculum Advisory Committee proceedings were provided for information.

Business Management

The Business Management Curriculum Advisory Committee proceedings were provided for information.

Culinary Arts

The Culinary Arts Curriculum Advisory Committee proceedings were provided for information.

Emergency Medical Services

The Emergency Medical Services Curriculum Advisory Committee proceedings were provided for information.

Health Technology

The Health Technology Curriculum Advisory Committee proceedings were provided for information.

Information Systems Technology

The Information Systems Technology Curriculum Advisory Committee did not meet from November 1, 2013 to November 1, 2014.

Medical Laboratory Technology

The Medical Laboratory Technology Curriculum Advisory Committee proceedings were provided for information.

Pharmacy Technician

The Pharmacy Technician Curriculum Advisory Committee proceedings were provided for information.

Radiologic Technology

The Radiologic Technology Curriculum Advisory Committee proceedings were provided for information.

Respiratory Therapy

The Respiratory Therapy Curriculum Advisory Committee proceedings were provided for information.

Communication Design

The Communication Design Curriculum Advisory Committee proceedings were provided for information.

General Education Transfer

The General Education Transfer Advisory Curriculum Committee proceedings were provided for information.

General Engineering Technology

The General Engineering Technology Curriculum Advisory Committee proceedings were provided for information.

Heating, Ventilation, and Air Conditioning

The Heating, Ventilation, and Air Conditioning Advisory Curriculum Committee proceedings were provided for information.

Machine Tool/ Quality Control

The Machine Tool/Quality Control Curriculum Advisory Committee proceedings were provided for information.


The Welding Curriculum Advisory Committee proceedings were provided for information.


Local Fund Quarterly Financial Report and Financial Statements
The Local Fund Quarterly Financial Report and Financial Statements were reviewed. On a motion by the Facilities and Finance Committee, the Local Fund Quarterly Financial Report and Financial Statements were tabled because of percentages being calculated incorrectly due to a computer issue. The Local Fund Quarterly Financial Report and Financial Statements were discussed but not approved and will be reviewed again at the January 2015 meeting.
The motion carried unanimously.
State Spending Plan
A copy of the State Spending Plan for 2014-2015 was provided for information. A copy of this document is attached and made a part of these minutes.

Dr. John Capps

Dr. Capps stated last Thursday was a banner day for CVCC as the SACSCOC Onsite Committee found the College compliant on all 87 of the requirements and standards that comprise the Compliance Certification. He stated this was truly amazing as only 18 months ago, CVCC was placed on probation because it failed to evaluate consistently the effectiveness of the educational programs on the core standards required by SACSCOC.
Dr. Capps stated the College had basically stopped program evaluations as early as 2005 which had caused the College to be placed on monitoring.  After receiving several monitoring reports, CVCC was placed on probation in spring of 2012.  
Dr. Capps reported after a herculean effort by the entire College community, last week, CVCC was removed from probationary status and returned to “good standing.” He recognized Ms. Ogden (Interim Dean of Institutional Effectiveness) and stated she led this effort and played a crucial role in achieving it.
Dr. Capps stated while the onsite committee found the College in compliance, the final affirmation will come from the SACSCOC Board of Trustees when they meet in spring/summer 2015.
Dr. Capps stated a fifth year review is scheduled for 2019, and the next affirmation will occur in 2024.
Dr. Capps also thanked the Board members for their support and encouragement during this long and emotional journey. He stated the College came about as close as a college can come to losing its accreditation, without losing its accreditation.
Ms. Brown stated she sat on the selection committee when Dr. Capps was chosen as the College’s president in 2011. She stated a year later in July, Dr. Capps reported to the Board concerning the SACS sanction which was a hard thing to do. Ms. Brown reminded everyone that Dr. Capps inherited this situation but with his leadership the College is where it is today.
Dr. Tannenbaum stated he would like the Board to release a statement to Dr. Capps, the faculty, staff, and administrators showing gratitude for all they accomplished.  
On a motion by Dr. Troxel, duly seconded by Dr. Tannenbaum, that the Board would issue a statement to the president, to the faculty, and to the staff congratulating them on their hard work and their very successful completion of the SACSCOC Reaffirmation.
The motion carried unanimously.
Ms. Brown stated the Executive Committee will work to create the statement and will be added as an addendum to these minutes.

Mr. William Sandidge

Mr. Sandidge began his report by stating CVCC enjoys a great relationship with all of the local school districts. He reported Campbell County Schools has about 80 students that attend classes here at CVCC that are enrolled in Career Technical Courses. Mr. Sandidge stated he is in hopes of expanding that to the other schools in Region 2000.
Mr. Sandidge stated Bedford County applied and received a Bedford County Public Schools Health Sciences Academy. He stated each program will provide students with entry-level and college preparatory skills, and for now, all students enrolled will take four college credits here at CVCC. Mr. Sandidge stated CVCC’s College Success Skills (SDV 100) is one course that the students are taking. He stated this course deals with time management and study habits which will prepare the students for the future.
Mr. Sandidge discussed a new initiative here at CVCC which involves a shared learning with Northern Virginia Community College. He stated these are online classes that students from both CVCC and NVCC can take with the colleges sharing tuition and FTEs.  
Mr. Sandidge discussed several Allied Health programs and stated the EMS Paramedic Specialization and EMS Intermediate students both had 100% pass rate which is higher than the national average. He also stated radiology students had a 97% pass rate on the national board over a five-year period, respiratory therapy students had an 85% pass rate, and medical laboratory students had 100% pass rate.
Dr. Arnold commended CVCC for reaching out to the technical students because the area school divisions could not afford the needed equipment for these students.

Mr. John Poole

Mr. Poole began his report stating the canopy is finally in the process of being repaired. He reported when removing the old canopy, several items were discovered that were not up to code. 
Mr. Poole stated the College is a step closer to having the raised crosswalks installed on Harvard Street. He reported this will address speed issues but not the increase in traffic.
Mr. Poole stated the road repairs at the College entrance from Wards Road onto Harvard is scheduled to be completed by the middle of November. He stated the new design will provide a longer right turning lane and two left turning lanes (one will go straight through tunnel and also be a left turn) from Harvard onto Wards Road.
Mr. Poole reported a Writing Center (which is a part of the College’s Quality Enhancement Plan) has been created upstairs in Bedford Hall. He stated several faculty have been relocated in the offices surrounding that area.
Mr. Poole introduced the College’s new business manager, Dan Chipman.
Mr. Poole was questioned if the traffic by Harvard Street increased with the opening of LU’s tunnel. Mr. Poole stated it had been too short of a time to get a good sense of the impact as the Harvard Street entrance had been closed during this time. But Mr. Poole stated he felt at peak hours it is going to be extraordinarily difficult for CVCC students to leave campus. He stated Lynchburg City had adopted a master plan that included a calming circle at the intersection of Harvard Street and Wards Ferry Road but at this time, no money had been appropriated for that project. Mr. Poole stated that few people understood that Harvard Street belongs to CVCC and not the city.
Mr. Poole reported the trailer located in the back of the College will be gone soon. He stated the ODU offices which were housed in the trailer have been relocated to the second floor of Bedford Hall. He also stated ODU classes will no longer be held at CVCC.

Dr. Ruth Hendrick

Dr. Hendrick reported the biggest change in the last couple of years in Workforce Solutions and Community Education was their development of a strategic plan. She stated there really was no plan in place, and everyone was just responding and reacting but not being proactive. Dr. Hendrick reported all six teams have developed three-five goals based on the College/VCCS goals. She stated this was a big project, but once completed, each team discovered how helpful it is.
Dr. Hendrick shared several of their goals’ first quarterly review:  
·       Career Readiness Certificates-35% goal achieved
·       Contact hours with workforce clients such customized training, open enrollment -24% achieved
·       Revenue is not where it should be but many invoices have not been paid
·       Number of employers served -30% achieved 
Dr. Hendrick reported on the Workforce Center (located at the Plaza) and stated the programming format has been totally revamped. She stated they have been working with the Workforce Investment Board (WIB) which funds this program and changed the format to serve people in a two-week time frame as compared to the four-to-six weeks in the past. She stated a job club and a career club are now offering immediate assistance for those in need.
Dr. Hendrick discussed Career Connections and stated a new internship program is being offered to all CVCC students. She stated the first component of that program is a requirement to participate in a free 15-hour, non-credit course on work environment behavior. She stated the first class consisted of seven students, and their internship will begin in January 2015. Dr. Hendrick stated the Department of Labor (DOL) is now requiring for-profit businesses to provide paid internship opportunities or for the student to receive college credit for their services.
Dr. Hendrick stated Workforce Development is working to change CVCC’s Transitions Program (CTP-presents employment and independent living skills to adults with disabilities) from credit to non-credit which was a decision made in conjunction with the academic side. She also stated the group has operated two Fast Track programs, and in November, the first collaborative Commercial Drivers’ License (CDL) training is scheduled for this region. She stated the classes will be held in Hollins which is near Roanoke and a study will be conducted to see if distance raises an issue for local students to attend. She stated if it is a problem, perhaps ride-sharing or a shuttle may offer options.
Dr. Hendrick discussed the Small Business Development Center (SBDC) and stated they received a $31,000 grant working in conjunction with the county of Appomattox. She stated Appomattox is expecting an influx of 300,000 tourists next spring commemorating the 150th anniversary of the Civil War. She reported the SBDC is working with the economic development office to provide training and support to help the retailers prepare for this event.
Dr. Hendrick reported the Workforce Training office has received a grant that will provide professional development for school personnel (K-12). She stated a meeting was held last week with representatives from all the school systems in order to find out what the program should look like in order to meet their needs.
Dr. Hendrick stated an adjunct faculty job fair was held on September 18 and nearly 100 participants stopped by to speak with division deans and representatives from Workforce Solutions about future employment opportunities.
Dr. Hendrick reported a division procedures manual is in the process of being created which will show processes of hiring and training faculty. She also stated advisory groups for each program are in the process of being developed. 

Mr. Michael Bradford

Mr. Bradford stated that scholarship activity has increased dramatically this year, and has grown from $246,000 used during last school year to $515,000 already awarded for the current school year.  This has utilized most of the foundation’s funding for the year, except for a small amount of the $420,000 Tobacco Commission grant that is still available. He estimates the remainder of the Tobacco Commission funds will be used for new awards for the spring semester.
He further stated that the number of scholarships awarded has grown from 62 two years ago, to 169 last year to 214 so far this year.
Mr. Bradford distributed a new fundraising brochure created to provide individuals from our service area with opportunities to support programs at the college such as Great Expectations, Early College, scholarships and classroom equipment.

Mr. David Lightfoot

Mr. Lightfoot reported SACSCOC has been top priority in his area as well. He stated his staff had many tasks to complete, but their strategic role was with the QEP.  Mr. Lightfoot reported his staff will be working with the Writing Center and the Student Success Center to utilize TutorTrak Software which tracks the students that are utilizing these services. He stated this will require a daily process to update TutorTrak with student data from the Student Information System (SIS) and reports will be required for evaluation which will probably increase as the Writing Center matures.
Mr. Lightfoot also discussed other noteworthy projects include working with Mr. Bradford to implement AcademicWorks—an online scholarship processing system.  Just as with Tutortrak, this will require a daily process to update AcademicWorks with student data from SIS.  He stated the system will be configured to allow students to authenticate and to login to AcademicWorks using their MyCVCC credential. 
Mr. Lightfoot reported his department is continuing to replace the College’s current analog security camera system. He stated the deployment of additional Emergency Communication devices, Code Blue devices, is on-hold due to budget limitations but a meeting is scheduled for tomorrow to investigate possible grant opportunities.
Mr. Lightfoot reported where appropriate, files continue to be moved to the “cloud” to reduce infrastructure costs. He stated with cloud storage the “cost” has increased internet traffic because the files are now being accessed from the internet instead of the local network, but the good news is the VCCS has re-negotiated the internet connections for the colleges. He stated in the spring, all internet connection speed will increase by 150% at no additional costs.
Mr. Lightfoot also reported over 200 new PCs will be deployed to faculty, staff, and for student use.

Ms. Kris Ogden

Ms. Ogden reported the College had submitted narratives for the requirements and standards and last week, the onsite committee was here at CVCC to experience the realities of what was shared in those narratives. She stated the committee also visited the off-site centers and held interviews with several groups and individuals. Ms. Ogden stated it was apparent that the College was operating within its mission and goals and involved with the success of the students. She stated all of this validated the work that the College had completed.
Ms. Ogden stated one way of validation was to assess results. She distributed the 2014 Associate Degree Graduate General Education Assessment results. She stated this will serve as a benchmark to show CVCC graduates are preforming at or above the national norms.
Ms. Ogden also distributed the 2014 Graduate Survey and stated it is administered to all graduates which provides general information about the demographics of students, intent of attending CVCC, how they perceive satisfaction of services, and what their plans are after leaving CVCC.

Dr. John Capps

Dr. Capps stated as can be seen in all the reports today, there are lots of initiatives here at CVCC that will move the College forward and to help students succeed.
Dr. Capps reported now that the VCCS Achieve 2015 is coming to a close, a new plan has been developed that is comprised of only one goal—One Goal, One Future. He stated that goal is to triple the number of credentials awarded from 38,000 to 114,000. He stated only having one goal will allow for more flexibility. Dr. Capps stated he will be working with the Board during the upcoming months to develop new goals to support One Goal, One Future.
Dr. Capps stated the 2.2% budget cut this fiscal year totaled $350,000 for CVCC. He stated it is supposed to be the same percentage cut for next year.  
Mr. Marshall discussed the upcoming State Board Annual Meeting which will be held on November 18-19 and highly recommended the Board members to consider attending, if not this year perhaps next year.
There being no further business, the meeting adjourned at 
6:15 p.m.
John Capps
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