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January 21, 2015
The two hundred and sixteenth meeting of the Central Virginia Community College Board was held at 4:30 p.m. on January 21, 2015, in the Appomattox Hall Conference Room, Room 1114. 



Members Present

Dr. Robert Arnold
Ms. Carolyn Bergdoll
Mr. Al Brandt
Ms. Vivian Brown      
Mr. Nathaniel Marshall
Mr. Keith Maxey
Dr. Steve Troxel
Dr. John Walker   
Mr. Ben Witt
Campbell County
Appomattox County
Bedford County
City of Lynchburg
City of Lynchburg
Campbell County
City of Lynchburg
Amherst County
Bedford County

Members Absent

Dr. Lloyd Tannenbaum
Mr. Michel Zajur
City of Lynchburg
State Representative

Special Guests Present

Mr. Melvin Paige
Mr. Kamel Whirley
Mr. Travis Creasy
Ms. Kendal Farrel
Ms. Kathleen Malloy
Mr. Mark Spaulding
Ms. Jesse Pounds
Great Expectations
Great Expectations
Great Expectations
Great Expectations
EC Glass Career Coach
Impact Living Services
News and Advance

Staff Present

Dr. John Capps, President
Mr. Michael Bradford, VP for Institutional Advancement
Dr. Ruth Hendrick, VP of Workforce Solutions and Community Education
Mr. David Lightfoot, VP of Information Technology
Ms. Kris Ogden, Dean of Institutional Effectiveness
Mr. John Poole, VP for Finance and Administration
Mr. Will Sandidge, VP for Academic Affairs & Student Services
Ms. Dianne Sykes, General Administration Coordinator


Ms. Brown, Chair, called the meeting to order at 4:30 p.m.

Approval of Minutes No. 215

On a motion by Dr. Troxel, duly seconded, Minutes No. 215 from the regular meeting ofOctober 29, 2014, were approved with two additions requested by Dr. Troxel.
The motion carried unanimously.

Presentation on the CVCC’s Great Expectations Program

Mr. Paige began his presentation stating the Great Expectations program helps young adults (between the ages of 17 and 24) that are or were recently affiliated with the Virginia Foster Care System transition to college.
Mr. Paige showed a video of the Great Expectation program which has Anne Holton as its director.
Mr. Paige stated Great Expectation coaches try to build a bond by providing a support system for these youths by helping them choose an academic program, support them through the financial aid process and scholarship opportunities, guide them to the support services here at CVCC, and refer them to available community resources.
Mr. Paige stated his vision is to reach every foster youth in Central Virginia. He stated, at this time, there are 64 foster youths in his program with 28 attending CVCC (gaining three new students as of today). He stated at age 18, foster youths are no longer in the system, and within two years of leaving foster care, 25% will be incarcerated and 50% will become homeless. Mr. Paige stated the age group of 18-26 years old do not know what they want to do with their lives, and it is the Great Expectation coaches’ responsibility to help guide them towards an education.
Ms. Kathy Malloy, CVCC’s Career Coach at EC Glass High School, stated she is working with Mr. Paige to reach the foster students at EC Glass. She stated one student is beginning classes this spring, and another will begin summer semester.
Mr. Travis Creasy stated he has been a part of Great Expectations Program since last November but is not a CVCC student at this time. He stated he hopes to begin business and psychology classes in the fall. Mr. Creasy stated Coach Paige has helped him tremendously. During the first month of meeting Coach Paige, he began working, and within three months, he had purchased a car. Mr. Creasy stated Mr. Paige had motivated him and taught him that nothing is impossible.
Ms. Kendall Ferrel stated she had known Coach Paige for two years, meeting him when she was in the 11th grade. She also stated she is now in CVCC’s pre-nursing program. Ms. Ferrel stated she talked with Coach Paige during the times she wanted to give up, and he helped her to remain focused.  
Mr. Kamel Whirley stated he came to CVCC last fall semester when he did not know which direction to go. He stated he had been in foster care since 2005 but became homeless at 18 years of age when aging out of the foster care system. He stated he met with Mr. Paige who helped him gain resources to find a place to live. Mr. Whirley stated he wanted to go to college but knew no way to pay for the classes and stated someone directed him to Mr. Paige who has helped him find resources for financial support. Mr. Whirley stated it is hard when no family is present to help but Mr. Paige has acted as a life coach directing him to the right path. He stated his plans are to begin classes at CVCC in March of this year.
Mr. Mark Spaulding, Executive Director with Impact Living Services, stated this non-profit agency provides services such as outpatient counseling, therapeutic mentoring, and other community-based services to 17-21 year olds in the Central Virginia area who have transitioned out of a foster care home. He stated he helps to develop a plan to meet their goals. Mr. Spaulding stated Mr. Paige is a wonderful advocate for the youth that have aged out of the foster care system.
Mr. Paige reported a grant was obtained that will provide three years of funding for Great Expectations program, and after that, CVCC must provide the funding to continue the program. (Dr. Capps stated CVCC is a new comer to the Great Expectations program and is committed to keeping the program. He stated as of now Mr. Paige has been hired as a part-time employee but hopes the position will be full-time soon.  Dr. Capps stated Mr. Bradford is working to obtain the additional funding for the additional salary.) Dr. Capps stated Mr. Paige is a miracle worker working daily to help the students.
Dr. Capps thanked all of the guests for making this presentation.



Welding Technology Certificate
On a motion by the Curriculum Committee, Welding Technology was approved as a new Certificate program.
The motion carried unanimously.
Engineering Fundamentals Career Studies Certificate
On a motion by the Curriculum Committee, Engineering Fundamentals was approved as a new Career Studies Certificate program.
The motion carried unanimously.
Heating, Ventilation and Air Conditioning Fundamentals Career Studies Certificate
On a motion by the Curriculum Committee, Heating, Ventilation and Air Conditioning Fundamentals was approved as a new Career Studies Certificate program.
The motion carried unanimously.
Machine Technology Fundamentals Career Studies Certificate
On a motion by the Curriculum Committee, Machine Technology Fundamentals was approved as a new Career Studies Certificate program.
The motion carried unanimously.
Mechatronics Career Studies Certificate
On a motion by the Curriculum Committee, Mechatronics was approved as a new Career Studies Certificate program.
The motion carried unanimously.
Welding Fundamentals Career Studies Certificate
On a motion by the Curriculum Committee, Welding Fundamentals was approved as a new Career Studies Certificate program.
The motion carried unanimously.


Local Fund Quarterly Financial Report and Financial Statements
On a motion by the Facilities and Finance Committee, the Local Fund Quarterly Financial Report and Financial Statements from the October 2014 Board Meeting (that were previously tabled due to miscalculations as a result of computer issues) were approved.
The motion carried unanimously.
The Local Fund Quarterly Financial Report and Financial Statements were reviewed. On a motion by the Facilities and Finance Committee, the Local Fund Quarterly Financial Report and Financial Statements were approved.
A copy of the Local Fund Quarterly Financial Report and Financial Statements are attached and made a part of these minutes.
The motion carried unanimously.
State Spending Plan
 A copy of the State Spending Plan for 2014-2015 was provided for information. A copy of this document is attached and made a part of these minutes.


Mr. William Sandidge

Mr. Will Sandidge began his report by stating CVCC’s enrollment shows an increase of 6.3% compared to the 2014 spring semester. He stated the final numbers will be known on January 28 because January 27 is the last day students can drop 16-week classes with a refund. Mr. Sandidge reported he attributes the increase to the following reasons:
·       Career Technical Studies increased from 21 to 81students
·       Early College- Two cohorts at the Bedford Center and beginning second year at Lynchburg City Schools
·       STEM- beginning second year
·       Foundation- increased scholarships awarded
·       Financial Aid increased
·       On-Ramp- new program with 33 students
·       Great Expectations
·       Shared services with Northern Virginia Community College with over 100 students
·       High school dual enrollment
·       CVCC providing free bus pass for students
·       Retention workshops that help students with areas such as time management and New Beginnings for first-time students
Mr. Sandidge stated there are lots of options for high school students such as CTE, STEM, Governor’s School, dual enrollment, AP classes, and Early College. He stated information on these options are presented during open houses and through high school guidance counselors or career coaches talking with parents and students.

Mr. John Poole

Mr. John Poole began his report by stating the College has hired a new business manager, Mr. Dan Chipman, and a Human Resource Director, Mr. Randall Franklin, who will begin on February 10, 2015.
Mr. Poole reported the canopy project is almost complete with just the overhead lights left to be installed. He also stated the calming crosswalks on Harvard Street have been completed. Mr. Poole stated the new road signs were purchased by the city and installed by VDOT.

Dr. Ruth Hendrick

Dr. Ruth Hendrick reported CVCC’s new Human Resource Director, Mr. Franklin is currently working at the Workforce Center and Ms. Lori Cumbo will fill in as interim for Mr. Randall’s position until that position is filled. Dr. Hendrick stated there is also an opening for the director of the Small Business Development Center (SBDC) which is currently being advertised.
Dr. Hendrick reported a bill is being presented to the General Assembly this year that will provide funding for reimbursement to the College for non-credit programing related specifically to credentials. She stated it would provide $1,000 per credential.

Mr. Michael Bradford

Mr. Michael Bradford reported on contribution efforts of bringing in money to the College. He stated he and Dr. Capps met with Mr. William E. McBratney, Jr. last week, and he agreed to contribute up to $200,000 to establish the McBratney Career and Technical Educational Program at the Lynchburg City Schools. Mr. Bradford stated this will be a partnership between CVCC and Lynchburg City Schools to capture interest in students for a career and technical program while still in high school. Mr. Bradford stated there will be 2 two-year programs (machining and pre- nursing) with 12 students each. He stated the cost for the first year will be $105,000 as books must be purchased. He stated the books will be reused so the cost for the second year will be about $90,000.  Mr. Bradford stated this was discussed at the Lynchburg City Schools’ Board meeting yesterday and hopefully, will be approved on February 3. (Mr. Bradford stated a grant may be secured to sustain this program after the first two years.)
Mr. Bradford discussed the Machine Tool Campaign (CVCC’s match of $300,000 with the Tobacco Commission’s grant) and stated the Timken Foundation had donated $25,000 for this project. He stated contributions for this campaign now totals $281,000, and if necessary, he feels the Foundation will fund the remaining $19,000.
Mr. Bradford stated in the past, CVCC had not focused on Department of Education grant opportunities but recently discovered that some of the community colleges had been pursuing and receiving two of these grants. He stated CVCC will be seeking two DOE grants to support Student Services which is due February 5. Mr. Bradford stated Jack Freeman (grant writer that CVCC shares with Lynchburg City Schools), Kris Ogden, and Judy Graves are working together on these grants which total $1.1 million.
Mr. Bradford discussed Title III grants which provide funds to improve and strengthen the academic quality eligible institutions is money that can be used in a number of ways. He stated this grant for $1.2 million is due in April.
Dr. Capps commended Mr. Bradford for all his hard work in securing the $200,000 from Mr. McBratney, Jr. He stated Mr. Bradford had met with him for several weeks and deserves the credit for securing this donation.

Mr. David Lightfoot

Mr. David Lightfoot began his report by stating the time between the semesters provides the opportunity to upgrade the technology in the classrooms without impacting instruction. He stated management of CVCC’s technology systems is one of the College’s Goals that supports Achieve 2015.  Between semesters the Information Technology Department:
·       Installed 150 new PCs in student labs. This includes transitioning to wide-screen digital monitors.  As a cost saving measure the monitors were not replaced when the PCs were, hence most of PCs had the old 4x3 monitors.
·       Upgraded the projector system in six classrooms with a user-friendly “push-button” control system.
·       Upgraded the projectors in the science labs on campus. These already had the control system in place.
Mr. Lightfoot reported another IT goal that supports Achieve 2015 is to Explore Emerging Learning Technologies for effective teaching and learning. He stated the move to digital wide-screen monitors has an impact on the classroom projection systems.  He stated the College will be piloting changing its classroom projectors to a digital wide-screen signal in the coming weeks.  Mr. Lightfoot stated this change will provide more “screen real estate” for the faculty and a much higher quality picture. He stated this may not sound like an emerging technology because this has been available in the consumer line for years but unlike at one’s home where the devices are in close proximity to one another, in a classroom the distance from the instructor’s PC to the ceiling-mounted projector is greater than 50’ and until recently this wasn’t commercially available at a reasonable cost.
Mr. Lightfoot discussed the three IT security audit findings that he first mentioned at the July 2014 meeting. He stated two of them were resolved over the summer, but the finding to “Reduce the Number of Faculty and Staff with Local Administrative Privileges” was targeted for January 5, 2015, to minimize any disruption to instruction. He stated he is pleased to say this audit has now been completed.
Mr. Lightfoot stated, although not an audit finding, the College has started using full-disk encryption on all new laptops/tablets being deployed to faculty and staff and are encrypting older laptops over time to improve security and to reduce the possibility of data being compromised should a mobile device be lost or stolen.
Mr. Lightfoot stated in closing that the IT Department is working with Mr. Bradford on Academic Works and with Dr. Hendrick on the Workforce Enterprise System.

Ms. Kris Ogden

Dr. Capps announced that he petitioned the Chancellor for permission to forego a competitive search and to appoint Ms. Ogden as the permanent Dean of Institutional Effectiveness and Strategic Planning. He stated the Chancellor approved his request, and Ms. Ogden has accepted the appointment.
Ms. Kris Ogden stated she is grateful for the opportunity to serve CVCC. She continued by stating at the last meeting it was reported that CVCC had completed a successful onsite SACSCOC visit. She stated a response report must be submitted by March 23, and then anticipates reaffirmation approval in June of this year.
Ms. Ogden discussed the VCCS’ current strategic plan “Achieve 2015” and stated it ends in June of this year. She reported Institutional Effectiveness will be working to support a new initiative, “Complete 2021” and developing goals to support that plan.

Dr. John Capps

Dr. Capps gave an update on CVCC’s baseball team and stated for this year there was no team due to a shortage of players (with only eight viable players) as a result of academic problems and attrition to other teams. He stated the College will pursue this once again for spring 2016. Dr. Capps stated he still believes in the importance of athletics but with CVCC having gone through two coaches and a lack of players, it has been difficult. He stated the funds approved by the Board for the ball team will remain unused.
Dr. Capps discussed the possibility of closing the Amherst Center and stated visits were made to all officials in Amherst County to discuss the reasons. Dr. Capps reported Delegate Ben Cline (Amherst representative) who is a staunch advocate and opposed to closing the Center, stated in a recent news article that he will make it a priority for CVCC to receive additional funding to keep the Center open. Dr. Capps stated no decision has been made pending on obtaining this additional funding.
Dr. Capps discussed the mid-term progress report on CVCC’s 2015 goals which shows the vast majority have been or will be accomplished.
Dr. Capps reported this is the last year for the VCCS’ current strategic plan “Achieve 2015” and the new six-year plan is “Complete 2021” which has only one goal and that is to triple the number of credentials awarded by Virginia’s community colleges from 38,000 to 114,000. He stated how this id to be accomplished is up to the individual colleges. He stated, in the past, there were 40-50 goals in the strategic plans, and they were specific on how to be achieved. Dr. Capps stated “Complete 21” allows for more flexibility which he feels is good. He reported that during the spring semester a college-wide series of planning sessions will be scheduled. He extended an invitation for all Board members to participate in this effort. However, Dr. Capps stated what makes a viable credential has not been fully defined at this time. 
Dr. Capps stated the VCCS’ goal of tripling the number of credentials aligns with Governor McAuliffe’s goal of awarding 50,000 credentials  
Dr. Capps invited members of the Board to the VCCS Legislative Reception which will be in in Richmond on February from 5:30 p.m. until 7:30 p.m. He asked to let Ms. Sykes know if anyone was interested in attending.
State Board Remarks
Mr. Zajur was absent.
Old Business
New Business
There being no further business, the meeting adjourned at 
6:23 p.m.
John Capps
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         CHAIR                                                                                         DATE
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