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    MINUTES NO. 221
April 27, 2016
The two hundred and twenty-first meeting of the Central Virginia Community College Board was held at 4:30 p.m. on April 27, 2016, in the Appomattox Hall Conference Room, Room 1114. Following the business session, dinner was held at the Crown Sterling Restaurant.



Members Present

Dr. Robert Arnold
Mr. Keith Maxey
Mr. Nathaniel Marshall
Mr. Franklin Swann
Dr. Lloyd Tannenbaum    
Dr. Steve Troxel
Dr. John Walker
Mr. Ben Witt
Campbell County
Campbell County
City of Lynchburg
City of Lynchburg
City of Lynchburg
City of Lynchburg
Amherst County
Bedford County

Members Absent

Mr. Winfred Nash
Mr. Michel Zajur
Appomattox County
State Board Rep.

Special Guests Present

Mr. Matt Godsoe
Mr. Gerald King
Ms. Sarah Patsell
Ms. Jesse Pounds
CVCC Student
CVCC Student
CVCC Student
News and Advance

Staff Present

Dr. John Capps, President
Dr. Muriel Mickles, VP for Student and Academic Affairs
Mr. Lewis Bryant, III, VP for Finance and Administration
Mr. David Lightfoot, VP for Information Technology
Dr. Ruth Hendrick, VP for Workforce Solutions
Mr. Michael Bradford, VP of Institutional Advancement
Chief Russell Dove, Chief of Police
Ms. Dianne Sykes, General Administration Coordinator


Mr. Ben Witt, Chair, called the meeting to order at 4:30 p.m.

Approval of Minutes No. 220

On a motion by Mr. Marshall, duly seconded, Minutes No. 220 from the regular meeting of January 20, 2016, were approved as written.
The motion carried unanimously.


Presentation by Students
A presentation was made by three graduating students—Ms. Sarah Patsell, Early College student, Mr. Gerald King, Student Ambassador, and  Mr. Matt Godsoe, SGA Treasurer. Each talked about how CVCC had affected their lives, both educationally and personally.
Ms. Patsell stated she took advantage of CVCC’s Early College Program to get a jump start on her transfer to James Madison University where she wants to study pre-med.
Mr. Gerald King stated for much of last year, he was homeless and spent many nights with nowhere to sleep. He stated he still managed to keep his grades up in the Quality Control program during this time. Mr. King spoke on how the professors here at CVCC have been wonderful to him, and his interaction with students as an ambassador has been a great opportunity for him as well. He stated all he had to do was ask for help, and everyone here came to his rescue.
Mr. Matt Godsoe stated his story was a collection of smaller ones. He stated in high school he had no motivation and hung around friends that were not the best influence. Mr. Godsoe stated he was involved in a bad car wreck but walked away with little or no injuries, and that event changed his life. He stated he developed a one-on-one relationship with faculty and grew in his leadership roles as the SGA treasurer and a student ambassador. He credited Deanne McDaniel, Emily Muniz, admission staff, and Dr. Mickles who kept him motivated even when facing obstacles.
Dr. Capps stated there is never a doubt that CVCC makes a difference as confirmed here today by these students.
Mr. Witt thanked each for their presentations.


Mr. Lewis Bryant, III

Dr. Capps introduced Mr. Lewis Bryant as CVCC’s Vice President of Finance and Administration and stated he is thrilled Mr. Bryant accepted the position. Dr. Capps stated Mr. Bryant earned his BBA from Radford University and his MBA from Virginia Tech. Mr. Bryant is a CPA and has served as an auditor for the Commonwealth’s Auditor of Public Accounts.
Dr. Capps stated this is a homecoming for Mr. Bryant as some will remember that he served as CVCC’s business manager from 1996-2007. Most recently, he served as the finance director for the Campbell County Public Schools and clerk of the Campbell County School Board.
Dr. Capps stated he is absolutely certain Mr. Bryant will bring commitment, integrity, and transparency to CVCC’s financial and administrative operations.




Associate of Applied Science in Administrative Management Technology Office Accounting Specialization
On a motion by the Curriculum Committee, the Associate of Applied Science in Administrative Management Technology Office Accounting Specialization was approved as a new Associate of Applied Science degree.
The motion carried unanimously.
Associate of Applied Science in Administrative Support Tech.-Program Description
On a motion by the Curriculum Committee, changes to the Associate of Applied Science in Administrative Support Technology Program Description were approved as written.
The motion carried unanimously.
Associate of Applied Science Administrative Support Tech. Medical Office Specialization
On a motion by the Curriculum Committee, changes to the Associate of Applied Science in Administrative Support Technology Medical Office Specialization were approved as written.
The motion carried unanimously.
Associate of Applied Science Administrative Support Technology
On a motion by the Curriculum Committee, changes to the Associate of Applied Science in Administrative Support Technology were approved as written.
The motion carried unanimously.
Welding Technology Certificate
On a motion by the Curriculum Committee, changes to the Welding Technology Certificate were approved as written.
The motion carried unanimously.
Engineering Fundamentals Career Studies Certificate
On a motion by the Curriculum Committee, changes to the Engineering Fundamentals Career Studies Certificate were approved as written.
The motion carried unanimously.


Local Fund Budget for FY ‘17
The proposed Local Fund Budget for FY ‘17 were reviewed. On a motion by the Facilities and Finance Committee, the Local Fund Budget for FY ‘17 was approved as written.
The motion carried unanimously.
Financial Statements
The Local Fund Quarterly Financial Report and Financial Statements were reviewed from today and from the January 20, 2016, meeting. On a motion by the Facilities and Finance Committee, both of the Local Fund Quarterly Financial Report and Financial Statements were approved as written.
The motion carried unanimously.
Request to Increase Student Fees
On a motion by the Facilities and Finance Committee, a request was made for a $.50 increase to student fees. (The increase would provide an additional money for local funds such as to help offset the cost of approximately $50,000 for a retention pond (located in parking lot #2) recommended by the EPA.)
The motion carried unanimously.

Dr. Muriel Mickles

Dr. Mickles began her report by announcing new hires and stated Mickey Paige has accepted the position as the full-time Great Expectations’ coach, and Patti Saffioti has accepted the position as the Dean for Student Services. She stated the College is now in the process of hiring a Financial Aid Coordinator.
Dr. Mickles discussed new initiatives which included an Open House for high school seniors and parents, an area-wide Counselor Workshop which included middle and high school counselors and administrators, a Department of Disability Services Transition Evening for students with disabilities, and advanced registration for students with 45 credits or more was held with 71 students taking part in this.  She reported CVCC held its first job fair in several years and stated it was a huge success with 32 employers and lots of students participating.
Dr. Mickles reported on upcoming initiatives which include for this summer, (3) three-day orientations for new students and in the fall, no late registration will be available but for students who waited too late to register, a 14-week semester will be offered.
Dr. Mickles reported CVCC is applying for several grants which include:
·       Institute for Education Sciences (IES) Grant to nudge and communicate with students that are near completion of a degree with the second phase targeting students who exhibit risk factors for late departure that emerge from the  development phase analysis
·       Open Educational Resource (OER) which will lower cost of books (pilot in which CVCC created 13 OER classes)
·       Achieve the Dream OER Grant in which institution commits to 25% matching fund
·       Financial Aid to Dual Enrolled Students is an experimental program to provide Pell Grants to dual enrollment students
Dr. Mickles reported on professional development and stated CVCC, in the past, has sent one faculty member to the Virginia Master Teacher Seminar but has approved to send three this year. (one from each division)
Dr. Mickles also reported two of CVCC’s career coaches- Ghana Ramey and Michele Fluker- have been involved in the VA Career Coach certification.

Mr. Lewis Bryant, III

Mr. Bryant began his report by stated late spring and summer is a busy time for the Finance Office with lots of transactions and with the beginning of budgeting for the upcoming fiscal year. Mr. Bryant stated the College is also waiting for the resource allocation from the VCCS. He stated he is hopeful for a good budget year with more transparency in how the money is used.
Mr. Bryant stated the General Assembly appropriated $20 million toward the renovation of Amherst and Campbell Halls. He stated the planning phase will begin with the hiring of an architecture/engineering firm this summer. Mr. Bryant stated Amherst Hall was built in the late 1960s with the heating and cooling systems being around 20 years old and in need of upgrading.

Dr. Ruth Hendrick

Dr. Hendrick began by distributing a Non-Credit Funding Status document. She reported on the Virginia New Economy Workforce Credentials Grant program that was recently approved by the General Assembly and the governor and stated this is the first time in Virginia that the Community Colleges will be able to assist students financially in non-credit courses. She stated $20 million (in a variety of types) has been given to be used in the next two years. Dr. Hendrick stated this also supports Complete 2021 goals of supporting non-credit credentials in high-demand jobs. She stated Workforce will receive some funding from this as well as the student who completes the program.
Dr. Hendrick stated this is a partnership effort between State Council of Higher Education for Virginia (SCHEV) along with the community colleges to help identify those high-demand fields, with the State Board of Community College determining what training programs will be allowed as part of the grant. 
Dr. Hendrick stated Workforce will continue to provide customized training for business and industry and youth trainings such as summer academies and internship programs.
Dr. Hendrick stated one problem that has always existed is that great programs are available, but most can’t afford them. She stated the grant has several specific guidelines which include:
·       $3,000 cap by the state per credential
·       Permit soft skill training
·       Permit student to use financial aid to cover their 1/3
·       Requires domicile
Dr. Hendrick stated one-third of the cost of the training is the responsibility of the student, one-third goes to the college when the training program is completed, and the remainder one-third goes to the college when the student provides a recognized credential. She stated how to track that credential is still being studied as it can present a problem when the testing is done elsewhere and not here on Campus. 
Dr. Hendrick stated one concern of hers is when a student does not have the startup costs. She stated funding is being provided by Financial Aid for Noncredit Training Leading to Industry Credentials (FANTIC) for students who demonstrate financial need and are enrolled in an approved noncredit workforce training program leading to the attainment of an industry-recognized credential or licensure. This will provide up to 90% but the student must provide the remainder.
Dr. Hendrick reported a list of possible programs have been submitted to SCHEV for their approval that CVCC would be interested in offering in this region. She stated Workforce has redeveloped the Rapid Train Programs, talked with employers to develop programs they need, and are waiting for an interim funding plan as the old system based on contact hours will no longer exist after July 1. Dr. Hendrick reported Workforce is waiting on guidance from the state to get them through this initial period.

Mr. Michael Bradford

Mr. Bradford began his report by recalling a full-time marketing person was hired some time ago and recently a part-time position (originally under Workforce) has been moved to the Institutional Advancement. Mr. Bradford stated Jill Markwood (photographer/graphic designer) has been transferred from the Humanities and Social Sciences Division to the marketing group as well. He stated as of last week this group will be meeting weekly to be proactive and intentional about CVCC’s marketing. He reported most of the College’s marketing is centered on fall and spring semesters but stated the College needs baseline images and targeted marketing for specific types of students, and need to work with enrollment, admissions and academic partners to build the image of the College. He stated CVCC is still a best kept secret of all it has to offer.
Mr. Bradford reported CVCC will be celebrating its 50th anniversary this year. He stated a committee has been formed and most likely the event(s) will begin in the fall semester and possibly continue into the spring. Mr. Bradford stated the VCCS is also celebrating its 50th anniversary as it was created in the spring of 1966.  
Mr. Bradford discussed the redesign of the website and stated the College is working with an advertising and public relations firm called Access which is located in Roanoke.
Mr. Bradford reported scholarships for last year are almost completed with the remainder 45 or 50 scholarships being awarded for summer. He stated as of March 31, 2016, $644,000 had been awarded.  Mr. Bradford stated 246 applications have been received for the upcoming fall 2016 and spring 2017 semesters. He reported the Foundation’s Scholarship Committee has already met once to approve the applications and will meet several more times.
Mr. Bradford stated that all Board members should have received a letter this week requesting support. He reported any help will be greatly appreciated as most scholarships are awarded by the month of July leaving August with none available.
Mr. Bradford reported BWXT executives recently presented the third installment of a $75,000 contribution to CVCC for its Machine Tool Program capital campaign.
Mr. Bradford reported CVCC’s Educational Foundation recently nominated the Easley Trust of Lynchburg for the 2016 Chancellor’s Award for Leadership in Philanthropy.
Mr. Bradford discussed a $450,000 grant which has been submitted this year to the Tobacco Indemnification Commission for scholarships and a $60,000 (with CVCC ½ match) has been submitted to purchase a simulator for a respiratory therapy program.

Mr. David Lightfoot

Mr. Lightfoot began his report by announcing for the third consecutive year CVCC has been recognized as one the top 10 mid-sized community colleges in the nation as a Center for Digital Education. He stated this year CVCC slipped from tied for #8 to #9.  He stated the evaluation criteria has been reviewed and the College will take steps to hopefully bolster its position for next year.
Mr. Lightfoot discussed the redesign of the College’s website and stated the project is going well.  He reported the homepage and secondary page design templates are close to being selected.  He stated the new design will include pathways to assist a potential student in selecting the area of study that is best. Mr. Lightfoot stated he is in hopes to demonstrate this at the next Board meeting.
Mr. Lightfoot discussed classroom technologies and stated based upon the results of the classroom technology survey that was completed in January, a proposed classroom design will be prototyped over the summer and presented to the faculty for their feedback in August.  The new design will:
·       Have an 80” display instead of a projector
·       Have the ability to connect to the display wirelessly. The faculty member can allow students to display their computer screen for the class to see.
·       Include an interactive pen display at the podium. This provides tablet functionality for the instructor PC.  The white boards will remain, but they may be used less due to the interactive pen display.
·       Blu-ray
·       The science labs and others that request it, will include a document camera
Mr. Lightfoot discussed information security and stated to enhance security of the VCCS information systems, IT is taking additional care to verify the identity of the person requesting their password to be reset. He stated this is requiring more staff time to assist students that have forgotten their password, but considers it to be the best course of action. 

Chief Russell Dove

Chief Dove reported the Emergency Management Coordinator has been busy updating CVCC’s Continuity of Operations Plan (COOP) and Emergency Operations Plan (EOP) and led the training for Emergency Management team which was held during spring break. Chief Dove stated that training was a tabletop exercise with a train derailment as the simulated scenario. He stated through this exercise, it was revealed lack of being able to communicate with other agencies would present an issue. Chief Dove reported during next year’s spring break, he wants to conduct a full-scale exercise which resembles a real emergency situation with officers and other agencies responding.
Chief Dove stated knowing that communication is a problem, he is looking into replacing the radios (at a cost of $24,000 from Harris Corporation) by joining Region 2000 Radio System. He stated this would allow direct contact not only with Lynchburg Police Department but GLTC, and sheriff/police departments’ at all off-site centers.

Dr. John Capps

Dr. Capps stated as everyone has heard today, this is a time of unprecedented change in the VCCS. He reported as examples, the new performance-based funding model and the new Virginia New Economy Workforce Credentials Grant. He stated focus shifted from access (being preoccupied with increasing the number of students who enrolled in community colleges) to success.
Dr. Capps stated next year, 12% of the VCCS’ General Fund Appropriation will be devoted to rewarding colleges on the basis of student success. He stated that 12% amounts to $40 million which will be divided amongst the 23 colleges based on how their students have succeeded. He stated in a series of years that 12% will escalate to 20%.
Dr. Capps stated the VCCS has embarked on a new model for shared services. He reported in the past, each of the 23 colleges have had their own HR, payroll, and procurement offices but the VCCS, in order to economize, is going to centralize many of those functions in a location in Botetourt County. He stated this will change how all the colleges conduct business.  
Dr. Capps stated he feels CVCC is poised to take advantage of all of these challenges/opportunities. His reasoning included the new Workforce grant and stated CVCC has exceeded all of its Workforce goals when the metric was contact hours. He stated CVCC has placed #5 out of the 23 colleges on the preliminary funding-base model and this was based on outdated numbers. (based on number of developmental students who succeed in college-level courses, number of students retained from fall semester to spring and fall to fall semester, number of students who complete 24 credits in the course of a year, number of dual enrollment students who achieve a certain number of credits)
Dr. Capps thanked Mr. Bradford the Foundation’s record setting of awarding scholarships. He discussed the strategic plan (CVCC’s version of Complete 2021) that has given unity to everything CVCC does and has been used as a model plan in the VCCS.  
Dr. Capps discussed career/pathways which will guide students step-by-step to achieve a degree or credential. He stated the new website will be designed specifically to fulfill the plan of Complete 2021. Dr. Capps underscored the new initiative of no late registration being available for students and stated the College wants students to start classes strong and to remain strong by starting on time. He discussed the three-day orientations for new students and stated this is a direct result of CVCC’s version of Complete 2021.
Dr. Capps stated CVCC now has a robust, democratic governance model so the College community are engaged and involved. He stated the College has great partnerships with K-12 school systems (Governor’s STEM Academy probably best represents this) and with area four-year colleges and universities (dual enrollment admission agreements with Lynchburg and Randolph College best represent this).
Dr. Walker stated local schools, in partnership with CVCC and Lynchburg College, are developing a “Grow Your Own” program. He stated high schools will identify students that are interested in teaching and in turn, tuition will be reduced.
Dr. Capps stated that CVCC has a lot of exciting and innovative initiatives and he is enthusiastic about the future.


Mr. Witt stated he was extremely touched by the student speakers.


Mr. Witt reminded everyone that graduation will be held on May 12.




There being no further business, the meeting adjourned at 
6:40 p.m.

John Capps
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         CHAIR                                                                                         DATE
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