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                                                  CENTRAL VIRGINIA COMMUNITY COLLEGE
                                                                       BOARD MEETING

                                                                       MINUTES NO. 232
                                                                        January 16, 2019
The two hundred and thirty-second meeting of the Central Virginia Community College Board was held at 4:30 p.m. on January 16, 2019, in the Appomattox Hall Conference Room, Room 1114.



Members Present

Dr. Lloyd Tannenbaum—City of Lynchburg
Dr. Mac Duis—Bedford County
Dr. Jeffrey Garrett—Appomattox County
Ms. Julie Harris—Campbell County
Mr. Nathaniel Marshall—City of Lynchburg
Dr. Steve Troxel—City of Lynchburg
Mr. Clay Stanley—Campbell County
Dr. John Walker—Amherst County

Members Absent

Ms. Tamara Rosser— Bedford County
Mr. Franklin Swann—City of Lynchburg

Special Guests Present

Ms. Sarah Jarrett—Career Services Advisor
Mr. Richard Chumney—News and Advance

Staff Present

Dr. John Capps, President
Dr. Muriel Mickles, VP of Student and Academic Services
Mr. Lewis Bryant, III, VP for Finance and Administration
Mr. Chris Bryant, VP of Institutional Advancement
Mr. David Lightfoot, VP for Information Technology
Ms. Kris Ogden, Dean of Institutional Effectiveness
Chief Russell Dove, Chief of Police
Ms. Dianne Sykes, General Administration Coordinator


Dr. Lloyd Tannenbaum, Chair, called the meeting to order at 4:30 p.m.

Approval of Minutes No. 231

On a motion by Dr. Walker, duly seconded by Dr. Garrett, Minutes No. 231 from the regular meeting of October 17, 2018, were approved as written
The motion carried unanimously.





Ms. Sarah Jarrett

Dr. Capps introduced Ms. Jarrett and stated she is the coordinator of CVCC’s Career Services and works with students to achieve their goal of finding a job.
Ms. Jarrett stated her presentation was to share career resources that are offered to students here at CVCC. She began by stating the general career resources include:
  • “Jobs Digest” google drive link sent out one-two times per month to all students—this lists local jobs from employers who have contacted CVCC looking for employees
  • Career Corner located at 2121 Amherst
  • Individual career assistance
  • Walk-in as available or by appointment
  • One-on-one review of résumés and cover letters
  • Help with interview strategies, mock interviews, and how to prepare
  • Assistance with completing online job applications and using online career resources
  • In office most days between 9:30 a.m. - 3:30 p.m.
Ms. Jarrett shared the online career resources that are available on CVCC’s website which assists CVCC students and alumni with all aspects of the career development process, including:
  • Exploring career options
  • Preparing résumés and cover letters
  • Getting ready for interviews
  • Information on local jobs
She stated this page includes which offers over 6,000 “YouTube” style videos that contain candid career informational interviews in hundreds of career fields from employees working in the field.
Ms. Jarrett stated CVCC’s website also offers “Career Coach” where students can discover majors and in-demand career and education based on their interests. She stated students can complete an assessment which aligns with majors offered at CVCC, browse careers, and read about programs offered here. She stated here one can also access a résumé builder (after creating an account), view live job postings, and what to expect in a salary.
Ms. Jarrett discussed College Central Network and stated this is CVCC’s internal job listing service with about 1,600 students registered and over 250 employers. She stated her favorite résumé builder is found here.
Ms. Jarrett stated while all of these resources are similar, they all don’t do everything.
Ms. Jarrett stated her seventh job fair is scheduled here on March 28. She stated job fairs are held here at CVCC twice a year with about 45 employers and about 200 students attending.
Dr. Tannenbaum thanked Ms. Jarrett for her presentation.


Dr. Jeffrey Garrett

Dr. Tannenbaum introduced Jeffrey Garrett as a new Board member representing Appomattox County and read his biography. Dr. Tannenbaum stated Dr. Garrett was hired as the Principal of E.C. Glass High School with Lynchburg City Schools in August 2017. Garrett graduated from Longwood College completing his B.S. degree in Physical Education, Health, and Driver’s Education. He completed his M.Ed. in Curriculum and Instruction from The University of Virginia in 2001, his Ed. S. in School Administration and Leadership from The University of Virginia in 2004, and his Ed.D. in Administration and Leadership from Virginia Commonwealth University in 2014.  A bulk of his career was in his home county of Appomattox, where he served as a teacher, coach, and administrator for 13 years. From there, he went to the neighboring counties of Charlotte and Buckingham serving as an Assistant Principal, Athletic Director, and the Director of Career and Technical Education prior to serving in his current leadership role. Garrett brings a holistic approach to any job he takes on, with energy, a sense of realism and common sense, coupled with humor and a genuine smile.  He resides in Appomattox County with his wife of nearly 22 years, three daughters, and two dogs.
Dr. Tannenbaum welcomed Dr. Garrett to CVCC’s Local Board.




Local Fund Financial Statements
The Local Fund Quarterly Financial Report and Financial Statements were reviewed. On a motion by the Facilities and Finance Committee, the Local Fund Quarterly Financial Report and Financial Statements were approved as written.
The motion carried unanimously.


Dr. Muriel Mickles

Dr. Mickles began her report by stating Spring Convocation was held for faculty which included the presentation “Bridges Out of Poverty” by Denny Huff (Bedford). She stated this presentation was very important because of the information from the ALICE (Asset Limited, Income Constrained, Employed) report which quantifies the number of households that are struggling financially in CVCC’s service area. Dr. Mickles stated in order for faculty to understand and reach some of their students, it is important to realize what they are going through.
Dr. Mickles reported on EAB (Education Advisory Board) Navigate which includes an early alert software that replaces SAILS (Student Assistance and Intervention for Learning Success). She stated this will allow faculty to notify students when problems arise and also commend students when they excel. She reported faculty have been trained and staff/adjunct faculty will be trained on using this software.
Dr. Mickles stated there have been retirements in English, biology, chemistry, health faculty positons and a director’s position is vacant at the Amherst Center. She hopes to fill these positions soon.
Dr. Mickles discussed CVCC’s Title III grant (helps higher education institutions to serve at-risk students) and stated the College is working to fill several positions required by this grant. She stated a director, math lab coordinator, peer tutors, application support engineer, and a community connections coordinator’s position will be advertised soon.
Dr. Mickles stated four navigator positions have been hired to work with students through high-touch advising which has helped to increase enrollment.
Dr. Mickles reported CVCC’s financial aid office, for the first time in many years, has four full-time and two part-time employees.
Dr Mickles reported Early College information sessions have been held in each school division and one is scheduled on February 21 for CTE (Career Technical Education) type programs such as cyber security, criminal justice, etc.
Dr. Mickles discussed the OER (Open Education Resources) initiative and stated CVCC has completed two degrees, Science and General Studies, and the General Education Career Studies that offer free or low cost books to students.
Dr. Mickles stated Campbell County Schools, partnering with CVCC through a Perkin’s grant, will soon have a career coach to support their high school students.
Dr. Mickles discussed Workforce and stated a phlebotomy program has been developed with a clinical affiliation agreement with Centra Health and approved by the Society of Clinical Pathology. She also stated Workforce has established an affiliation agreement with Piedmont Community College to offer surgical technology in fall of 2019. She reported Workforce continues to work on obtaining credentials.

Mr. Lewis Bryant, III

Mr. Bryant reported on several projects ongoing at CVCC. He stated Merritt Hall is one of the Campus’ newer buildings but being built in 1998, it is now 20 years old and that seems to be the lifespan of commercial heating/cooling systems and roofing. He stated the VCCS has Maintenance Reserve Funds and colleges can apply and lobby for project funding. He stated, with 23 colleges, the VCCS receives a lot of requests. Mr. Bryant stated Mr. Ron Parker, supervisor of Facilities, and his crew have worked diligently to obtain funding from the VCCS for various projects needed on Campus. He reported, in recent years, $200,000 was received for a chiller in Amherst and Campbell Halls, heating/cooling control upgrades which cost several hundred thousand dollars, and complete replacement of heating/cooling system in the Library. Mr. Bryant stated this totals to about $1.2 million received from the VCCS. He reported recently, the VCCS has approved the planning to replace the roof (which is leaking) and heating/cooling system in Merritt Hall.
Mr. Bryant stated at the January 2018 board meeting, he had discussed the desire to upgrade Campus lights to LED lights. He stated LED kits were purchased in which the facilities staff could dismantle the pole lights and retrofit with hand tools and grinders to accommodate the LED lights. He stated this has been completed on 70 pole lights (100% completed costing from $80 to $100 per kit) which has enhanced the esthetics and lighting on Campus.
Mr. Bryant stated the 40 exterior mounted lights are being replaced (at a cost of about $300 each) on campus with LED lights. He stated the LED lights are much brighter and at a fraction of the cost.
Mr. Bryant stated, as of now, he has not been able to find the wattage and technology to replace the lights in the student parking.
Mr. Bryant stated he had previously discussed the declining bookstore revenues as students are discovering lower costs alternative ways to purchase books. He stated as CVCC has taken sales away from the Follett Bookstore, in contract negotiations, they have offered to give the College 51% more compared to previous contract in book commissions on $1 million sales. Mr. Bryant stated under the old contract a $1 million sales would result in a commission of $58,500 and under the new contract it would result in a commission of $88,500.
Mr. Bryant stated he has been busy hiring personnel in the facilities and several positions in the business office.  

Mr. Chris Bryant

Dr. Capps introduced Mr. Bryant, CVCC’s new Vice President of Institutional Advancement and Executive Director of the Educational Foundation. He continued by stating the College is thrilled to have Mr. Bryant as he was the unanimous choice of the Foundation and hiring committees.
Mr. Bryant stated he was born and raised here in Lynchburg and recently returned home after working four years in northern Virginia. He stated his wife and sons had remained here, and he traveled back each weekend.
Mr. Bryant stated he realizes he has a lot to learn as this is his first endeavor with higher education and a state system. He stated he is in the process of meeting individually with each Foundation Board member and learning their stories.
Mr. Bryant also stated he is spending most of his time assessing the current status of the College and where it needs to go.
Mr. Bryant reported he has spent some time with the Tobacco Commission at a meeting in Richmond. He stated the Tobacco resources have been good over the years, but a decline is anticipated for the future. Mr. Bryant stated he will be focusing on fundraising to replace this decrease.
Mr. Bryant stated this has been quite a learning curve but he is looking forward to getting to know all of the Local Board members in the near future.

Mr. David Lightfoot

Mr. Lightfoot reported CVCC has successfully leveraged functionality within its new EAB system to enhance the services to the students and functionality is continually being added within EAB and Ad Astra to further enhance the services provided.  He stated these new systems bring excitement to the College’s operations but it must also remain diligent in the maintenance and use of the existing systems and the integration of the old and the new. 
  • The AIS (Administrative Information System) that services all VCCS colleges is in the process of being upgraded and the VCCS SIS (Student Information System) upgrade is pending. 
  • The VCCS is also implementing a new Identity Access Management System. 
  • The upgrades and the new system will require the requisite CVCC functional and technical faculty and staff to work together.
Mr. Lightfoot stated the features these new/upgraded systems bring individually and collectively are impressive, but the effectiveness of these systems is limited by the College’s ability to direct the students and prospective students to the department and/or systems that can best serve their need. 
  • CVCC’s website was redesigned a few years ago to make it easier for users to get the information/service they desire via the web. 
  • The physical signage is continuing to be enhanced to make it easier for students/visitors on Campus to find their desired campus location. 
  • The third leg of “signage” systems is the College’s phone system. Just as the website was deficient, the phone messaging system, (telephonic signage system), is lacking. The IT Department is working to enhance/redesign it to make it easier for callers to get the information they desire.

Ms. Kris Ogden


Ms. Ogden distributed and discussed the Virginia Community College System General Education Revised Competencies. She stated in July 2017, SCHEV (State Council of Higher Education of Virginia) approved a new policy for assessment plans for how students achieve the outcomes. She stated when the outcomes were reviewed, SCHEV had a list of four that were common to all colleges and universities in the state and allowed each college to select two additional outcomes. Ms. Ogden reported the VCCS selected Professional Readiness and Scientific Literacy and that policy is on the agenda to be approved tomorrow at the State Board meeting.
  • Civic Engagement is the ability to contribute to the civic life and well-being of local, national, and global communities as both a social responsibility and a life-long learning process. Degree graduates will demonstrate the knowledge and civic values necessary to become informed and contributing participants in a democratic society.
  • Professional Readiness is the ability to work well with others and display situationally and culturally appropriate demeanor and behavior. Degree graduates will demonstrate skills important for successful transition into the workplace and pursuit of further education.
  • Critical Thinking is the ability to use information, ideas and arguments from relevant perspectives to make sense of complex issues and solve problems. Degree graduates will locate, evaluate, interpret, and combine information to reach well-reasoned conclusions or solutions.
  • Quantitative Literacy is the ability to perform accurate calculations, interpret quantitative information, apply and analyze relevant numerical data, and use results to support conclusions. Degree graduates will calculate, interpret, and use numerical and quantitative information in a variety of settings.
  • Scientific Literacy is the ability to apply the scientific method and related concepts and principles to make informed decisions and engage with issues related to the natural, physical, and social world. Degree graduates will recognize and know how to use the scientific method, and to evaluate empirical information.
  • Written Communication is the ability to develop, convey, and exchange ideas in writing, as appropriate to a given context and audience. Degree graduates will express themselves effectively in a variety of written forms.
Ms. Ogden stated each college within the Virginia Community College System will be responsible for identifying appropriate learning outcomes relative to each of the six general education core competencies defined above, and for assessing those outcomes in accordance with SACSCOC accreditation standards and SCHEV policy. She stated this plan should be in place by fall 2019.

Chief Russell Dove

Chief Dove reported his officers are working on a Comprehensive Safety Assessment for the Campus to help identify areas that need improvement and also identify areas that are doing well. He stated this assessment will be used to develop a formal document that will prioritize future projects. Chief Dove stated this assessment is not required but recommended.
Chief Dove reported half of his officers (other half will be trained tomorrow) have completed training provided by the Health Department on using naloxone which is known as NARCAN (drug provided also by Health Department) which is an opioid overdose reversal drug. He stated he hopes there will never be a reason to use this here at CVCC.  Chief Dove reported the costs of the medication and training are funded by the Virginia Department of Health at no cost to the College.
Chief Dove stated he based CVCC’s naloxone policy on existing policies used by the Lynchburg Police Department and Piedmont Virginia Community College.

Dr. John Capps

Dr. Capps stated at the last two meetings, two initiatives were discussed with one being the Beacon of Hope “Stay Close, Go Far” where any graduate student from the Lynchburg City Schools can attend CVCC tuition-free. He stated Laura Hamilton, the Executive Director of the Lynchburg Beacon of Hope, had told him as a result, there was a lot of talk around the schools about attending CVCC now. Dr. Garrett stated he is telling his students to come to CVCC for their first two years and use funds from “Gear Up” (Gaining Early Awareness and Readiness for Undergraduate Programs) grant to further their education and get a degree with little or no debt.
Dr. Capps reported the Beacon of Hope wants to establish a Future Center here at CVCC for additional support for Lynchburg City School students, and hopefully, hire a full-time employee whose salary CVCC will help subsidize. 
Dr. Capps discussed the second initiative that will change CVCC which is the Title III grant (helps higher education institutions to serve at-risk students) and stated CVCC received $1.96 million from that grant. He stated as Dr. Mickles stated earlier, CVCC hired four navigators to help students with the onboarding process prior to learning the College had received the grant. He stated CVCC had to revert to Plan “B” which was to hire a Community Connections Coordinator who will connect CVCC students to the resources (housing, food banks, health care, mental health care, child care) they need to come to college and remain in college. He reported the statistics are sobering—25% of students that lack basic necessities are likely to drop a course, those students are 15 times more likely to fail a course, and fewer than 20% of those students ultimately graduate with a degree or credential.  
Dr. Capps discussed a new initiative, Governor Ralph Northam’s G-3iniative, “Get Skilled-Get a Job-Give Back.” He stated if approved, it will offer, in the next biennium, tuition-free for high-demand CTE fields. Dr. Capps stated with the influx of students from this initiative, the governor has given his approval to apply for a Capacity Building Grant ($300,000) to strengthen the CTE programs and refine the career CTE pathways. He reported CVCC plans to create a Regional Career Education Academy for dual enrolled students, recent high school graduates, and adult learners. Dr. Capps stated he had met with all regional high school superintendents who endorse this idea with the location being at CVCC. 
Dr. Capps stated education is the key to prosperity, and if CVCC doesn’t address this need who will.
Dr. Tannenbaum referred to the handout of the 2019 meeting dates and asked for everyone to please attend if possible.
There being no further business, the meeting adjourned at
 5:34 p.m.
John Capps
______________________________                                    ______________________________
         CHAIR                                                                                         DATE
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