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2020-01-22

CENTRAL VIRGINIA COMMUNITY COLLEGE 

BOARD MEETING 
MINUTES NO. 236 

January 22, 2020 

DRAFT

 

 

The two hundred and thirty-sixth meeting of the Central Virginia Community College Board was held at 4:30 p.m. on January 22, 2020, in the Appomattox Hall Conference Room, Room 1114.  

 

ROLL CALL 

 

Members Present 

Dr. Mac Duis—Bedford County  

Ms. Julie Harris—Campbell County 

Dr. Jeffrey Garrett—Appomattox County  

Mr. Nathaniel Marshall—City of Lynchburg 

Ms. Tamara Rosser—Bedford County  

Dr. Steve Troxel—City of Lynchburg 

Mr. Clay Stanley—Campbell County 

Dr. John Walker—Amherst County 

 

Members Absent 

Ms. Bonnie Svrcek—City of Lynchburg  

Mr. Joseph Tucker—City of Lynchburg 

 

Special Guests Present 

Dr. Cynthia Deutsch, Psychology Professor 

 

Staff Present 

Dr. John Capps, President 

Dr. Muriel Mickles, VP for Student and Academic Affairs 

Mr. Lewis Bryant, III, VP for Finance and Administration  

Mr. Chris Bryant, VP of Institutional Advancement 

Mr. David Lightfoot, VP of Information Technology 

Ms. Kris Ogden, Dean of Institutional Effectiveness 

Chief Russell Dove, Chief of Police 

Ms. Shannon Hines, General Administration Coordinator 

 

CALL TO ORDER 

Dr. Steve Troxel, Chair, called the meeting to order at 4:30 p.m. 

 

Approval of Minutes No. 235 

 

On a motion by Dr. Troxel, duly seconded by Dr. Duis, Minutes No. 235 from the regular meeting of October 23, 2019, were approved as written.  

The motion carried unanimously. 

PUBLIC COMMENT 

 

None 

INTRODUCTION OF SPECIAL GUEST 

Virginia Outstanding Faculty Award 

Dr. Capps presented Dr. Cynthia Deutch as the Winner of the 2020 Virginia Outstanding Faculty Award.   

Dr. Capps stated that this is the most prestigious award that the Commonwealth of Virginia awards for faculty. There are 2,769 full time faculty in the VCCS and Dr. Deutch is the only winner of this award.  

Dr. Capps read the congratulatory letter that the Chancellor sent to Dr. Deutch thanking her for her hard work and dedication.  

Dr. Deutch said that she’s been with CVCC for almost 19 years. She stated that she loves what she does and enjoys working with the students.   

PRESENTATION 

Tour of the Learning Commons 

Ms. Patty Saffioti provided a tour of The Learning Commons in Bedford Hall.   

Mr. Matt Latimer provided information regarding The Writing Center and stated this is a free service to all CVCC students.  The Writing Center tutors assist with writing and communication projects in multiple disciplines.  Students receive help on papers or projects and utilize many resources to become better writers. 

Ms. Joy Adams provided information about The Student Success Center. They offer tutoring and assistance for all CVCC students with tutors being available for biology, chemistry, information systems, math, Spanish, and physics. 

Mr. Chris Parker offered information on The MALL (Math Achievement Learning Lab). The center provides tutoring for math and assistance with course materials.  Students can work on their coursework in the math MALL or just drop by if they have questions. 

REPORT OF STANDING COMMITTEES 

 

CURRICULUM COMMITTEE 

 

Mr. Nat Marshall, Chair of the Curriculum Committee, reported that three action items were brought in front of the committee for approval - two Associates of Applied Science degrees and one Career Studies Certificate. 

The Associates of Applied Science for Nuclear Technology is currently being used by employees of Framatome with the program being revamped to fit the needs of the company.  Framatome was involved regarding changes needed and made aware of what’s new within the program.    

Math classes are now more in line for the jobs at Framatome. This is company specific, no one outside of the company will be taking these classes. Framatome pays the cost of these classes for their employees. It will replace the Nuclear Science Associates Degree; it is an upgrade to what they need. It will take an employee about three years to complete this program.  

Dr. Troxel asked about the Onsite Training class. Dr. Mickles responded that since this is restricted to Framatome employees, the Onsite Training class is their job and students will receive credit like an internship.  

Mr. Marshall spoke next on the Career Studies Certificate - Computer Networking Pathway. It’s a technical studies degree. Many students in this curriculum were coming out without a degree. This provides the opportunity for students to receive a certificate for the classes taken and then have the option to come back at a future date to complete an associate degree.  

Nuclear Technician – Mechatronics AASS Academic Pathway 

On a motion by the Curriculum Committee, the Nuclear Technician - Mechatronics was approved as a new Associate of Applied Science degree. 

The motion carried unanimously. 

Nuclear Technician – General AAS Academic Pathway 

On a motion by the Curriculum Committee, the Nuclear Technician – General was approved as a new Associate of Applied Science degree. 

The motion carried unanimously. 

 

Career Studies Certificate: Computer & Electronic Technology - Computer Networking Pathway 

On a motion by the Curriculum Committee, the Computer and Electronic Technology – Computer Networking Pathway was approved as a new Career Studies Certificate degree.  

The motion carried unanimously. 

 

FACILITIES AND FINANCE COMMITTEE 

 

Local Funds Financial Statements 

The Local Fund Financial Report and Financial Statements were reviewed. 

Dr. Duis reported that in reviewing the financial statements for this period, all routine expenditures are being made, and there are healthy balances in all accounts. There is a strong bookstore commission, which is ahead of budgeted projections.  

Dr. Troxel asked about the two President’s contingency accounts that were listed on the Financial Report.  Mr. Bryant will research and give specifics at the next board meeting in April.   

On a motion by Dr. Duis with Dr. Walker seconding as the Facilities and Finance Committee did not have a quorum, the Local Fund Financial Report and Financial Statements were approved as presented. 

The motion carried unanimously. 

 

PRESIDENT’S CABINET REPORT 

Dr. Muriel Mickles  

Dr. Mickles reported on what CVCC is doing for student success and meeting the needs of the students. Poverty is a big issue, and the College is always looking for ways to help its students by providing the support they need.  

The move from three deans to two deans has taken place and overall, it is going quite well.  

She reported that due to enrollment concerns, students are being contacted through email, text messages, and phone calls regarding tuition payment reminders.  Students are also being reminded of what options are available to them, such as financial aid or foundation funds.  

Dr. Mickles reported that the Technology Trades and Workforce Development Department has a new interim Associate Vice President, Mr. Jason Ferguson. Dr. Lemons retired in January. 

Dr. Mickles reported the Community Connections Coordinator, Philmika Reid, is doing a great job. She is working in the community to bring resources to the campus for CVCC students.  She is helping students with many needs, whether it be mental health, housing, or bills. The College’s mission is to give them wraparound, high-touch services to make sure these students have what they need. 

Dr. Mickles reported that the food pantry is expanding, and Mr. Chris Bryant will be helping with this.  In high school, some students are on free or reduced lunches, but when they come to college that option is not available. Since the poverty in this area is high, the College needs to help its students in need.  

Dr. Mickles reported on the Title III grant and stated the grant is helping to fund some of these resources that students need.  Ms. Elizabeth Narehood is doing a fine job administering this grant.  

Dr. Mickles stated a new pilot training program for faculty advising is up and running. The faculty has completed their first training, and hopefully, it will be completed before fall 2021 registration.  

Dr. Mickles reported on the G3 Initiative and stated if this bill passes, it will provide more affordable options for low income students in this area.  

Dr. Mickles stated during convocation Dr. Bethanie Tucker, gave a presentation on Helping Students Be Successful which provided easy techniques to help students be successful. 

Mr. Lewis Bryant, III 

Mr. Lewis Bryant presented pictures and designs of the Amherst Hall and Campbell Hall renovations by the architects, SFCS. He stated this company has worked with different colleges throughout Virginia.   

Mr. Bryant stated that final approval to begin construction is projected to be May 2021.  

Faculty and staff have been involved during this design process. 

In response to a question from the Board, Mr. Bryant reported that the architects estimated that the total cost of the project would be approximately $20 million. 

Questions were raised concerning safety and security precautions regarding all the windows. Comments were made that the glass and transparency of the building can enhance security since supervision can see what is going on easier.  

Mr. Chris Bryant 

Mr. Chris Bryant discussed the structure of the Foundation Board and stated there are 23 members and four committees: Resource Development, Governance, Scholarships and Finance.  

For Governance, Mr. Fred Armstrong with Wiley/Wilson had been the chair for six or seven years. He has stepped down and been replaced with an associate also from Wiley/Wilson, Mr. Dennis Knight. The newest board chair is Mr. Bif Johnson, who is the CEO of Hurt and Profitt and is also a CVCC alum. 

The Foundation held its first board retreat, and there was lively discussion about the mission and vision of the Foundation. Governance is going well, and Mr. Johnson has put the board to task.   

Resource Development has also been strong. In fact, it’s probably the largest it’s ever been with approximately $4.2 million in assets which include cash, investments, investments-unrealized gains (losses), textbook scholarships and pledges receivable.  It increased by $1 million and has had continual growth for five continuous years. At the end of last year, the Foundation’s fundraising was at $215,000. This year, fundraising is over $500,000, which is over 130% growth. One of the fun things about resource development is the internal staff campaign, which kicked off in January. There are about 100 employees who give to that campaign and raise about $25,000. 

Scholarships are probably the biggest calling. The Foundation does two things well, raise money for scholarships and money for equipment that serves the students and professors who need to teach the courses.  

Last year, the Foundation spent $30,000 on equipment and this year spent $300,000 with future plans to spend about $450,000.  

Last year, 481 scholarships were given to students. The goal is to be over 500 this year, with the most scholarships given being 539. 

Questions were asked regarding the average dollar amount of scholarships. Mr. Bryant responded that the average is about $1,500. 

Mr. David Lightfoot  

Mr. Lightfoot reported that his department is continuing to implement new and to upgrade or replace the existing systems as the College strives for continuous improvement.   

The entire VCCS is in the discovery phase of upgrading its Student Information System, which includes: Student Records, Financial Aid, Academic Advisement, Admissions and Recruitment, and Student Financials. 

He stated the goal of the discovery phase is to determine what new functionality to implement as the colleges move to the new version.   

Although the new functionality will enable CVCC to better serve its students, it will require a thorough analysis and probably change business processes.   

Drawing from previous experience, the biggest challenges won’t be the technology—it will be the cultural changes driven by the new functionality. 

CVCC has embraced single sign-on for two of the applications, using Microsoft Azure. This provides for enhanced application security because the user has less credentials to manage or remember, and it provides a single point to deactivate users when they leave employment. 

One of the applications is for editing the College’s web pages. We are now requiring multi-factor authentication to limit the ability for someone to “hack” our webpages. We hope to add other applications. 

We encountered licensing challenges which postponed our phone cutover to next month. Some people are using our new cloud phone system today. 

With our new system, the faculty and staff members’ computer will now be their phone. This parallels how our smartphones are computers with voice call capability. The system also includes an app that allows faculty/staff to answer calls on their smartphone, without having to forward their calls.   

Faculty and staff that have laptops and/or smartphones can use their CVCC phone anywhere they are connected to the internet. This will be beneficial for remote workers. 

Ms. Kris Ogden 

Ms. Ogden reported being busy with their normal annual reporting and having a couple of projects specific to the work of the college and at the state level. These are consistent with the strategic planning efforts.  

First, the team is working on a grant project, a Trio Student Support Strategies Grant. If awarded, it would be $253,000 a year to support a cohort of about 140 low income, first generation students. The grant will be submitted this week.  

Secondly, regarding the G3 project, the staff is working to make sure that programs are coded appropriately, to be able to map them to support the business and industry here in this region. In those targets sectors of health care, information technology, manufacturing and skilled trades, and public safety, they are working on data and research and how information will be reported here and at the state level for consistency to be able to measure success.  

Chief Russel Dove 

Chief Dove apologized that the Comprehensive Safety and Security Report was not yet complete. He stated that while attending a training in December, he discovered that the report lacked a true evaluation of vulnerabilities of our technology system. Expert opinion shows that institutions are twice as likely to be a target of a significant technology attack versus a violent physical attack.  

He stated that he will be working with a branch of homeland security and IT to perform a complete audit on the alert notification system, access control system, and video surveillance systems and will report at a future meeting. 

Dr. John Capps  

Dr. Capps shared the news that Chief Dove will be retiring in February. He stated Chief Dove has made such a difference to CVCC’s police department and to this college and will be greatly missed. Chief Dove is going to continue his work in public service through Habitat for Humanity.  

Dr. Capps spoke on the G3 Initiative (Get Skilled, Get a Job, Give Back).  

Dr. Capps reported that the first phase of this initiative enabled the College to fund the planning grant for the CTE Academy (the Career and Technical Education Academy). The first phase consisted of a $267,000 allotment that enabled CVCC to plan for the implementation of this in fall of 2020. 

Dr. Capps stated the College is now in the second phase of this grant, which is the most important phase, and will provide tuition free community college to qualifying students. There are several qualifications students will have to meet to take advantage of this funding. First, the funding is confined to five, high demand CTE areas which include health care, information technology, advanced manufacturing and trades, public safety, and childcare, however childcare is not offered at CVCC.  Locally, the tuition support will be for those first four high-demand, high-value areas. This initiative will not be limited to full-time students, but will also embrace part- time students, so they'll be able to benefit from this support on a prorated basis. It will be for recent high school graduates and for adult learners. The Chancellor has branded this the most significant initiative since the beginning of the community college system because it meets two fundamental needs, access and opportunity. This is a significant legislative agenda item and must be approved by the General Assembly, and that's where the resolution that the state board has adopted came in to play. Instead of the State Board for Community Colleges as the endorsing agency, a similar resolution will be discussed with the Local Board of CVCC. 

Dr. Capps stated that the Governor has proposed this legislation, as a part of his budget package that was submitted to the General Assembly. It's been supported by the State Board for Community Colleges. The Chancellor and his staff have been working with the governor and staff on this for over a year. 

Dr. Capps stated that although Dr. Troxel has some concerns about this resolution, he would like to bring this resolution to a vote to demonstrate that Central Virginia Community College supports this G3 legislation.  

Dr. Troxel stated when receiving the original information from Dr. Capps, he was under the impression that there would be discussion on what the State Board had done, and did not know until 11:00 the morning of the Board meeting that the Board would be asked to adopt its own resolution in favor of the G3 program. He expressed a wish that he had more time to get some of his concerns answered.  

Dr. Troxel made the following remarks regarding the resolution brought before the board.  

  • He understood that students in the program are required to give back two hours of community service for every hour of course credit that is paid. The people who go through the program would be making 50 to 60% more than if they did not. Therefore, the taxes would be higher which would pay back the program. 

  • He stated that he was curious about the scope of this because there are about 39,000 people who would be able to benefit from this and questioned whether they would be citizens, resident aliens, or someone who is not necessarily here under legal terms. 

  • He said that he did not know whether he agreed with everything in the legislation because he had not had a chance to look at all aspects of it.  

Mr. Marshall stated that being the senior member of the Board, the same concerns and questions came to the State Board about eight to ten years ago. These concerns, about illegal aliens having access to some of the funds is not a new concern, and it was found to be very minimal. There will be some who take advantage of the program, but ultimately not a lot of efforts were spent on it.  

Dr. Duis stated that he fully supports these efforts and thinks that these investments can help our whole community. 

Dr. Walker said that he understands the concept of investing in human capital. This is the greatest example he’s seen in a long time; we're going to need 2.6 million people to fill jobs in six years. It's been approved by the State Board and doesn’t see any issues with approving this resolution.   

Ms. Rosser stated that she thinks this is a game changer. We talk about poverty and no hope. When you look at the number of people in our community who don't see CVCC in their future, this is heartbreaking.  

Mr. Stanley said it’s not only a game changer, but it’s what the job market needs. If free community college is provided, and certifications are earned, they won’t mind coming to Virginia to fill these job needs.  

Dr. Garrett stated that he’s a firm believer in the initiative.  The better we prepare the communities, the more businesses we can lure into the area. Central Virginia misses out and we have a lot of community members through rural areas that only see the timber industry or farming as an option because it's historically been in their families.  

Dr. Troxel said that if these prospective students stay in state and pay their taxes, this would be a way to get the money back. He stated if the State Board has considered the same concerns in the past and have found it to be a minimal problem, his concerns will be alleviated. Mr. Marshall has assuaged his concerns about who gets to take advantage of this program, he is now more comfortable with supporting this resolution.  

On a motion by Mr. Marshall with Dr. Garrett seconding, the G3 Initiative Resolution was approved as written.  

The motion carried unanimously. 

CHAIR’S REPORT 

Dr. Troxel reported that a planning session was held for the Foundation.  The Foundation board was talking about what they wanted to focus on and how to achieve their goals. At the beginning of the discussion, the ultimate goal of the Foundation was listed as “Growing the donor base and overall dollar goal with engaged champions”. After discussion by those present at the planning session, the goal became “to remove barriers to success”. 

Dr. Troxel stated that we need to eliminate barriers for success, not just for students, but also for teachers, staff, facilities, and even the Board. If any of the others are having difficulty with barriers at what they do, then that's going to interfere with the success of the students. The Foundation needs to eliminate barriers for success in all elements of the game. 

NEW BUSINESS 

 

None 

OLD BUSINESS 

 

None 

ADJOURNMENT 

There being no further business, the meeting adjourned at  
6:37 p.m.  

 

______________________________ 

Dr. John Capps, Secretary 

APPROVED: 

 

____________________________________________________________________________ 

         CHAIR                                                                            DATE 

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