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2015-02-12

Committee Name:     Part-Time Staff Association
Meeting Date:            February 12, 2015, 1:00-2:00 PM
 
Members Present:    
Sarah Jarrett (Student Services- On Ramp), Cathy Sanders (Workforce), Alexica Linthicum (Student Success), Jana Fedele (Student Success), Martha Lee (Workforce), Caroline Bailey (Institutional Effectiveness), Brittany Cochrane (Counseling), and Layia Perry (Counseling).
 
Approval of Minutes:
The minutes from the January 8, 2015 meeting have been posted on Communications Central and they were approved as posted. 
 
Treasurer’s Report:
Alexcia reported a current balance of $327.49 in the credit union account and a balance of $64.43 in local funds.  A $100 donation was sent to Cathy Beale during her Medical Leave as voted at the last meeting.  $150 is earmarked for the two part-time staff educational/professional development awards, but has not yet been spent.
 
Old Business: 
PTSA Food Drive:
Caroline and Brittany organized the current food drive to benefit needy students and it will end on February 13.  Response has not been as great as for the previous food drive, but it has been helpful and will fill an important need for some students.
 
PTSA Professional Development Awards:
Jana held a random drawing at the President’s Council meeting and Joy Adams and Audrey Hudgins were the winners of the $75 awards.
 
Spot Vouchers for Needy Students:
We voted to spend $50 to purchase 12 meal vouchers for The Spot to be offered to needy students so they can get a hot meal.
 
Thank You from Cathy Beale:
Jana shared a thank you note received from Cathy Beale in appreciation of the $100 sent to her during her Medical Leave.  Her recuperation is going well and she hopes to return to CVCC soon.
 
New Business:
Spring Fundraiser:
Our spring fundraiser will be on Tuesday, March 17 from 11 AM – 1 PM and it will benefit the Student Emergency Fund through the CVCC Foundation.  We will have Vito’s pizza and will ask PTSA members to donate desserts.  We will offer a $5 meal deal with 2 slices, a drink, and a dessert and also sell pizza by the slice for $2.
 
PTSA Constitution and Bylaws:
Our PTSA Constitution and Bylaws were very out of date and did not reflect the new Governance Model at CVCC.  Jana created a new draft and sent it out to the PTSA members for feedback, suggestions, and corrections.  Sarah suggested that we should add something about offering professional development on topics of interest for members at meetings and also providing community service to CVCC and other organizations under the list of objectives to better reflect our activities.  Jana will make additional revisions and we will plan to vote on the new version at our final meeting on March 26, 2015. 
 
Nominating Committee:
A nominating committee was appointed to make recommendations for officers for the PTSA for the upcoming year.  Martha, Layia, and Caroline will serve as the committee members.  They will send an email out to all part-time staff to ask for volunteers to run for office.  All offices can be re-filled this year and all current officers are eligible for re-election.  Elections will be held at the last meeting on March 26, 2015.
 
Improved Financial Checks and Balance:
After the new election, we will start having the bank statements be mailed to the Recorder.  The Recorder will review the statements and then forward to the Treasurer.  This will provide an additional set of eyes reviewing the bank account balances.
 
Next Meeting:
Our next PTSA meeting is scheduled for March 26, 2015.  Pizza will be served and voting will occur for officers and approval of the new Constitution and Bylaws.
 
 
Submitted by: Sarah Jarrett, Recorder
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