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Minutes of the

President’s Staff Meeting

June 13, 2011
Committee Reports:
Minutes Approval:
Minutes of the previous meeting were approved.
Enrollment Report:
Data As Of Monday (6/13/2011)
Agenda Items:
The President’s Staff discussed the filling of full-time staff/administrative positions here at CVCC. Below is the email sent to “everyone” on Campus by the President stating the decision of the Staff. The email below (sent on Tuesday, 6/14/2011, 10:00 a.m.) will be made a part of these minutes.
Last week I wrote you about our plans to qualify for the incentive bonuses that have been proposed by Chancellor DuBois as part of the VCCS’s reengineering initiative. We will qualify for those bonuses by making satisfactory progress on Achieve 2015 goals, by implementing the new developmental mathematics curriculum in spring 2012, by reducing procurement costs, by participating in back-office processing of financial aid applications, and by initiating a federal student loan program.
Today I write to tell you that we have succeeded in identifying funding that will enable us to employ new full-time faculty and staff. As you know, hiring additional full-time employees has been a priority at CVCC for several years; however, declining budgets and little discretionary funding have prevented us from making significant progress on that front.  Our adjunct faculty and part-time employees perform exemplary work on behalf of our students, and we are indebted to them for their crucial contributions to the college. Without them we would not be able to function. But I think you will agree that CVCC needs to invest more of its resources in full-time positions to ensure even greater consistency, continuity, and collegiality. You have told me about that need since my first days on campus.
For 2011-12, we will therefore be hiring six new instructors in biology, economics, engineering, English, history, and mathematics. Three of these positions—in economics, engineering, and mathematics—replace faculty who retired last year. The other three are new positions made possible by $140,000 in additional funding the college received from the Commonwealth—funding specifically earmarked for new full-time faculty. It should be heartening to us that the General Assembly and the governor recognize the need to bolster the ranks of full-time faculty and, even more, that they are willing to act upon that recognition by committing the funding necessary for new positions.
In addition, CVCC will recruit for several other new full-time positions, all made possible by strategic revisions to our budget and all designed to contribute directly to student and institutional success. We are able to fund these positions through a variety of means: by improving efficiency; by reducing our fixed costs, including utilities, custodial services, telephone maintenance, and credit card processing fees; and by shifting qualified expenses from the college’s operating budget and paying for them instead with technology fees. The President’s Staff has been instrumental in identifying these savings and the positions we should fill as a result of this new funding. Based upon their recommendations, we will recruit for new full-time staff in Counseling (to advise students), Financial Aid (to process student loans), Institutional Effectiveness (to assist with our forthcoming reaffirmation), Workforce Development (to strengthen outreach), and the Library (to assist students with information literacy).
As you can see, all these positions have a direct impact either upon our services to students and business partners or upon our accreditation and the continued well-being of the institution. All of them have also been previously proposed and vetted as part of the college’s strategic planning process, so the rationale for these positions has been well documented and widely discussed. In funding these positions—and by filling six faculty positions—we have made an earnest effort to invest our resources in functions that will benefit students and in our most important asset: our people. But, of course, we hope that our investment will also increase enrollments, strengthen retention, and promote student success. Those preeminent outcomes represent our reason for being and the ends to which we aspire—they reflect the difference we make to those we serve. As we measure their effects in terms of fiscal responsibility, however, those outcomes also generate additional revenue that should enable us to fund even more new positions, leading to what we hope will be a circular cycle of growth.
Once again, I invite you to contact me if you have any questions or concerns. I regard this as very positive news—about the best news I can bring you right now—and I am excited that we are making headway in areas that are central to the vitality of the college. I hope you can see that, together, we are indeed moving forward and making definite progress.     
John S. Capps
Central Virginia Community College 
3506 Wards Road
Lynchburg, VA 24502-2498
The meeting adjourned at 2:30 p.m.
The next President’s Staff meeting will be held on June 27, at 1 p.m.
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