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Minutes of the

President’s Staff Meeting

July 25, 2011
Committee Reports:
Minutes Approval:
Minutes of the previous meeting were approved.
Enrollment Report:
Data As Of Monday (7/25/2011)
Fitness Center Update:
John P. reported on the Fitness Center’s progress. He stated the tile is being laid in the bathrooms and has been completed in the ladies’ showers. He reported the ceiling grids are in except for the ladies’ rooms and all doors are up. Once the CMU has been completed around the doors, the athletic floors will be installed. John stated then it will just be a matter of the finishing touches to complete the bathrooms and showers. He stated the lights have been installed in the aerobic room and the frame completed for the curtain wall. John stated the bids for equipment will close on Tuesday with some of the smaller equipment already ordered and should arrive soon.
John P. reported on another College project and stated the study for the Student Center is underway. He also stated another project involved the study on the bathroom renovations in Amherst and Campbell Halls. John stated he had issued a purchase order for this. He also stated VCE representatives will be here on Wednesday to complete the layout for the counter spaces in Admissions and Records and Accounting. John stated they will also review the deans’ offices to see if they can be upgraded as they are very dated.
John P. reported the furniture was supposed to be ordered last year for the art room but for some reason, it did not happen. John stated all he needs now is an update from Purchasing on last year’s research information.
John P. stated that Terri Brothers is in the process of placing furniture here at CVCC on a replacement cycle.  John C. stated areas to first concentrate on are the common areas where the students gather.
Agenda Items:
The President’s Staff approved a request to purchase a laser printer for Communication Design in Room 4209 in Campbell Hall.
Additional Agenda Items:
John P. stated the Draft Convocation Agenda listed two speakers, Lucy Carter Smith and someone from the Police Department. John stated that Lucy Carter Smith will be the only speaker.
John P. stated Lucy Carter Smith made a recommendation to change the membership of the Safety and Security Committee to include the following to serve on an ongoing basis: Buildings and Grounds Supervisor, Business Manager, Emergency Management Coordinator (Chair), EMS/EMT Program Head, Police Chief, Vice President of Finance and Administration, and Webmaster/IT. She also recommended representatives from the three divisions to serve for a two-year term. John C. stated he will read over the recommendations. John C. also stated prior to fall semester classes, he wants to have a summit with the President’s Staff and all members of the Committee to evaluate where the College stands on safety and security issues and the direction it needs to go.
John P. stated that part of emergency management planning requires all faculty, staff, and administration to become complaint in the education and use of the National Incident Management System’s (NIMS) structure of management in the planning and preparedness for emergencies. He stated Lucy Carter Smith will arrange for all the training during Convocation.
John C. stated the Goals Supporting Achieve 2015-July 2011 through June 2012 were presented on July 19 to the Board and received their approval. He stated the Chancellor also approved the goals. John C. stated as he told the Board members, the goals would be posted on CVCC’s website using the stop light method to indicate progression as a gesture for transparency and also as a strategy to keep these goals before the College community. He stated Wil Perez had done as requested, and he will send the link for the President’s Staff to review.  
John C. thanked everyone for their participation in the Culinary Arts’ Ribbon Cutting Ceremony.
John C. discussed an email he sent to “everyone” explaining in light of the publicity surrounding the discontinuance of 22 programs (Career Studies Certificates comprised of 29 or fewer credits) approved recently by the Board. He stated he wanted to clarify the reasons for this decision and to ease any anxiety that CVCC might be in the middle of a reduction. John C. stated some of these programs never attracted any enrollments at all, others were developed to meet a specific purpose that is no longer relevant, and all have had low enrollments for quite a while.
John C. stated he had met with Jane Francis from Court Appointed Special Advocates (CASA) because she is very interested in a establishing a Great Expectations Program here at CVCC. John C. stated he was also interested in this program. He stated this is one of the Chancellor’s signature programs, and also a comprehensive program that promotes higher education and community colleges for foster youth. John C. stated he spoke with Jennifer Gentry (Vice Chancellor, Institutional Advancement) and Carol Underhill (Project Director, Great Expectations) about the possibility of initiating a program here at CVCC.  He stated sometime in early fall he is going to ask them to give a briefing on the program and how to establish it here at the College.  John C. stated Ms. Francis is very interested about getting involved as there is a large number of foster children in the area, many which are served by CASA. He stated that Ms. Gentry noted that Lynchburg was one of the large underserved areas in the state so she is very interested in promoting Great Expectations in Region 2000.  John C. stated another dream of his is to start a middle college here and maybe that would go hand-in-hand with the Great Expectations Program. But he is still trying to figure the layout of adult education here and as to who is doing what. George stated he is meeting with the new Adult Education Coordinator soon, and John C. agreed to join them.
Divisional Reports:
In Geoff’s absence, Muriel had no report.
John reminded everyone of the new policy stating effective immediately all part-time employment will be advertised and screened through the Human Resource Department. A few exceptions include sporadic, occasional, and emergency hire.
George reported on the following items:
·         Due to receive a National Safety Council Award based on CVCC’s Driver Improvement Class
·         Rankin 2+2 Kickoff is scheduled for August 11
·         Judy Graves, Jack Freeman, and he visited the Career Center at VWCC
Don was absent.
David reported he had recently emailed “everyone” concerning the new telephone system.
The meeting adjourned at 2:15 p.m.
The next President’s Staff meeting will be held on August 8, at 1 p.m.
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