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2012-05-14

Minutes of the

President’s Staff Meeting

 
May 14, 2012
 
Minutes Approval:
 
Minutes of the April 30, 2012, meeting was approved.
 
Attendees:
 
John Capps, David Lightfoot, John Poole, Geoff Hicks, Joey Fronheiser, Leticia Forster, Sandra Viar, Tim Rhoads, and Dianne Sykes
Governance Committee: Debra Short, Lucy Carter Smith, Tom Sparhawk, Catherine Rice, Muriel Mickles, Donna Hobbs, Kimely Davis, Juville Dario- Becker, Ashley Pierson, Mary Evans, Carol Keeth Williams
 
Enrollment Report:
Data As Of Monday (5/14/2012)
Summer
2011
2012
Percent
FTE
649.80
654.67
+0.75%
Headcount
1,845
1,926
+4.39%
 
 
Fall
2011
2012
Percent
FTE
956.07
764.33
-20.05%
Headcount
1,533
1,212
-20.94%
 
 
 
Governance Committee Proposal:
 
Muriel stated she, along with all the committee members, were presenting the Governance Model Proposal for the President’s Staff to approve. Muriel stated this process was a good learning experience for all the members as they tried to examine their proposed model from each member’s different prospective. Muriel stated this entire process took about six months to complete. She stated the committees’ charge and information were first developed and placed on a SharePoint site. A survey was sent by email to ‘everyone’ on Campus to get their feedback and information on each committee was placed on the Daily Bulletin for the same purpose. Muriel reported all of the feedback was appreciated and used to make the committees better. She stated three focus groups were also conducted consisting of faculty, staff, and students for even more feedback.
 
Muriel stated the handout that was distributed to the Staff today contained the culmination of all those efforts. The President’s Staff reviewed the document page by page and only a few minor corrections occurred. Muriel then presented the model for approval. John P. made a motion that this Governance Committee Proposal be approved as written with David L. seconding the motion. The motion carried unanimously.  (The document can be viewed at the following link:https://mysite.cvcc.vccs.edu/personal/dkh229/site/governance/_layouts/WordViewer.aspx?id=/personal/dkh229/site/governance/Shared%20Documents/Governance%20Document_050812.doc&Source=https%3A%2F%2Fmysite%2Ecvcc%2Evccs%2Eedu%2Fpersonal%2Fdkh229%2Fsite%2Fgovernance%2FSitePages%2FHome%2Easpx&DefaultItemOpen=1)
 
SACS Institutional Effectiveness Recommendation Update:
 
Joey reported the second Monitoring Report to SACS has been completed and mailed to SACS/COC for their review.
 
Joey stated the failure to submit the Substantive Change for the closed programs at CVCC report has also been mailed to SACS/COC, and they should have received it last Friday.
 
Joey reported on the QEP Topic Selection and stated Rebecca Honeycutt and Cynthia Lofaso will present the top selection (the Student Success Center) to the President’s Staff at a later date.
 
Joey reported on the Compliance Certification and stated it is in good shape and moving along with Irene Wheeler in charge.
 
Joey discussed funding for a new scantron machine and asked to discuss that need with Geoff and David L. after the meeting today.
 
John C. requested that the following become part of these minutes. He praised faculty for their herculean effort to do so much work in a short time concerning the program evaluations.
 
John C. also stated that it may be necessary to hire more help in the Institutional Effectiveness office to prepare the College for its reaccreditation and for maintaining that standard.  John C. stated colleges need to be in compliance all the time and not just at reaffirmation time.
 
Tim questioned if CVCC had a faculty evaluation process in place and if so, did that process apply to all divisions. John C. answered that a process should exist but at the moment he was not sure where it would be located. Geoff stated he thought a taskforce on teaching effectiveness had been created, and the evaluation process would have been included in this. Joey stated at this time, the evaluation process was not included in this taskforce. Much discussion followed on this subject but the conclusion stated that Joey needs to extend the teaching effectiveness taskforce to include a process for faculty evaluations.
 
Agenda Items:
 
None
 
Divisional Reports:
 
Ruth was absent.

Leticia had to leave the meeting early.

David L. reported the IT Department was busy upgrading the Campus computers.

Sandra Viar had no report for the Part-Time Staff Association.

John P. reported interviews for the Buildings & Grounds position will be scheduled soon, and the VP for Institutional Advancement position has been posted. He also reported the paving of the student parking lot should begin soon.
 
John P. reported on Institutional Advancement and stated the survey for the new CVCC logo resulted in the one with the two peaks receiving the most votes. He stated several Foundation meetings are scheduled for this week.
 
Tim Rhoads had no report for the Faculty Association.
 
Geoff reported interviews should begin soon for the biology and engineering faculty positions.
 
John C. stated he was very pleased with this year’s graduation.
 
The meeting adjourned at 2:53 p.m.
 
The next President’s Staff meeting will be held on June 11, 2012.
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