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2013-02-11

Minutes of the

President’s Cabinet Meeting

 
February 11, 2013
 
Minutes Approval:
 
Minutes of the January 28, 2013, meeting was approved.
 
Attendees:
 
John Capps, John Poole, David Lightfoot, Joey Fronheiser, Leticia Forster, David McGee, Linda Daye, Irene Wheeler, Gayle Kiger, Loretta Marshall, and Dianne Sykes
 
Enrollment Report:
Data As Of Monday (2/11/2013)
Spring
2012
2013
Percent
FTE
2,407.13
2,320.73
-3.59%
Headcount
4,772
4,376
-8.30%
 
 
Summer
2012
2013
Percent
FTE
310.53
215.47
-30.61%
Headcount
789
614
-22.18%
 
 
 
SACS Institutional Effectiveness Recommendation Update:
 
Joey reported his office, Will, and the deans have been busy reviewing and editing reports that are due March 15. He discussed the summary reports and stated these reports are from each division and are stand-alone, high glossed reports. Joey stated these reports are being edited by the deans and Dr. Cathy Almquist. Joey stated Dr. Almquist is also providing feedback.
 
Joey stated he is in the process of writing the narrative, and it would be ready by the original deadline of February 15.
 
Joey stated the summary reports will be ready to go to the printer on Monday. He stated he feels the College is on-track.
 
Agenda Items:
 
Knowledge Center Update (MARSHALL)
 
Loretta distributed a list of mandatory training for all state employees which must be completed within 90 days of hire. She stated the majority of CVCC’s current employees have never completed this (one-time) training, and the President’s Cabinet decided they will be required to do so within 90 days of receiving an “everyone” email concerning this training from Loretta. Also on the list was mandatory training for supervisors/managers (defined as anyone who is responsible for the evaluation of an employee).
 
The President’s Cabinet discussed the need to have some type of consequences to ensure that all training has been completed.
 
Common Syllabus Elements (McGEE)
 
David M. distributed a list of 10 common elements required for all course syllabi here at CVCC. He stated each faculty member, either full-time or adjunct, is required to present a syllabus to their dean at the beginning of each course taught and must contain those common elements. David M. stated the deans have reviewed and approved the list. The President’s Cabinet also approved the list as written.
 
Multi-Year Appointments (SYKES)
 
Dianne distributed information on the new procedure on multi-year appointments for the full-time faculty. The recommendation for a three or five-year appointment will be based entirely on the faculty’s yearly evaluation from the dean. Dianne stated once the recommendation is approved by the dean, it will then require the approval of the Vice President for Academic Affairs and Student Services, Ad Hoc committee, and finally the president. David M. stated he feels the faculty will be in favor of this procedure instead of the lengthy portfolio that had been required in the past. He will discuss this at the Faculty Association meeting tomorrow.
 
Divisional Reports:
Ruth was absent.

Leticia reported some positions will be advertised soon.

Gayle reported on the Part-Time Staff Association and stated they will be meeting tomorrow to discuss spring fund-raising projects.

David L. had no report.

Mike was absent.

Linda had no report on the Classified Staff Association.

John P. had no report.

Irene reported on the Compliance Certification and stated the group is taking a break to give their full attention to the SACS’ assessments.

Will was absent.

David M. reported on the Faculty Association and stated some of the agenda items for tomorrow’s meeting include security training, work study students, faculty advising, and the Student Success Center.

Joey reported the CCSSE (Community College Survey of Student Engagement) will be administered to the students again this spring. Joey also reported he plans to present the spring assessments to the SACS’ Board prior to their making their final decision at their meeting in June.

John C. stated Safety and Security meetings have been held for the past few several weeks. He stated the College is proceeding with the hiring of a new Law Enforcement Manager, purchasing equipment needs, and reviewing training needs.

John C. stated at last week’s ACOP meeting, discussions included what constitutes part-time employment for adjunct faculty. He stated there were lots of questions and speculations, but no answers at this time.

 The meeting adjourned at 2:30 p.m.
The next President’s Staff meeting will be held on March 4, 2013.
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