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2013-04-01

Minutes of the

President’s Cabinet Meeting

April 1, 2013
 
Minutes Approval:
 
Minutes of the March 11, 2013, meeting was approved.
 
Attendees:
 
John Capps, John Poole, David Lightfoot, Ruth Hendrick, Joey Fronheiser, Leticia Forster, David McGee, Linda Daye, Irene Wheeler, Gayle Kiger, and Dianne Sykes
 
Enrollment Report:
Data As Of Thursday (4/4/2013)
Spring
2012
2013
Percent
FTE
2,408.27
2,323.87
-3.50%
Headcount
4,823
4,465
-7.42%
 
 
Summer
2012
2013
Percent
FTE
565.67
457.13
-19.19%
Headcount
1,551
1,286
-17.09%
 
 
 
 
SACS Institutional Effectiveness Recommendation Update:
 
Joey reported the final editing stage of the SACS report is being completed, and then it will be sent to the printer in time for the mailing on Thursday. John C. stated he had read through the narrative making some suggestions, but overall felt the report was very well written. He stated kudos to Joey and Kris Ogden for all their effort and hard work. Will stated he had reviewed the report as well and felt it was the result of a good, team effort. He stated the College was no doubt light-years ahead of where it was.
 
John C. reminded everyone the SACS Visiting Team will be on Campus April 9-11 with Dr. Mark Smith (CVCC’s SACS liaison) holding a Town Hall meeting on April 11 after the visit to discuss the evaluation. John C. requested for David M. to inform all faculty of a possible interview from the visiting team.
 
Agenda Items:
 
Approval of Logos/Clothing for Baseball Team (Bradford)
 
Mike distributed and discussed the cougar logo that Donna Hobbs developed to be used on the baseball team’s caps. He stated these need to be approved in order to have the logos trademarked. (Mike also stated that about 60 of these caps have already been sold with another 72 ordered.) The President’s Cabinet discussed several issues involving this and decided for Will, Joe Heisler, Judy Graves, Linda Adams, and John to meet and develop a formal arrangement for the athletic department.
 
The President’s Cabinet approved the logo as presented.
 
Budget (POOLE)
 
John P. distributed the 2013-2014 Budget and discussed that the College will begin with a zero-based budget (a first for the CVCC) this year. He stated with this type of budget, every dollar spent (part-time salaries, equipment, non-personnel such as travel and office supplies) must be justified. John P. stated this does not include full-time positions or adjunct faculty.
 
John P. requested for everyone to realistically review the information and by the end of the week, report their opinions or suggestions to him. He stated he will then forward this to the departments for their completion. John P. stated all departments should complete the forms and return to him by April so he can create the budget by June.
 
John C. requested that all budget managers give a fair, honest look and only ask for what is absolutely necessary.
 
Weapon’s Policy (SANDIDGE)
 
Will distributed a proposed Weapons Policy (based on the VCCS’ policy) for approval. He stated this policy provides the rules and procedures for the possession of weapons on campus grounds, buildings, and events.
 
The President’s Cabinet approved the policy as written. (The policy will be added to the Employee and Student Handbook.)
 
Divisional Reports:
Ruth was absent.

Leticia had no report from Human Resources.

Gayle had no report on the Part-Time Staff Association.

David L. reported David Farris has returned to work. He also reported he will be attending a Tech Council meeting this week.  
Mike reported he has been busy reviewing scholarships along with donor files and has created an updated list which has been added to the College’s website. He stated he has met with Debbie Marshall and Judy Graves to develop a process for distributing the scholarships. Mike stated Phase 2 of the fundraising campaign has begun with letters being sent to 70 companies who have never contributed to CVCC or who have not contributed for some time. Mike also reported two additional grant requests have been submitted--$45,000 Radiologic Technology and $256,000 for Machine Tool’s new and refurbished equipment. Mike stated Kevin Barr has agreed to be CVCC’s 2013 Outstanding Alumnus.

Linda had no report on the Classified Staff Association.

John P. reported the AIS will be upgraded. He stated he will be sweeping up remaining funds from accounts soon. John P. reminded everyone about the Master Planning Session that will be held tomorrow beginning at 9 a.m.

Irene reported on the Compliance Certification and stated the group had completed 50% of the requirements.

Will reported as of today, CVCC’s spring enrollment shows a decrease of 3.8%. He stated at this time, all of the VCCS’ colleges are showing a decrease. Will also reported Housebill 1184 agreements have been signed by Amherst, Campbell, and Lynchburg City Schools. He stated the College is currently waiting on Bedford and Appomattox Schools but feels sure this will be completed by the April 15 due date. Will stated Campbell County has initiated a Technical Education information meeting to be held on March 18 here at CVCC, and on March 20, SME will be holding a similar meeting here at CVCC. Will stated he will be off-campus March 13-15 attending an Academic Affairs and Student Services meeting.

David M. had no report on the Faculty Association.

Joey reported the CCSSE (Community College Survey of Student Engagement) will be administered to the students again this spring.
The meeting adjourned at 2:35 p.m.
The next President’s Staff meeting will be held on March 25, 2013.
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