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Minutes of the

President’s Cabinet Meeting

June 3, 2013
Minutes Approval:
Minutes of the May 16, 2013, meeting was approved.
John Capps, Will Sandidge, Mike Bradford, John Poole, David Lightfoot, Leticia Forster, David McGee, Linda Daye, Cathy Beale, and Dianne Sykes
Enrollment Report:
Data As Of Monday (6/3/2013)
SACS Institutional Effectiveness Recommendation Update:
Joey reported the next milestone is when the Board of Trustees meet on June 18-20 to make an official judgment on CVCC’s probationary status.
Joey also reported approximately 18 applications have been received and are now in the process of being reviewed for the Coordinator of Institutional Effectiveness’ position.
Joey reported on the QEP committee and stated they will meet over the summer with June 6 being the first meeting to work on a timeline, budget, and plan for the QEP. He stated there are new members on the committee and more will be added. 
Joey stated everyone is familiar with SACS/COC Comprehensive Standard which involved educational programs and included student learning outcomes. He stated work now must include the following (The institution identifies expected outcomes, assesses the extent to which it achieves these outcomes, and provides evidence of improvement based on analysis of the results in each of the following areas:
   Administrative support services
   Academic and student support services
   Community/public service within its mission, if appropriate)
Joey stated this will be rolled out by the end of June, and his office will provide the necessary support as before on Comprehensive Standard He stated the goals and improvements will be based on data and hopes to have the first phase completed by December 2013.
CGC Consent Agenda Items:
None at this time.
Agenda Items:
Appeals Policy for Debt Off Set (POOLE)
John P. stated at the last Cabinet meeting, everyone was asked to review the proposed Appeals Policy for Debt Off Set and be prepared to discuss/approve at this meeting. John P. stated he did receive several suggestions concerning the selection of prospective panel members and appointment of Appeals’ Panel, and those have been incorporated into the policy. After the Cabinet reviewed those changes, John C. called for any further discussion and being there was none, he call for a vote to approve the policy.
The President’s Cabinet unanimously approved the policy as written.
Graduation (SYKES)
Dianne distributed a cost comparison of having graduation on CVCC grounds versus Liberty University’s Vines Center. She stated the Graduation Committee met to review the findings compiled by members of the committee and came to the conclusion that the Vines Center was the least costly. (The comparison cost was Vines Center—$4,400 and CVCC grounds—$65,803.50.) John C. stated he appreciated all the hard work of the committee, and stated based on the analysis and assuming it is correct, he feels this subject has been put to rest.
Goals Supporting Achieve 2015 (CAPPS)
John C. distributed a copy of the Goals Supporting Achieve 2015 for July 2012-June 2013 and discussed which goals were achieved and which were not. He also distributed a copy of the Goals Supporting Achieve 2015 for July 2013-June 2014 and requested the Cabinet members review them during the next two weeks prior to the Cabinet meeting. John C. stated after approval, these goals will be presented to the VCCS. The President’s Cabinet discussed various ways on how the goals (of retention and recruitment) could be met in the upcoming year. Some of the ideas included a full-time marketing person, improving customer service in all areas of the College, and making scholarships easier attainable.
The President’s Cabinet also discussed the “Expand Shared Distance Learning Model” which is listed under the Achieve 2015 as an Access Goal and how it would affect CVCC.
John C. requested for Will to establish an ad hoc committee to review CVCC’s recruitment and retention efforts to identify gaps that could lead to improvements.
The President’s Cabinet requested that Mike, Will, and Judy Graves meet and discuss ideas to market scholarships to those students who are not eligible for full Pell Grants to pay for tuition and books.
Divisional Reports:
Will reported classes traditionally scheduled for only the AREVA students will now be open for any student to enroll. (Slots will be held for AREVA students.) Will reported on fall enrollment and stated at this time it shows an increase in FTEs. Will also reported on the following:
·       He and the deans continue to work with John P. to refine the budget.
·       Ten additional iPads have been ordered for faculty.
·       The positions for the Instructional Technologist/Trainer and the Director of the Altavista Center are in the process of being filled.
·      An emergency part-time hire has been made for 60 days to replace Donna Hobbs while she is out on medical leave.
·       The Board Chair will be signing a form today which will allow the College to proceed with the new AAS degrees of Nuclear Technology and Computer and Electronics Technology, Computer Networking.
David M. reported on the Faculty Association and stated some faculty are working with Will and administrators concerning common course learning objectives. He also reported work should soon begin to establish/create a system for Professional Development for faculty. David M. stated he is in the process of transitioning his position as chair of the Faculty Association to Peter Dorman. He questioned the status of the new Faculty Evaluation policy. John C. stated this will be reviewed for approval at the next Cabinet meeting. Linda asked that David M. email the proposed policy again to the Cabinet members.
John P. reported he continues to work on the zero-based budget and will be holding meetings to determine what requests can be trimmed. He also reported he will need help from several of the Cabinet members in completing the Environmental Sustainability Recommendations which is due on June 7. John P. stated free bus pass requests have drastically increased, and he is in the process of revising how those passes will be distributed. He stated when this is complete, he will present it to this Cabinet for approval. John P. reported he is in the process of performing an audit on CVCC’s baseball team. He also reported he will go out for bids this week (bid must be advertised for 30 days) for the Student Center renovations and hopes construction will begin mid-July.
Linda had nothing to report on the Classified Staff Association at this time.
Cathy reported on the Part-Time Staff Association, and stated a meeting was held and new officers were elected.
Leticia reminded everyone that the part-time evaluations are due July 1. She stated Lori Counts will be out of the office for the next two weeks, and she will be responsible for full-time payroll during this time. 
David L. reported the infrastructure will be upgraded which will result in lower cost and faster connection speeds. He also reported iPads have been purchased for the Respiratory Therapy classroom. David L. stated he will be attending the Tech Council meeting on Wednesday and Thursday of this week. He reported the Starfish Early Alert System (early warning/student tracking system for student success and retention and can be applied to the SIS) and the Workforce Enterprise System (WES) are a couple of items slated to be discussed.
Mike stated he would like to develop a menu to be able to present when asked by potential donors what are some specific needs of the College. John C. suggested a needs assessment email be sent to “everyone” on Campus for ideas. Joey stated the students should be included in this also. 
John C. stated John P., David L., and Russell Dove are working together on the outside notification system and hope to have this in place by August.  
Ruth was absent.
Irene was absent.
The meeting adjourned at 3:37 p.m.
The next President’s Staff meeting will be held on June 17, 2013.
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