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2013-07-15

Minutes of the

President’s Cabinet Meeting

July 15, 2013
 
Minutes Approval:
 
Minutes of the July 1, 2013, meeting was approved.
 
Attendees:
X
John Capps
P
David Lightfoot
P
Joey Fronheiser
P
Irene Wheeler
P
Dianne Sykes
X
Will Sandidge
X
Ruth Hendrick
P
Leticia Forster
P
Linda Daye
P
Judy Graves
P
John Poole
P
Mike Bradford
P
David McGee
P
Cathy Beale
P
 
Names highlighted in yellow were absent.
 
Enrollment Report:
Data As Of Monday (7/15/2013)
Summer
2012
2013
Percent
FTE
663.93
598.67
-9.83%
Headcount
2,095
1,845
-11.93%
 
 
Fall
2012
2013
Percent
FTE
1,810.20
1,869.53
+3.28%
Headcount
2,849
2,902
+1.86%
 
 
SACS Institutional Effectiveness Recommendation Update:
 
Joey stated the President’s Office received official notification from SACSCOC stating CVCC is officially off of the probation sanction. He reported another letter stated CVCC must submit its Compliance Certification by March 17, 2014, with a Committee on Campus in fall 2014 for action on reaffirmation of accreditation in June 2015.
 
Joey stated he and Kris Ogden will be attending a SACS Summer Institute that will be held in Daytona Beach, Florida, next week.
 
Joey stated the process for the departmental assessments has been completed with the first training overview beginning August 1. He stated all budget unit heads (non-academic) will receive an email Tuesday or Wednesday about support and training dates. He stated a full cycle needs to be completed by December.   
 
Irene reported the Compliance Certification Committee has resumed with their weekly meetings and are about 66% complete.
 
CGC Consent Agenda Items:
 
None at this time.
 
Agenda Items:
 
ADA Policy (GRAVES)
 
Judy Graves stated a proposed Disability Support Services Policy and Procedures was emailed to all cabinet members. She requested everyone to please review the document and contact her by the end of next week with any comments or concerns. She stated once the document is approved, it will be placed on the College’s website which is required by the Office for Civil Rights (OCR). 
 
Clicker Systems (WHEELER)
 
Irene stated several different types of classroom response systems (or "clickers") have been used here at CVCC. She stated as a cost-savings to the student, she felt research should be conducted to determine the best one for any faculty wishing to use this device. David L. stated he will discuss this with the Technology Committee and bring their findings back to the President’s Cabinet.
 
Non-Business Distribution List for Employees (WHEELER)
 
Irene stated she would like for CVCC to create an email distribution list for non-business emails such as items for sale, services offered, etc. She stated employees could opt in to receive these emails. John P. stated the current email policy needed to be reviewed and a policy to allow this type of email be included in that policy. Irene stated she would draft a proposed policy and email David L. to review.
 
Divisional Reports:
Ruth was absent.
Mike distributed a list of potential fund-raising campaigns that he received from the College for review. Several of the items were discussed and additional suggestions were made.
Leticia stated Loretta will be giving an official report at the next meeting on participant statistics of employee/supervisor level training. She also stated there are still some part-time evaluations which were due July 1 that haven’t been completed.
Leticia reminded everyone when an applicant submits a background check form, an applicant data form must also be submitted to Human Resources to let them know the name of their supervisor. 
Leticia stated beginning fall semester 2013, contracts will be emailed as well as a hard copy mailed to the adjunct instructors by Linda Daye.
David L. stated the College has been trying to buy components for its Emergency Communication System and stated the VCCS has requested that colleges make no purchases until an analysis has been made to determine the one for all to use.
David L. discussed LastPass which is an online password manager (remembers passwords) and stated the IT Department is piloting this program this summer. He stated training will be held during Convocation for anyone interested. Linda and Cathy requested training for the part/full-time classified this summer. David L. requested Linda to contact David Farris for information on training.  
Cathy reported on the Part-Time Staff Association, and stated several options were discussed on ways to spend their funds at their last meeting.
Linda had nothing to report on the Classified Staff Association at this time.
Irene had no report. 
David M. had nothing new to report on the Faculty Association at this time.
Judy Graves (in Will’s absence) reported three new associate instructors have been hired beginning fall semester 2013—Samuel (Russ) Wood and Victor Sizemore for English and Rick Templeton for Physical Education. Judy also stated Shannon McDermott had been hired as a Biology faculty.
Judy reported an ice cream social was held yesterday here at CVCC for all students who had applied but not enrolled. She stated it was a huge success with about 100 attending. Judy reported there were lots of volunteers and counselors here to enroll students.
Judy reminded everyone on July 27, students, faculty, and staff can show a valid CVCC ID or apparel and purchase a ticket for $3 to watch a Lynchburg Hillcats game. She stated fireworks will follow the game. 
John P. in John Capps’ absence distributed hard copies of the letters received from SACSCOC concerning the removal of CVCC’s probation sanction and dates for the upcoming SACSCOC reaffirmation.
John P. reported the bids for the Student Center were opened last week with J.E. Jamerson & Sons receiving the bid. He also reported the bids are out for the bathroom renovations. He stated the VCCS will be providing emergency funds to correct the never-ending leak in the canopy at Amherst Hall but stated first a firm had to be hired to create a sketch of the new design so the building permit can be obtained.
John P. stated the budget for next year is almost complete.
John C. was absent.
The meeting adjourned at 2:12 p.m.
The next President’s Staff meeting will be held on July 29, 2013.
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