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2014-04-07

Minutes of the

President’s Cabinet Meeting

April 7, 2014

 
Minutes Approval:
 
Minutes of the March 10, 2014, meeting were approved.
 
Attendees:
John Capps
David Lightfoot
Kris Ogden
Ruth Hendrick
Dianne Sykes
Will Sandidge
Irene Wheeler
Leticia Forster
Linda Daye
 
 
X
Mike Bradford
Jana Fedele
X
Peter Dorman
John Poole
 
 
 
 
 
 
Names highlighted in yellow were absent.
 
Enrollment Report:
Data As of Monday (04/7/2014)
Spring
2013
2014
Percent
FTE
2,323.73
2,232.27
-3.94%
Headcount
4,466
4,378
-1.97%
 
 
SACS Reaffirmation and Budgeting Process Update:
 
Kris stated the Compliance Certification was mailed on Friday, March 14, to SACSCOC and her office had received notification that the document had been received by the committee members. Kris stated work continues on the Quality Enhancement Plan. She stated the College has identified three areas that will not be in compliance and her office has begun to address those inadequacies.
 
Kris also discussed the new budgeting process and stating the deadline for Departmental Planning Coordinators to submit budget requests is today.
 
CGC Consent Agenda Items:
 
Professional Development Policy
 
A Professional Development Policy approved at the April 3, 2014, College Governance Committee meeting was presented to the President’s Cabinet for their approval.
 
David made a motion, with Ruth duly seconding, to accept the proposed policy as written.
 
Being no further discussion, the President’s Cabinet approved the motion unanimously.
(Dianne will email the policy with the change to John P. to be added to the Employee Handbook.)
 
Agenda Items:
 
Snow Bonus for Part-Time Staff (Fedele)
 
Jana reported the part-time staff had lost many work days due to inclement weather recently and stated she was requesting on their behalf, a snow bonus to help with the lost wages. John C. stated he would investigate this but any matters concerning the budget need to be discussed privately as the President’s Cabinet cannot approve budget requests. Questions were raised and discussed concerning part-time employees making up lost hours. John C. requested that Leticia email the part-time staff explaining when, under what circumstances, and whose approval was required in order for the hours to be made up.
 
Local Fund Budget (POOLE)
 
John P. distributed the proposed Local Fund Budget for 2014-2015. After reviewing the budget, Will stated the Academic Excellence Award ceremony will be discontinued beginning this 2013-2014 academic year. He stated for those students achieving academic excellence their accomplishments will be annotated in the graduation program. Will asked that John P. remove the $2,100 from the budget designated for this ceremony.
 
David made a motion with Irene duly seconding, to approve the budget with the deletion of the $2,100 budgeted for the Academic Excellence Award ceremony.  
 
Being no further discussion, the President’s Cabinet approved the motion unanimously.
 
John P. stated he will present the budget to the Local Board for approval at the April 23rd meeting.
 
Divisional Reports:
Vice President for Finance and Administration’s Report
John P. reported the renovations of the first two bathrooms in Amherst Hall are complete, and hopefully, the remaining two will be renovated at a faster pace. He stated the two in Campbell Hall will be completed on Wednesday.
He reported the Student Center renovations are complete with the new furniture arriving by the end of the month.
John P. reported the business manager position is in process of being filled.
He also reported two bids have been received for the raised walkways but were higher than expected and neither submitted a bid bond which is required. John P. stated the two which will be located on Harvard Street will be completed first, and then if affordable, the one in front of the bus stop.
Vice President for Academic Affairs and Student Services
Will reported Bedford County Schools have agreed to have two cohorts of Early College students beginning this year, and Campbell County has agreed to the same next year.
Will reported Lynchburg City Schools have agreed to teach a machine tool class at the EC Glass location. He stated Lynn Dillard and Jeff Laub plan an inspection visit to view their equipment.
Will stated a new scantron machine has been located in the business lab. He also stated a maintenance contract with Class Climate is being reviewed.
Will stated he was very happy that Judy Graves has postponed her retirement until the later part of the year.
President
 
John C. stated he has been in Richmond as the chair of the interview committee for the president of VHCC, and locally on the interview committee for the CEO of the Economic Development Council.
 
John C. also stated he hosted the newest Local Board member representing Bedford County, Al Brandt, this past week with a tour of the Campus.
 
John C. stated he along with Mike Bradford called on Chuck Warren from Wegmann making a request for funds and received $15,000 from that company. He stated B&W had previously given $75,000 and Flowserve gave $10,000 which will help match the Tobacco Commissions’ for the Machine Tool program.
 
He also reported a news article concerning CVCC’s baseball team was featured in Sunday’s News and Advance. 
 
John C. stated he held a Town Hall meeting at the Appomattox Center and explored various ways to exploit the facilities in Appomattox. He stated he would discuss this in detail with Ruth as the majority of the ideas were Workforce centered.
 
John C. reported the Altavista Center will be relocated to either the VTI classrooms or the Altavista High School. He cited the high cost of the lease at its present location and also low enrollment as the reasons for relocating.
 
He reported Senator Kaine will be on Campus on April 14 to visit the STEM Academy, Machine Tool and Culinary Arts. He reported that the Chancellor will be here on Campus on April 29 to also visit STEM.
Dean of Institutional Effectiveness and Strategic Planning
Kris reported that Kevin Riley is the new Policy and Planning Specialist and Caroline Bailey is the new administrative assistant for the IE Department. Kris also reported her office is busy with graduate assessments which will be administered to associate degree graduates starting next Monday and various times at the off-site centers. She stated this will include a general education assessment and a graduate survey.
Director of HR
Leticia reported the Human Resource Department is being audited by the Audit of Public Accounts (APA).
Part-Time Association 
Jana reported on the Part-Time Association and stated she is officially now the president of the Association and the remaining offices have been filled. She reported she is trying to fill all the part-time membership openings on the governance committees to ensure representation. Jana stated the Part-Time Blackboard site she created is seeing more traffic, and she would be glad to work with the Faculty and Classified Associations if they would like to follow her model.
Vice President of Information Technology
David reported the division deans have confirmed their decision to move all the student-use PCs to Windows 8.1 beginning with the fall semester. He reported all new faculty and staff PCs will soon be operating on Windows 8.1 and stated training opportunities will be offered for faculty and staff hopefully before the end of the spring term, over the summer, and at fall convocation, if the convocation schedule permits. David stated the plan is to configure new teaching faculty PCs, and hopefully, everyone’s PC to utilize the user’s MyCVCC credentials to access his/her PC. He stated if successful, teaching faculty will no longer require a CVEDU logon and staff and administrators won’t need a CVCC logon if the configuration is successful. He reported not only will this be more efficient for users by reducing the number of logons to manage, once all users are migrated from the CVEDU domain, two servers will be decommissioned which will result in a cost savings. David stated the belief is that adjunct faculty will benefit most from this change.
David discussed piloting thin clients in math and possibly in English. He stated Cindy Wallin has agreed to test this in her office, and if it works, hopes are to put them in the classrooms over the summer. He stated this would result in a cost savings of about 47%.
David stated an information security auditor will be on Campus tomorrow.
David also reported in addition to providing more email storage, the College’s move to Office 365 provides users access to Microsoft’s Instant Messaging software, Lync. He stated all who have Office 2013, Lync is installed as well. He stated Lync not only runs on PCs, it runs on tablets and smartphones and since it is part of Office 365, all CVCC faculty and staff have access to it. He stated to open the Lync software, all is required is the CVCC email address and the password that are used to access email and Instant Messages can be sent and received to/from CVCC’s employees as well as external contacts. He requested if anyone has questions about the Lync, please contact the helpdesk. David stated he also plans to put info on Lync in the Daily Bulletin.
David reported replacement security cameras for Amherst Hall are on order, and the College has a 90-day license for our new Bb security camera software. He stated these cameras will be operational by the end of this fiscal year, and the triallicense will be converted to a fully-licensed version before the 90-day trial expires. David stated the new budgeting process will determine whether more cameras can be ordered.
Classified Staff Association
Linda stated the Classified Staff’s last meeting was canceled due to the College being closed; therefore, she had nothing new to report.
Vice President of Workforce Solutions & Community Education’s Report
Ruth reported the following from Workforce:
  • Summer schedule is in print and also on the College’s website along with the spring schedule. Next year’s strategic planning process was held last week.
  • Interviews are in process for the internship coordinator.
  • First VPT is scheduled to help those who can’t test into Developmental English
  • State selected CVCC and the nuclear technician program to be a headline of a video that they are producing
  • Looking for a new location of the Workforce Center and also revamping the program that is currently offered
  • Waiting on results for the DOL decision on the continuation of the grant funding for the Career Connections
  • Registration has begun for Summer Academies with some scholarship funding being obtained to defray the cost to the students.
  • Small Business Development Center (SBDC) has significantly increased the use of the center, and the Workkeys Career Readiness Certificate (CRC) is now the second in the state in meeting annual goals. 
Vice President of Institutional Advancement 
Mike was absent.
Faculty Association 
Peter was absent.
The meeting adjourned at 1:45 p.m.
The next President’s Staff meeting will be held on May 5, 2014.  
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