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Minutes of the

President’s Cabinet Meeting

December 1, 2014

Minutes Approval:
Minutes of the November 3, 2014, meeting were approved.
John Capps
Mike Bradford
Kris Ogden
Peter Dorman
Will Sandidge
Ruth Hendrick
John Poole
Ed McGee
Jana Fedele
David Lightfoot
Dianne Sykes
 Names highlighted in yellow were absent.
Enrollment Report: 
Data As Of Yesterday (12/1/2014)
CGC Consent Agenda Items:
Agenda Items:
Divisional Reports:
Vice President of Institutional Advancement
Mike stated his office is in the process of reviewing applications for spring scholarships. He stated there is not much money available except for the money that wasn’t awarded during fall semester. He discussed Tobacco Scholarships and stated 15 scholarships had been awarded with about $140,000 remaining.
Mike stated he is working with Evan to implement the new scholarship software which has proven to be more challenging than he expected.
Mike reported all year-end letters that included new brochures have been mailed out to individuals. He also reported additional names were added to their list of potential donors.   
Mike discussed several marketing initiatives which included ads/pre-roll video on web (15 and 30 second spots) on WSET, WSLS, and Comcast. He also stated the digital billboard on Wards Road (near the LU cross over) showed CVCC messages created by Jill Markwood during the month of November.
Mike stated the employee campaign was successful this year with a modest increase in giving over last year, and also included new givers, and givers that increased their amounts.
Part-Time Association
Jana stated the Part-Time Staff Association will resubmit their educational awards proposal for those who have completed a certificate/degree to the CGC for approval tomorrow. She also stated the Part-Time along with the Classified Staff are participating in a food drive to support the Salvation Army and the students in need here at CVCC. 
Vice President for Information Technology’s Report
David stated effective January 5, 2015, administrative rights on computers will be removed for most users. He stated he met with Will, deans, and faculty to discuss the impact of this. John C. recommended to send out an email and post this information on the Daily Bulletin. Will stated he will discuss this during Convocation as well.
David also stated that James Davis will be replacing Joy Hatch as the Vice Chancellor for Information Technology.
Vice President of Workforce Solutions & Community Education’s Report
Ruth reported the Workforce’s printed schedule for spring will be available soon.
She also reported Workforce had a very successful staff retreat a couple of weeks ago that was facilitated by Kris Ogden doing a SWOT analysis. She stated they are moving forward with work groups that can help with strategic planning for next year.
Ruth stated she will be attending a SBDC statewide conference this week and the HIRE Education Conference next week.
Ruth stated as the College is looking toward the completion of the DOA grant which currently funds the career connections’ staff, she will be assuming the role as their direct supervisor.
Dean of Institutional Effectiveness
Kris reported the preliminary findings report has been received which requires a response related to the QEP recommendations made by the SACSCOC team. Kris stated she, Will, Cynthia, and Lana will be working to prepare the responses. 
Kris stated she met with program coordinators, program heads, and department coordinators to talk about educational program assessments, planning, and reports. She reported the groups are working to develop the best way to report the information to demonstrate compliance.
Kris reported the College’s planning process is continuing and gearing towards the strategic planning cycle of Achieve 2021, which follows Achieve 2015. She stated she has had the opportunity to work with Will and the deans on program development.
Vice President for Finance and Administration’s Report
John P. discussed the changes taking place on Harvard Street and stated turning from Wards Ferry Road will lead to parking lots (#2 and #3)  only and turning onto Harvard Street from Wards Road will lead into the student parking lot (#1), and then visitor parking (#5) and faculty/staff parking (#4, #6, and #7) can be accessed. John P. stated Lynchburg City has completed their project with the addition and widening of the turning lanes, and now, CVCC will begin its project of installing the cross walks. He stated a 60-day completion is written in the contract but this can be impacted by inclement weather or unseen problems.
John P. reported progress continues on the canopy project but stated the electrical and the stucco for the ceiling still needs to be completed. He also reported the VCCS needs to approve a change to the drainage system.
John P. stated a second search closed last Monday for the HR director’s position. He stated the 28 applications are being screened by someone who is not connected with the Human Resource Department.
John P. stated purchasing training took place in November and a second one is scheduled for December for those that couldn’t attend the first one.
John P. reported CVCC is in the process of testing a financial aid tuition refund to be sent to a student’s credit card, prepaid card, or direct deposit account. (If no option is selected, the default will be to receive a check as in the past.)
John P. stated passing the cost of credit card use along to students (who pay for classes with a credit card) will begin during the summer semester.  John P. stated VISA could not be ready by the time enrollment begins for spring, and a decision was made to select the beginning of the fiscal year as the beginning date.
Faculty Association
Peter stated the majority of the Faculty Association have approved the order of items listed on all syllabi.  
Peter reported the College has launched the Learning Environment Awards portion of the new Faculty Evaluation Plan. Those faculty selected will receive a $25 gift certificate to various locations.
Vice President for Academic Affairs and Student Services
Will stated Michael Farris has been hired as the Dean of Enrollment Management, and his office will be located in Judy Graves’ former office. The offices that will report to Michael are Admissions and Records, Financial Aid, Dual Enrollment Coordinator, Recruiting, and Placement Testing.
Will reported the Dean of Student Success position will be advertised soon as he is in the process of creating a job description. John C. stated both new positions have been created for a more targeted approach to recruitment and retention. The Dean of Enrollment Management will be focused on recruitment, and the Dean of Student Success will be focused on new initiatives and retention. John C. stated the VCCS is moving towards a performance-based budget plan, and the first step of this began when all colleges had to submit two student success plans. He stated CVCC’s first plan included some new initiatives which included increasing the amount of coaches (new writing and student success coaches), and part two included restructuring the Dean of Student Services into two positions- Dean of Enrollment Management and Dean of Student Success. He stated both of CVCC’s plans had been approved by the VCCS.
Will discussed the recent paramedic accreditation and stated glowing remarks included that CVCC was setting the standard for other colleges. Will stated kudos go to Jason Ferguson and those that report to him.
Will stated the VCCS has entered into an Enhanced Financial Aid/Student Accounts partnership with Blackboard. He stated this partnership with Blackboard will provide students with access to student services center (24/7/365) and will assist them with financial aid/student accounts questions. Will reported Blackboard and representatives from the VCCS will be on the CVCC Campus on December 11 to begin the planning for this initiative, the team will have a Solution Demonstration (open to everyone on campus) and meet with the Financial Aid Team, Student Accounts Team and Technical team during the day. Will stated the Solution Demonstration which is open to all CVCC personnel will be held in the Multi-Purpose Room, Merritt Hall from 9-10 a.m.
Will reported he and Kris will be proposing a Convocation agenda for the upcoming spring semester during the next two weeks.
John C. discussed the news reports concerning the possibility of closing the Amherst Center and stated originally the plan was to close the Center when a 7% budget reduction was anticipated. He stated the Amherst FTEs have declined as well as its Early College enrollment (six students for junior class this semester) and for this year, CVCC stands to lose $75,000. John C. stated he, Will and Muriel talked with Steve Nichols (Amherst County Schools Superintendent) and his opinion was that the high school students would be more open to attending college if it was held on main Campus instead of a shopping center. John C. stated he met with Dean Rogers (Amherst County Administrator) who understood CVCC’s decision. John C. stated he also visited with Delegate Ben Cline (Amherst representative) who was opposed to closing the Center and promised to make it his top priority for receiving additional funding to keep the Center open. John C. stated no decision has been made pending on obtaining this additional funding.
John C. stated he and Will met with Dr. Brabrand to discuss establishing CTE programs for Lynchburg City Schools here at CVCC.
John C. stated he (along with Dr. Brabrand and Laura Hamilton-Beacon of Hope) will be traveling to Washington, DC, on Thursday to participate in the Education Summit that will be held at the White House with President Obama.
John C. stated he will also be attending the SACSCOC Annual Meeting (with Will and Kris) on Saturday through Tuesday and a HIRE Education Conference on Wednesday through Friday.
Classified Staff Association
Ed was absent.
The meeting adjourned at 2:15 p.m. The next President’s Staff meeting will be held on January 12, 2015.
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