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DRAFT Minutes of the

President’s Cabinet Meeting

April 6, 2015

Minutes Approval:
Minutes of the March 23, 2015, meeting were approved with changing the word “lost” to “replacement” in reference to the ID cards.
John Capps
Mike Bradford
Kris Ogden
Peter Dorman
William Osborne
Will Sandidge
Ruth Hendrick
John Poole
Ed McGee
Michael Farris
Jana Fedele
David Lightfoot
Dianne Sykes
Russell Dove
Names highlighted in yellow were absent.
Enrollment Report:
Data As Of Monday (4/6/2015)
CGC Consent Agenda Items:
Branding and Style Manual (MARKETING COMMITTEE)
Russell made a motion, with Peter duly seconding, to approve the Branding and Style Manual (Public Relations & Marketing Committee). (John P. stated he had this document reviewed and approved by the VCCS legal department.)
Being no further discussion, the Branding and Style Manual was unanimously approved by the President’s Cabinet.
Agenda Items:
Graduation (FARRIS)
Michael distributed and discussed three proposed graduation rehearsal scenarios: no rehearsal, rehearsal same day as graduation, and rehearsal on the day prior to graduation. The majority of the Cabinet agreed their preference would be to have the rehearsal same day as graduation. John C. requested that Michael solicit the council of the SGA officers but ultimately the Graduation Committee would make the final decision.
Will asked Michael to discuss the financial aid available for summer classes and how the students would receive this information. Michael stated available aid will be marketed through emails to students, ads on billboards, buses, and radio. John C. added tent cards and flyers placed around Campus would also help. (John C. stated in 2013, CVCC awarded summer financial aid to 411 students but in 2014, only 198 were awarded, making CVCC the worse in the VCCS.) Michael stated promoting summer classes should increase enrollment.
Michael also stated aid to students will be awarded and posted much faster than in the past.
Divisional Reports:
Vice President for Academic Affairs and Student Services
Will reported he and Jeff Laub met with Ben Bowman (WIB) and others to discuss creating an Industrial Maintenance and a Manufacturing Specialist Career Studies Certificate. He stated this will be submitted for approval at the July Local Board meeting and hopes to begin offering these programs in the fall semester.
Will stated the College is in the process of submitting a Perkins Grant, and if awarded, the majority of the money will be used for the Career Coaches’ salaries.
Will discussed the Early College program and stated there are two cohorts (48 students with 11 alternates) from Bedford County, He reported Lynchburg City Schools have 24 students enrolled but had 59 applicants.
Will reported fall registration begins today.
Faculty Association
Peter reported he attended a meeting with a VCCS-wide group that is developing best practices for the new faculty evaluation plan.
Vice President for Finance and Administration’s Report
John P. stated in May, the Chancellor will be requesting the State Board to increase tuition by 5.7% per credit hour beginning 2015 fall.
John P. also stated CVCC will begin charging the consumer with the credit card usage fee. In the past, the College was responsible for this fee.
John P. discussed new landscaping plans for the area between Amherst and Appomattox Halls. He stated a lot of the existing plants and shrubs are in need of being replaced. John P. stated a landscaping company has been hired for this project and to also evaluate the overall landscaping. He stated the Local Board will be asked to approve reallocating the local funds that was earmarked for the baseball team to this project.
John P. reported an insurance walk-through is scheduled next week to review the safety measures that the College has in place. (He stated this will determine the College’s insurance liability.) He stated Facilities and Maintenance (plus temps) will be cleaning out the storage areas located in AREVA, and Campbell Halls.
John P. stated at a recent VPs’ meeting, discussions included sharing a regional Safety Officer (not emergency prepared officer). He stated this position would be responsible for OSHA compliance.
John P. reported advertising has begun for the VP for Academic and Student Services.
John P. reported at the end of the semester, Kodiak Shredding will be providing onsite paper shredding services.

Dean of Institutional Effectiveness
Kris stated tomorrow (April 7) is the deadline for reporting on the annual IPEDS (Integrated Postsecondary Education Data System). She stated this is an extensive process which takes almost an entire year to complete. Kris stated this is her first time for completing a full-cycle of this process and thanked everyone who played a part in completing this.
Kris reported graduate assessments will be administered to all associate degree graduates beginning next week. She stated 59% of the graduates have already signed up to take the assessment.
Kris stated if anyone has any questions about the budget and planning process or program assessments, to please see her.
Kris discussed the Great Colleges to Work For Survey and stated CVCC is at a 39% completion rate (goal is 43%). She stated the survey will end on Monday, April 13, and the College still needs about 9 more to complete the survey to meet its goal. John C. asked that Jana and Peter send another email reminder to complete the survey to their constituencies. Kris stated all faculty received the survey email but only a sample of adjuncts, classified, and part-time staff received it.

Chief of Police/Director of Campus Security
Russell reported CVCC’s Continuity of Operations Plan (COOP) has been revised, updated, and submitted. He thanked everyone for their input.

Vice President of Institutional Advancement
Mike reported the Tobacco Commission Grant request for this year has been submitted. He stated about 80% of the request is for biology equipment which includes converting a biology prep room to a lab. He also stated about $25,000 is for additional equipment and a fume hood for the Bedford Center’s chemistry lab. Mike stated the College will receive $115,000 if awarded the grant and will have to match that amount.
Mike discussed summer semester scholarships and stated about 24 have been awarded so far. He reported this is leftover money from the spring semester. He also stated tobacco scholarships are available for those students who qualify and is working closely with Michael Farris and Dexter to award those scholarships.
Vice President for Information Technology
William reported (in David’s absence) that the smoking gazebo, as of this morning, has wireless connectivity.
Part-Time Association
Jana reported the revised Part-Time Staff Association’s Bylaws and Constitution was adopted.
Jana stated she will remain as chair for the upcoming year.
John C. reported he attended New Horizons last week and stated CVCC was well represented. He stated there were lots of good sessions.
John C. stated the Town Hall meeting which was held last week was well attended.
John C. reported he has scheduled meetings with all of the College’s legislative delegation. He stated so far he has met with Delegates Ben Cline, Terry Austin and Scott Garrett and Senator Steve Newman. He stated it was really gratifying to know that all are strong advocates of community colleges.
Classified Staff Association
Ed was absent.
Vice President of Workforce Solutions & Community Education’s Report
Ruth was absent.
The meeting adjourned at 2:42 p.m. The next President’s Staff meeting will be held on March 20, 2015.
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