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Minutes of the

President’s Cabinet Meeting

June 15, 2015

Minutes Approval:
Minutes of the April 20, 2015, meeting were approved.
John Capps
John Poole
Kris Ogden
Peter Dorman
Will Sandidge
Ruth Hendrick
Mike Bradford
Ed McGee
Jana Fedele
David Lightfoot
Dianne Sykes
Russell Dove
 Names highlighted in yellow were absent.
Enrollment Report:
Data As Of Tuesday (6/16/2015)
CGC Consent Agenda Items:

Part-Time Staff Association By-Laws (Jana Fedele)
Strategic Planning Goals & Supporting Strategies (Kris Ogden)
The revised Part-Time Staff Association By-Laws and the Strategic Planning Goals & Supporting Strategies were both unanimously approved by the President’s Cabinet.
Agenda Items:
Policy for Individual/Departmental Retirements (SYKES)
Dianne presented a proposed policy for individual/departmental retirements for review. The policy stated:
Retirement practices are the responsibility of the department or division from which the employee retires. Division or department heads may make recommendations to the President if any commemoration is appropriate. Retirement receptions should be held on campus so that as many employees as possible will be able to attend. The college may provide funds up to but not exceeding $250 to defray the cost of the retirement reception.
John P. made a motion with Peter duly seconding, to accept the Policy for Individual/Departmental Retirements as written.
The motion was approved unanimously.
Divisional Reports:
Vice President for Academic Affairs and Student Services
Will reported today’s enrollment comparison for fall shows improvement. Will stated the following will help to increase the numbers for fall: 25 additional FTEs from dual enrollment which include 12 students (each taking 29 credits per year) for pre-nursing and machine tool students (amount TBA) from Lynchburg City Schools. Will also stated the Dislocated Worker Training National Emergency Grant has been extended for another year (through June 2016).  He stated currently CVCC has 41 enrolled in this program with 27 of those students enrolled in credit classes and 14 in non-credit. Will discussed the Amherst Center and stated Mike Danos, Muriel, and he met with Mike Henderson and Alan Wood, members of the Amherst County School Board, to discuss innovative ideas to fund their Early College program. Will reported Amherst County has the least Early College enrollment of all the Centers.  
Will reported work continues on creating a Cyber Security Career Studies Certificate. He stated Ed McGee is working with Mike Bradford to market this.
Will reported the College has submitted a Title III grant ($2 million over five years, if awarded) and stated there were three major components which include information technology (David stated the grant money would be used to redesign CVCC’s web site and to refocus the Student Success web page to make it more integrated and student-friendly.), creating a developmental math center, and streamlining the process for financial aid.
Will reported Juville Dario-Becker is writing a Z x 23 grant which is based on the Chancellor’s initiative for community colleges to provide courses that do not require text books. He stated in spring 2016 semester, CVCC will offer 12 courses that will not require purchased textbooks and stated two degrees will be associated with these courses-General Studies and Business Administration.
Will stated the Virginia Placement Testing Center which is used to place students into English and math classes will be permanently located in the library.
Will reported Pam Reynolds will be working with all divisions and Workforce to make sure all credentials (in support of Complete 2021) are entered.

Faculty Association
Peter had nothing new to report.
Classified Staff Association
Ed had nothing new to report.

Vice President for Finance and Administration’s Report
John P. reported as year-end approaches, he is watching the budget closely and prepared to make adjustments as he has received some unexpected invoices.
John P. discussed the shared procurement with Virginia Western Community College and stated he was pleased to say that a cost savings has resulted for CVCC. He also stated new and existing contracts that are more beneficial to CVCC had been negotiated.
John P. stated he has not received the final budget for this upcoming fiscal year but feels some of the general fund priority requests from the strategic plan will be funded.
John P. reported the landscaping is complete in the courtyard and front and side of the Appomattox Building and benches and tables with umbrellas are on order. He stated all of this is funded with local funds approved by the Local Board. He also reported carpeting and painting of Student Services is in progress.
John P. stated the bookstore transitioning from Barnes and Noble to Follett is complete.
John P. discussed his recent vice presidents’ meeting and stated Tidewater Community College demonstrated an online travel request and reimbursement program. He stated he is reviewing this for CVCC.
(John C. stated CVCC has moved to the #2 place on the VCCS renovation priority list.)
Dean of Institutional Effectiveness
Kris stated the most important news is that CVCC has officially received its SACSCOC Reaffirmation.
Kris stated, three years ago, graduate assessment testing was made mandatory which contributed significantly to the collection of results that are being used. She stated graduates are assessed each semester using the ETS Proficiency Profile and also a graduate survey. Kris stated this past spring, an external issue developed causing assessments unable to be administered in a controlled environment here on Campus. She stated this resulted in the ETS being emailed to students. Kris stated she was pleased that there was a 92% participation and stated once the results are reviewed and deemed okay, email will continue to be the format which will be used in the future as it is more convenient for students.   
Kris reported the QUINN training held here on Campus was well received and most feel it will be a benefit to the College.

Part-Time Association
Jana had nothing new to report.

Vice President for Information Technology
David referred to the Z x 23 initiative that Will mentioned earlier and stated there is a new platform called Candela which will allow classes to be shared across the VCCS. David stated the VCCS has a one year ½ match grant that will fund, support, and train faculty and staff during the first year of this initiative but the cost for the next year is unknown at this time.
David stated William is in the process of replacing the College’s wireless system.
John C. stated he felt this year’s graduation went well and the alumni speaker gave an excellent speech.
John C. reported the Chancellor’s Town Hall meeting with the area business leaders (over 100) was a success.
John C. stated he and Scott Brabrand hosted a Workforce Symposium Planning meeting earlier today with an invitation to all Region 2000 superintendents and another meeting is planned for August 13 here at CVCC. He stated hopes are to unveil a new tool that the Workforce Investment Board has created that identifies all CTE courses and programs that are taught in area high schools and at CVCC. He stated it will also show when and where the courses are taught. John C. stated also at this meeting there will be breakout groups that focus around the most important industry clusters in Region 2000 such as health care, manufacturing, construction, etc. He stated employers will be invited to go into a breakout group with at least one faculty member from each school division in Region 2000 to engage in a discussion as to what is needed and is not being provided.
John C. reported a new guaranteed admission/dual enrollment agreement was signed with Randolph College on June 12. He stated this matches the agreement with Lynchburg College.
John C. reported the Vice President for Academic and Student Services search continues but hopes to have it completed in the next couple of weeks.

Vice President of Workforce Solutions & Community Education’s Report
Ruth was absent.

Chief of Police/Director of Campus Security
Russell was absent. 

Vice President of Institutional Advancement
Mike was absent.
The meeting adjourned at 2:24 p.m. The next President’s Staff meeting will be held on July 27, 2015.
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