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Minutes of the

President’s Cabinet Meeting

July 27, 2015

Minutes Approval:
Minutes of the June 15, 2015, meeting were approved.
John Capps
John Poole
Kris Ogden
Russell Dove
Will Sandidge
Ruth Hendrick
Mike Bradford
Ed McGee
Jana Fedele
David Lightfoot
Dianne Sykes
Peter Dorman
Names highlighted in yellow were absent.
Enrollment Report:
Data As Of Sunday (7/26/2015)
CGC Consent Agenda Items:

Contractor/Vendor Access Identification Procedure (Russell Dove)
Chief Dove on behalf of the Safety and Security Committee presented a procedure for CVCC staff to coordinate and regulate the management of contractors/vendors who provide repairs/services or work on CVCC properties. Chief Dove recommended changing the worker’s time frame from three to five days of being on Campus before requiring a security check from the Police Department.
The President’s Cabinet unanimously approved Contractor/Vendor Access Identification Procedure with the recommended change from three to five days.
Agenda Items:
Divisional Reports:
Vice President for Academic and Student Services
Muriel reported today’s enrollment comparison for fall is down. She stated she and Michael Farris have been discussing proactive strategies to boost enrollment. Muriel stated students that have not paid tuition will be “backed out” beginning tonight which usually decreases enrollment. She stated the students that are backed out will be contacted by post card, email, etc, in hopes of getting them re-enrolled.
Muriel reported CVCC has submitted materials to SCHEV for approval for the General Studies AA&S degree. She stated Dan Lewis, VCCS Director of Educational Programs, will first review the document and will make recommendations if necessary. Muriel stated an advantage of getting SCHEV’s approval is that transferability of this degree will be an easier process. 
Muriel reported Sue Cochrane is in the process of creating a dual enrollment brochure for the high schools to showcase all of CVCC’s opportunities. 
Muriel stated the Virginia Placement Testing Center is now located in the library. She stated a process manual is being created for those working in the testing center. Muriel thanked Hunter Overstreet, Kimberly French, and Evan Abatecola for their support on this project.
Muriel reported another new initiative of the Counseling Department is the new enrollment support center. She stated ambassadors/staff will help students enroll in classes (after meeting with counselor) and complete financial aid applications.
Muriel discussed “Who’s Next” advanced student tracking software. She stated one of the counselors attended a conference and was introduced to this software. Muriel stated she has asked for more information as to value added versus cost analysis and to see if other community colleges are using this. (David asked to add one of his staff for future meetings.)
The President’s Cabinet discussed various ways to increase enrollment and to remove obstacles that are in the way. 
Classified Staff Association
Ed had nothing new to report.
Vice President of Workforce Solutions & Community Education’s Report
Ruth reported even though CVCC no longer has a career center, please refer any employer to her that would like to hold a career fair during the next couple of months.
Ruth stated apprenticeship is now being managed by employers who are handling the interfacing with academic divisions.
Ruth reported the Workforce Center (now operated by Goodwill) is now contracting with CVCC to provide about 12-15 customized Rapid Train programs (formerly Fast-Track).  
Ruth reported on Workforce’s 2016 Strategic Plan and stated it is mostly completed. She stated in reviewing the goals for 2015, the goal for contact hours was 32,000 but was exceeded by over 10,000. (most of Workforce funding is based on contact hours)
Ruth discussed another goal which was to increase revenues generated by Workforce. She stated this was also exceeded—goal was 375,000 and actual was $446,000 (minus expenses).
Chief of Police/Director of Campus Security
Russell stated the College is working to achieve compliance with the new sexual assault and threat assessment legislation that was recently passed. He reported he and Nancy Mitchell have met with the Commonwealth Attorney and will meet again on August 13 to get clarification on how the notification process is to go.
Russell reported on September 25, plans are to have a Public Safety Day (with demonstrations and information) here on Campus. He stated this will be held in collaboration with the Criminal Justice Club and SGA.
Dean of Institutional Effectiveness
Kris stated her office is busy with summarizing and completing reports for the educational program assessments. She stated the process is to complete 2014-2015 year in order to maintain evidence for compliance.      
Kris stated she and Kevin are in the process of creating a template for Complete 2021. She stated departmental goals can be mapped within the strategies that have been identified for Complete 2021. Kris stated this year, any collaborative work on achieving the goals will be identified.
John C. stated the plan that the College created for Complete 2021 is the model for what the VCCS has just released. He thanked Kris for her hard work on this.
Vice President of Institutional Advancement
Mike distributed a graph showing the growth of CVCC’s scholarships and categorized by foundation, tobacco, and Centra/AHA for the past three years. He stated the graph shows that not all of the scholarships available were awarded last year, but this year, the awarded amount is already at $610,000.
Mike reported on fund raising and stated it has started off strong and has already exceeded last year’s.
Mike discussed the two Department of Education (DOE) grants—Title III and Trio—that CVCC for the first time had applied. He stated the College was not successful in receiving the Trio grant. Mike stated 962 grants were approved with 92% having received this grant in the past. He suggested to send two or three people to talk to someone on the evaluation team from the DOE to learn where CVCC’s grant project lost points and what to do in the future to win. Mike stated the Title III grants will not be awarded for several months. 
Vice President for Information Technology
David reported the Equipment Trust Fund is being used to purchase 202 PCs for student use and desk/laptops for faculty/staff. He also stated a request was made to purchase a specimen freezer for SME from ETF monies and that should be here before the fall semester begins.  
David discussed upgrading to the newest operating system, Windows 10, for staff and faculty. He stated he will discuss with faculty to see if they would like to pilot it in the spring with rollout in summer.
David also discussed plans of converting the classrooms from analog to digital.
Part-Time Association
Jana stated while the Part-Time Association had not met during the summer, she had sent out a presentation requests to the members for upcoming meetings.
Vice President for Finance and Administration’s Report
John P. reported the new budget is almost complete but for now, everyone can go on the assumption that the budget will remain the same as last year. 
John P. discussed the shared procurement with Virginia Western Community College and stated he has renewed the shared services agreement for the upcoming year.  
John P. reported the painting will begin shortly at the Bedford Center.  
John C. reported the presidents approved the new performance based funding model beginning in 2016-2017 at the last ACOP meeting. John C. stated he is encouraged by this new funding model, as CVCC ranked #5 in a preliminary model. He stated 12% of the general funds will be based on the extent of how well the students succeed according to a series of pre-defined metrics for the first year and by the year 2020, the performance-based funding percentage will increase to 20%.
Dr. Capps reported last Monday, July 20, he traveled to Washington, D.C. to meet with Secretary of Labor, Tom Perez, for a meeting to discuss the promise to make community college free and how Virginia could embrace this promise.
Faculty Association
Peter was absent.
The meeting adjourned at 2:50 p.m. The next President’s Staff meeting will be held on October 5, 2015.
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