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2016-07-18

Minutes of the

President’s Cabinet Meeting

July 18, 2016

 
Minutes Approval:
 
Minutes of the May 23, 2016, meeting were approved.
 
Attendees:
 
John Capps
Mike Bradford
Kris Ogden
Cheryl Cunningham
Dianne Sykes
Muriel Mickles
David Lightfoot
Russell Dove
Francie Dye
 
Lewis Bryant
Ruth Hendrick
Will Sandidge
Sarah Jarrett
 
  
Names highlighted in yellow were absent.
 
Enrollment Report:
Data As Of Monday (7/18/2016)
Summer
2015
2016
Percent
FTE
514.73
489.60
-4.88%
Headcount
1,703
1,558
-8.51%
Fall
2015
2016
Percent
FTE
1,848.53
1,819.80
-1.55%
Headcount
2,814
2,595
-7.78%
 
 
CGC Consent Agenda Items:
None at this time.
 
Agenda Items:
 
"BUILDING A BETTER CVCC" ACTION PLAN (SANDIDGE/OGDEN)
In Will’s absence, Kris distributed and discussed the action plan for “Building a Better CVCC.” She stated the plan condenses the reports presented by the committees/ad hoc committees to be used in the College’s planning for improvements. Kris stated the plan lists the items, recommending committee(s), and the responsible department/individual who can provide feedback on what action is being taken to improve the items listed. She stated these improvements will be carried over into the departmental planning. She stated Will is seeking approval for this plan as written.

The President’s Staff unanimously approved the “Building a Better CVCC” Action Plan as written.
Kris stated the entire committee reports can be found on Communication Central at the following link: http://communication.cvcc.vccs.edu/BetterCVCC/Pages/home.aspx
John reported this plan will be presented during Convocation. He stated last year, CVCC was named as a “Great Colleges to Work For” by The Chronicle of Higher Education, but that CVCC did not make the list for this year.

CVCC’s Revised EOP (Emergency Operations Plan) (DOVE)
The President’s Cabinet had previously reviewed the revised EOP. Russell stated significant updates (mostly in the annexes) had been made and wanted the President’s Cabinet approval. He stated these updates included Campus-wide evacuation, evacuation of persons with disabilities, and train derailment/vehicle accident with HazMat release (table-top exercise).

The President’s Staff unanimously approved the revised EOP (Emergency Operations Plan) with several grammatical corrections that were recommended.   
Russell reported in spring 2017, the College will conduct a hybrid/functional full-scale exercise centered around an active shooter. He stated it is still in the planning process.

New Web/Email Address for CVCC (BRADFORD)
Mike distributed information from the Website Redesign Committee requesting to change the College’s website address to centralvirginia.edu from cvcc.vccs.edu. Mike explained the old address can still be used as it is a subset of the VCCS’s address which would make the transition to the new email address less disruptive. He also explained that gocvcc.edu can be used six months after the new address is reserved.

The President’s Staff unanimously approved centralvirginia.edu to be the new web and email address.

Divisional Reports:

Vice President for Finance and Administration’s Report
Lewis reported the new air conditioning system has been installed for the Amherst/Appomattox buildings just in time for the summer heat.
Lewis also reported that Environmental Protection Agency (EPA) training is scheduled for tomorrow involving the Campus’ water discharge.
Lewis stated accounting is busy closing out the fiscal year.
Lewis reported he is waiting on information concerning the budget process. John stated he had emailed everyone about the General Assembly removing from the budget the 3% salary increase for state employees.

Vice President of Institutional Advancement
Mike reported the Web Redesign Committee has been working on the home page, tabs, links on the side bars for CVCC’s new website. He also reported a content management system is in place, and soon the content owners will begin the process of building new content.
Mike reported on marketing strategies and stated it included TV and radio commercials, digital advertising of pre-roll video, four static and one electronic billboard, advertisements on buses as well as a direct mail to every household (18-30 year olds) within the service region.
Mike discussed CVCC’s 50th Anniversary and stated celebrations begin on August 26 with a Welcome Back student picnic and continues with a Homecoming celebration on November 5. He stated a spring luncheon/dinner is being planned but no date has been selected.
Mike reported on scholarships and stated $545,000 has been awarded and two-thirds of the TIC money has been awarded.
John stated he is pleased to say that Dr. Belle Wheelen will be the guest speaker for the College’s 2016 graduation.

Dean of Institutional Effectiveness
Kris distributed and discussed the 2016 Graduate Survey which showed a summary comparison between 2015 and 2016. She stated this will become part of the educational program assessments.

Faculty Association
Cheryl reported the Faculty Association has not met this summer.

Chief of Police/Director of Campus Security  
Russell reported Security is informing students about safety, active shooters, and events taken place around the world in the SDV classes this summer. 
Russell reported he continues to meet with Lynchburg officials to begin the planning process for the College’s full-scale emergency exercise which is planned for March 2017.
Russell also discussed several problems with Pokémon GO players coming on Campus late at night.

Classified Staff Association
Francie reported a new slate of officers had been elected: Kevin Riley, vice president: Stephanie Keener, recorder; and Connie Sublett remaining as the treasurer. She stated a survey asking for ideas that would encourage participation was conducted with about 50% response rate. Francie stated the mission for this year is ‘engagement’ and she thinks the survey ideas will help with this.
Francie stated the Association will be using Periscope-Live streaming for those that cannot physically attend the meeting.

Part-Time Association
Sarah stated the Part-Time Association met on June 16 with a potluck lunch to brainstorm agenda items for the upcoming year. She stated approximately 20 people attended. She stated several fundraising ideas were discussed which included a warm-wear service project with some of the groups that this will benefit coming in to talk. She also stated any part-timer who serves on one of the governance committee will report to the Association about what their committee is doing.
Sarah stated she is investigating ways to welcome new hires and inform them about the Association. 

Vice President of Workforce Solutions & Community Education
Ruth reported Summer Academies were going great this year with 263 attending which is more than double from last year. She stated 29 students received scholarships provided by the Local Board.
Ruth stated most of Workforce’s effort is geared towards the credential grant change which was effective July 1. She stated this grant helps offset the tuition for non-credit credentials. She reported there are three areas of funding available: Financial Aid for Noncredit Training leading to Industry Credentials (FANTIC), Workforce Credential grant, and the On-Ramp grant. Ruth stated CVCC has been approved for 13 WCG programs with 9 programs operating this fall. She stated at this time Workforce is waiting for guidance from the VCCS.
Ruth reported she is in the process of hiring for two part-time positions- On Ramp coordinator and WCG coach/specialists to get students in and through these new programs.
Ruth stated the VCCS is providing grant funding for developing these new programs/staffing and she is in the process of writing a $500,000 grant for this purpose.

Vice President for Academic and Student Services
Muriel reported Dr. Jeff Laub will return to teaching this August with Dr. Cindy Wallin acting as the interim dean.
Muriel reported on the Start Smart–Finish Strong initiative and stated that everyone will be hearing that over and over again for this year. 
Muriel also reported the College received another grant, Achieving the Dream Open Educational Resources (OER), in consortium with five community colleges. She stated the consortium will receive $400,000 to continue the project.
Muriel stated a new career studies certificate, Cyber Security, will be presented this Wednesday to CVCC’s Local Advisory Board for approval.
Muriel reported a bridge program for the Beacon of Hope students has been developed to keep the students connected throughout the summer prior to beginning classes in the fall.
Muriel stated a meeting is scheduled with the high school superintendents tomorrow to discuss the new Pell Grant for the Early College/STEM students. She stated a meeting at a later date will also be held for the students and their parents.

Vice President for Information Technology
David was absent.

Director of Strategic Initiatives
Will was absent.

President
John stated Liberty University has expressed interest for a dual enrollment agreement with CVCC.
John reported the Chancellor will be here at CVCC on September 7 from 10 a.m. until 12 p.m. on his Listening Tour. He stated the College will highlight its Writing Center during this visit.  
John discussed fall enrollment and stated it is encouraging at this time compared to some of the other community colleges.  
John discussed his email which stated $100,000 had been earmarked for salary inequities. He stated he was happy to say that amount has been increased to $178,000 which will allow 38 employees to have their salaries adjusted. He stated this plan has been submitted to the VCCS for approval.
John thanked Lewis for all of his work on the College’s budget.  
The meeting adjourned at 2:43 p.m. The next President’s Staff meeting will be held on August 1, 2016.
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