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Minutes of the

President’s Cabinet Meeting

November 7, 2016

Minutes Approval:
Minutes of the October 24, 2016, meeting were approved.
John Capps
Mike Bradford
Kris Ogden
Randall Franklin
Sarah Jarrett
Muriel Mickles
David Lightfoot
Russell Dove
Tom Sparhawk
Dianne Sykes
Lewis Bryant
Ruth Hendrick
Will Sandidge
Francie Dye           
Name(s) highlighted in yellow were absent.
Enrollment Report:
Data As Of Monday (11/7/2016)
CGC Consent Agenda Items:
1.      Revision to the Outstanding Faculty Award
A revision to the procedures for selecting the Outstanding Faculty Award was approved at the CGC meeting of October 25, 2016.  The proposal included the addition of a form to faculty’s Annual Performance and Professional Development Objectives (APPDO) that require faculty to opt-in or out of having their APPDO information supplied upon request when nominated for the Outstanding Faculty Award. This will allow the process to remain anonymous until the awards are announced.  The form was developed and approved with consultation from Academic Deans.
2.      Policy Proposal from the Curriculum and Instruction Policy Committee
A policy statement and process that combines College, VCCS, SCHEV, and SACSCOC policies, standards and requirements to guide the development and modification of curricula and courses at CVCC was approved at the CGC meeting of October 25, 2016. The policy was created and reviewed within the Curriculum and Instruction Policy Committee and recommended for approval by the College Governance Committee.
On a motion by Ruth and duly seconded by David, to accept both the Revision to the Outstanding Faculty Award and the Policy Proposal from the Curriculum and Instruction Policy Committee as written was made.
The motion carried unanimously.
Agenda Items:
Presentation of FY 2017 Budget (BRYANT)
Lewis distributed and discussed the proposed budget for FY 2017.
Divisional Reports:
Vice President for Academic and Student Services
Muriel reported on a new initiative for an Early College program (funded by a grant received by Bedford County to pilot this program to begin in fall 2017) to be housed at the Jefferson Forest High School which will strongly focus on STEM subjects. She stated the Bedford Center will continue to house an Early College program as well.
Vice President of Institutional Advancement
Mike reported his office has been busy with Foundation Board committees’ meetings with the actual board meeting being held this Wednesday.
Mike also reported the 50th Anniversary Festival that was held on Saturday was a huge success with about 750 attendees. He stated the food vendors were pleased with their sales. Mike stated several more events are being planned to celebrate the College’s 50th Anniversary.
Mike reported Ken Bunch is working with Michael Farris on the spring marketing for CVCC which includes six poster billboards, one digital billboard, and TV and radio commercials.
Director of Human Resources
Randall reported, hopefully, the final revision of the increase in certain faculty salaries will be approved within the next week.
Randall reported he had met with several to discuss a change in the Fair Labor Standards Act concerning exempt and non-exempt employees. He stated this change will effect 11 people at CVCC.
Randall stated at the last meeting, Tom had suggested revisions on making CVCC a friendlier environment for children (even in classrooms). He stated after speaking with the VCCS, there were no legal problems with the revision. John stated there has to be a kick-out clause for those faculty who may not want children in their classrooms. (ex. labs) Randall stated the policy now states that no children are allowed on Campus, and the revision would soften this a little. 
Dean of Institutional Effectiveness
Kris stated last week a meeting was held with departmental coordinators to close the 2015-2016 annual departmental planning assessment reports and to make sure all the goals are in place by January 3, 2017, for this year. She stated the faculty and the divisional deans have been hard at work on creating the structured programs and the new template. Kris stated there is much enthusiasm and innovation in how these programs are coming together, how they will be displayed, stackable when possible, on the new website.  
Chief of Police/Director of Campus Security  
Russell reported 97% of the new door numbering installation is complete. He stated once this is completed, maps will be created displaying the room door numbers and placed on the website.
Russell reported while the CVCC has an adequate indoor emergency alert system, but the College is still lacking in outdoor alert system capabilities. He stated he is looking into purchasing two electronic signs and additional code blue speakers for the outside of the buildings (cost of $35,000) to alert anyone coming on Campus of an emergency. He stated a meeting will be held with a vendor on Wednesday.
Lewis stated some of the language in the contract for the new radios is still causing a delay but another conference call is expected this week.
Classified Staff Association
Francie reported the Classified Staff Association has had three meetings under the new structure and stated assessments show a lot of positive feedback. She stated several projects include having a float in the Christmas parade, partnering with the Salvation Army for their Christmas Stocking project, and plans are for a spring fundraiser to aid the Foundation’s student emergency funds.
Vice President for Information Technology
David reported work continues on the web redesign and stated it is going well with a projected “go live” date of February 2017.
David reported IT is working with Lumos Networks to enhance broadband services at the Bedford Center. He stated hopes are to do the same for the Amherst and Appomattox Centers as well.
Vice President of Workforce Solutions & Community Education
Ruth stated as a result of receiving a Workforce Capacity Building Grant, enrollment has opened for spring semester. She stated the money is encumbered with SCHEV the moment a student enrolls. Ruth stated last report shows one-half of total amount of the grant has been expended.
Vice President for Finance and Administration’s Report
Lewis reported bids should be received for installing the cooling systems (both the chillers and heat pumps will be replaced) in the Campbell and Bedford Buildings. He stated installation times and dates will depend on the contractor that receives the bid.
Lewis stated he is going out for bids for the food service here on Campus as the current contract ends May 2017. Lewis stated the state requires the Department of the Blind (DVBI) to first be given an opportunity to bid on the vending. Lewis stated Follett offers a food service called “Grab and Go” which features Starbucks coffee. John stated it would be nice to have a recognized food service here on Campus.
Director of Strategic Initiatives
Will was absent.
Faculty Association
Tom was absent.
Part-Time Association
Sarah was absent.
John discussed enrollment and stated it is not looking good for this fall. He stated the College continues to lose FTEs, and in this budgetary climate, FTEs are vital for preservation. John stated CVCC is down 107 FTEs which is a significant loss in tuition. He stated with the threat of a 7.5% budget decrease for next year, these numbers are becoming more important.
During the meeting of August 29, “how to improve students” experiences at CVCC” was the main topic of discussion. John asked to revisit the items listed during that meeting, and be prepared to discuss at the next Cabinet meeting the status on those strategies/initiatives of how CVCC is engaged in registration for the spring semester.
John stated on a positive note, he thought the festival on Saturday was an outstanding event and thanked all that help make that possible.
The meeting adjourned at 2:31 p.m. The next President’s Staff meeting will be held on December 12, 2016.
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