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2017-02-06

 Minutes of the

President’s Cabinet Meeting

February 6, 2017

 
Minutes Approval:
 
Minutes of the January 17, 2017, meeting were approved.
 
Attendees:
John Capps
Mike Bradford
Kris Ogden
Francie Dye
Sarah Jarrett
Muriel Mickles
David Lightfoot
Russell Dove
Cheryl Cunningham
Dianne Sykes
Lewis Bryant
Ruth Hendrick
Randall Franklin
Will Sandidge       
 
 
 
 
 
 
Name(s) highlighted in yellow were absent.
Enrollment Report:
Data As Of Tuesday (2/7/2017)
Spring
2016
2017
Percent
FTE
2,170.53
2,097.33
-3.37%
Headcount
4,016
3,715
-7.50%
 
 
CGC Consent Agenda Items:
 
Official CVCC Blue Color Change for the Style Guide
 
A request was made to change the Pantone Reflex Blue in the College’s logo to Pantone 293C which does not have as much purple in it. A request was also made to update the CVCC letterhead to include the new web address and to remove the off-site center addresses in the footer and replace with “Proudly serving the city of Lynchburg and the counties of Amherst, Appomattox, Bedford, and Campbell.”
 
Professional Development Plan
 
Muriel stated a team was appointed to create a more inclusive Professional Development plan that offered opportunities for all CVCC (part-time, adjuncts, as well as full-time) personnel. Muriel stated this plan is designed to benefit many employees such as workshops/conferences being held here on Campus as opposed to one person attending a workshop. She stated faculty and staff were able to review this document and make suggestions and comments prior to its approval. Muriel stated those suggestions/comments were added to the document before it became an agenda item for the CGC’s approval.
A motion was made by Cheryl and duly seconded by Muriel to approve the blue color change to Pantone 293C, add the new information to the footer on CVCC’s stationary, and to approve the Professional Development Plan as presented.
The motion carried unanimously.  

Agenda Items:
CVCC Reunification Plan (DOVE)
Russell recommended the change “As requested or required CVCC will make every effort to provide staffing to conduct counseling and medical “needs assessments” during the reunification process.” in CVCC’s reunification plan which has been added as an addendum to the Emergency Operations Plan (EOP).

A motion was made by Muriel and duly seconded by Cheryl to approve the change that Russell had proposed.
The motion carried unanimously.
Minor Children on Campus (DOVE)
Russell stated he attended a conference recently where some concerns surfaced when minor children are allowed on college campuses. He stated the concerns include: no way of knowing how many children will be on campus on any given day, most day cares have the ability to screen visitors upon entering the facility but CVCC has many entry points and cannot perform screening, and the word “reasonable” that appears in the policy has many definitions. Muriel stated she has concerns of a liability issue if a child gets hurt on Campus.
John recommended convening a small working group consisting of Russell, Randall, Cheryl, Tom (Sparhawk), Muriel, and Francie to meet and provide a recommendation on this subject. He asked Muriel to lead the group.

Divisional Reports:

Vice President for Academic and Student Services
Muriel reported she is focusing on the second eight-weeks trying to increase enrollment by adding additional classes. She stated marketing strategies will gear toward the 25-45 year-old student.
Muriel stated a college-wide calendar will be created and critical individuals will be asked to work on this initiative.

Director of Human Resources
Randall reported on the new employee orientation initiative and stated a pilot will be held this Friday. He stated plans for the future include having the orientations once a month.

Director of Strategic Initiatives
Will reported he is working with Lewis, Cindy (Wallin) and Mike to create a more timely process for repairing equipment in the machine tool area.

Dean of Institutional Effectiveness
Kris reported Institutional Effectiveness’ focus is related to the content for the web redesign.
Kris reported the Community College Survey of Student Engagement (CCSSE) has identified the sample of class sections that will be conducting their survey. She stated she would notify faculty who need to block out some time in their class schedules for their students to participate.

Chief of Police/Director of Campus Security  
Russell stated he continues to work on the March 8 active shooter event that will take place here at CVCC. He stated an information session(s) is being planned.  

Classified Staff Association
Francie reported the Classified Staff Association contributed $50 to the CVCC Foundation Annual Campaign. She also reported a pizza fundraising event (for student emergency fund) is being planned for March 29. Cheryl stated the Classified Staff will be working with Mike Bradford to discover ways to make the student emergency fund more inclusive and not just for the credit students.   

Faculty Association
Cheryl reported the Faculty Association is scheduled to meet tomorrow. She stated one item on the agenda is to create a diversity statement similar to what the Chancellor had previously emailed to everyone.
Cheryl also reported a presentation on community organizations that faculty are involved in will be presented Thursday as part of the Brown Bag series.

Part-Time Association
Sarah reported at their last meeting, the Part-Time Association spent much of their time reviewing the new Professional Development plan.
Sarah also reported an attempt will be made to have their next meeting on BlackBoard Collaborate.

Vice President for Finance and Administration
Lewis reported the College has requested bids for a food vendor. He stated vendors have a month to submit a bid and once this is closed, a committee will be formed to review all bids.
Lewis stated the shared services training will take place here on February 17.
Lewis reported Kingsley Chukwu has been hired as the new foundation grant accountant.
Lewis stated the Virginia Auditor of Public Accounts will be on Campus soon to conduct an audit.

Vice President of Workforce Solutions
Ruth reported the Workforce staff will be off-campus Friday for their annual strategic planning retreat. She also reported Workforce is gearing up for summer academies with registration opening on March 1. Ruth stated this year will offer more academies than last year and will be held in various locations.
Ruth stated March 1 is also the opening of registration for the AREVA Summer Institute of Technology & Engineering (ASITE) internship.

Vice President of Information Technology
David was absent.

Vice President of Institutional Advancement
Mike was absent.

President
John reported he has been preoccupied with concerns about the budget. He stated he hopes to receive more information during this Chancellor’s conference call scheduled today at 2 p.m. John stated he had emailed Delegate Scott Garrett (a member of the House Appropriations Committee) and Senator Steve Newman (a member of the Senate Finance Committee) to express his concerns about the budget cuts.
The meeting adjourned at 1:54 p.m. The next President’s Staff meeting will be held on February 20, 2017.
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