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2017-05-01

Minutes of the

President’s Cabinet Meeting

May 1, 2017

 
Minutes Approval:
 
Minutes of the April 3, 2017, meeting were approved.
 
Attendees:
John Capps
Mike Bradford
Kris Ogden
Francie Dye
Sarah Jarrett
Muriel Mickles
David Lightfoot
Russell Dove
Cheryl Cunningham
Dianne Sykes
Lewis Bryant
Ruth Hendrick
Randall Franklin
Will Sandidge      
 
 
 
 
 
 
 
 
Name(s) highlighted in yellow were absent.
Enrollment Report:
Data As Of Today (5/1/2017)
Summer
2016
2017
Percent
FTE
453.27
334.87
-26.12%
Headcount
1,290
1,002
-22.33%
Fall
2016
2017
Percent
FTE
513.47
526.93
+2.62%
Headcount
747
780
+4.42%
 
 
CGC Consent Agenda Items:

Student Conduct Committee
A request was made to change the student component of the Student Conduct Committee from seven (the current number) to “a minimum of three and a maximum of seven.”

Governance Committee
A request was made to change the name from Disability Support Services to Student Accessibility Services (SAS).

Governance Model Statement- Roles and Responsibilities
The College Governance Council (CGC) is comprised of the chairs of all policy committees, the presidents of each constituency group, the President’s Cabinet and the College President. The primary responsibility of this group is to accept or reject completed policy proposals that have been brought to the CGC after having been discussed and approved by a policy committee or constituency group and all other groups who are affected by that policy proposal. Rejected proposals will be sent back to the initiating group. The CGC will discuss and create policy proposals only on those issues that affect more than a single constituency group or department or fall outside of the purview of any existing committee. Additionally, the CGC will oversee the operation and maintenance of the Governance Model.
Proposed Changes in Red
The College Governance Council (CGC) is comprised of the chairs of all policy committees, the presidents of each constituency group, the President’s Cabinet and the College President. The primary responsibility of this group is to accept, suggest revisions, or reject completed policy proposals that have been brought to the CGC after having been discussed and approved by a policy committee or constituency group and all other groups who are affected by that policy proposal. When revisions are suggested, the policy change may be submitted directly to the President’s Council when the revisions are approved by all groups affected by the proposal. Rejected proposals will be sent back to the initiating group. The CGC will discuss and create policy proposals only on those issues that affect more than a single constituency group or department or fall outside of the purview of any existing committee. Additionally, the CGC will oversee the operation and maintenance of the Governance Model.

Alternatives to Placement Testing for Adult Students Pilot Study
The Student Success Committee recommended that CVCC participate in this pilot study. The purpose to assess the efficacy of placement testing waivers for students who have been out of high school for more than five years. 

Two options that were selected are:
·       Informed Self-Placement requires student, advisor and faculty interaction
·       Career Studies Certificate programs do not require placement testing, unless the program includes a course with an English or math prerequisite.
The Student Success Committee has agreed that in both cases the student will need to provide a signed waiver.
(The President’s Cabinet will decide later if veterans should be added as a third option.)
 
A motion was made by Ruth with Cheryl duly seconding to accept the four CGC agenda items as written.
 
The motion carried unanimously.
 
Agenda Items:

Renaming of Harvard Street (BRADFORD)
Mike distributed the results of the survey regarding the potential name change of CVCC’s access road. He stated only 22% wanted to keep the name Harvard Street; therefore, a decision was made to rename the street. He reported the Committee decided to present four options to the President’s Cabinet: CVCC Boulevard, Community College Drive, CVCC Campus Drive, and CVCC (blank), Avenue, etc. 
The President’s Cabinet decided to discuss this further at the next Cabinet meeting but decided not to use CVCC Boulevard.   

Divisional Reports:

Vice President for Academic and Student Services
Muriel stated graduation will be held on May 11 at the Vines Center.
Muriel stated fall and summer semesters’ enrollment numbers are looking good.

Vice President of Institutional Advancement
Mike discussed the 50th Anniversary Magazine and stated there was a requirement for the printer to have them ready for the April Local Board meeting. He stated the proof that was sent was perfect but, unfortunately, the 5,000 that arrived did not match the proof. Mike stated the magazines will be reprinted and should arrive at CVCC on May 5. Several ideas of how to distribute the magazines were discussed. The Cabinet decided to give the graduating students one during the graduation rehearsal.

Dean of Institutional Effectiveness
Kris stated all CCSSE surveys have been completed. She stated this national survey would be used for assessment with the results available by the fall semester. Kris stated Kevin is busy with graduate surveys. She stated associate degree graduates are also surveyed with general education assessments. Kris stated this year a general education assessment (scientific reasoning) was administered based on the SCHEV VCCS cycle.
Kris stated the budget requests prioritization process has begun.

Part-Time Association
Sarah stated elections was held at their last meeting. Sarah stated she will continue as chair, Jennifer Onuffer will serve as vice chair, Mike Danos will continue as treasurer. (The recorder’s position is vacant for now.)
Sarah reported the Part-Time Association held a pizza fundraiser on April 19 with $175 being raised which will go towards the educational foundation for student emergencies. She stated $100 was also raised which will be used for future programming for part-time staff.
Sarah stated, to keep the momentum ongoing, a survey will be conducted this summer and a social event will be planned.

Classified Staff Association
Francie stated elections were held and Connie Deacon was elected secretary and Mary Canfield was elected treasurer. Francie stated she will continue as chair and Kevin Riley will continue as vice chair.
Francie thanked John for speaking at the last meeting of this semester. She stated a survey will be conducted in June to help plan for the fall semester.
Francie stated two networking events are planned with the Riverviews Artspace in June.

Chief of Police/Director of Campus Security  
Russell distributed a picture of “Don’t Text & Drive” sign which will be placed in the CVCC parking lots. He stated this is a safety campaign sponsored by the CVCC Police. Russell stated 23% of all accidents are attributed to texting and driving. He stated a simulator was here at the picnic on Friday for students and staff to see how well they could text and drive. Russell stated this will also be a topic at the upcoming SDV classes. 
Russell stated CVCC’s police would be supporting LU at their graduation on May 13 as their speaker is President Trump. He requested that everyone stay away from Campus on that morning.

Faculty Association
Cheryl reported the Faculty Association met for the last time this semester. She stated Tom Sparhawk will be the chair for the upcoming year, Matt Latimer will be the vice chair, and Xavier Retnam will be the secretary. (The treasurer’s position is vacant at this time.)
Cheryl stated the faculty are glad that one day has been added in to the first five-week classes. 
John complimented Cheryl on her leadership as chair of this association, as the head of the radiography program, and at the College in general.  (Cheryl will be leaving CVCC on May 5 for employment elsewhere.)

Director of Human Resources
Randall reported open enrollment for health benefits begins today and continues through May 15.
Randall also reported the College will be closed on July 3 as a holiday.
Randall stated the summer schedule begins on Friday, May 12.

Vice President of Information Technology
David stated he was pleased to announce that for the fourth consecutive year CVCC was ranked as one of the top ten mid-sized community colleges in the nation by the Center for Digital Education.  He reported this year CVCC moved from being tied at the #9 spot to being tied for #7 spot which illustrates CVCC’s commitment to leveraging technology to enhance teaching and learning.
David stated the contract for EMSI (will put data on CVCC’s website for employment and salary based on zip codes) has been signed.
David stated last Friday, he attended VIP-PASS training. He stated TutorTrac will probably be replaced which will affect the Mall and the Writing Center. He stated VIP-PASS should go-live in the summer or fall of 2018. John stated the SAILS’ contract, which expires this fall, will not be renewed; therefore, a time-gap exists until VIP-PASS begins. 

Vice President for Finance and Administration
Lewis reported a traffic study was conducted for two weeks, and it was determined the traffic light leading on to Wards Road from Harvard did not stay green long enough on the Harvard side. He stated the time has been extended to allow for more cars to keep straight or turning left.   
Lewis stated the sidewalks in front of the Appomattox Building are being repaired, and the road in front of the Campus will be repaved beginning May 15.

Vice President of Workforce Solutions
Ruth reported good attendance at their annual Business and Adjunct Appreciation Breakfast which was held on April 27. She stated Delegate Kathy Byron was the guest speaker.
Ruth stated she will be leaving CVCC on May 11.

Director of Strategic Initiatives
Will was absent.

President
John reported on CVCC’s first Donor Appreciation Reception held at Poplar Forest and stated it was a huge success.
John stated the New Horizons’ sessions were particularly good this year with a good number of CVCC folks attending.
John reported he had been busy with a number of events: ACOP, Leadership in Philanthropy Luncheon (BWXT as CVCC’s honoree), Phi Theta Kappa luncheon which initiated two of CVCC’s students, COP meeting. He also stated the Student Appreciation Picnic was another great event.
The meeting adjourned at 2:20 p.m. The next President’s Staff meeting is scheduled for May 15, 2017.
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