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Minutes of the

President’s Cabinet Meeting

August 21, 2017

Minutes Approval:
Minutes of the June 26, 2017, meeting were approved.
John Capps
Mike Bradford
Russell Dove
Tom Sparhawk
Dianne Sykes
Muriel Mickles
David Lightfoot
Randall Franklin
Francie Dye
Lewis Bryant
Kris Ogden
Will Sandidge
 Sarah Jarrett
Name(s) highlighted in yellow were absent.
Enrollment Report:
Data As Of Today (8/21/2017)
CGC Consent Agenda Items:
Agenda Items:

CVCC Event Calendar Draft Policy (MICKLES)
Muriel distributed and discussed the proposed CVCC Event Calendar Policy. She stated an event calendar would reduce scheduling several activities on the same date and provide information of events for the college community. Muriel stated events scheduled through SchoolDude will be reviewed by the Student Activities Coordinator and added to the events calendar. If the event was not scheduled in SchoolDude, the information would be emailed to the following address:  
Several concerns were discussed as how to ensure all events would be captured, need a procedures document, perhaps the College needed only one way to schedule rooms for events, and would it be possible to add another field in SchoolDude for events that needed to be added to the event calendar.

Mike made a motion with David seconding to approve the policy as written noting several concerns that Muriel will investigate. 
The President’s Cabinet approved unanimously the policy as written.
360º Administrative Faculty Evaluation (SANDIDGE)
Will distributed and discussed the questionnaire survey for the 360º Administrative Faculty Evaluation. Will stated this is an initiative from the VCCS requiring all colleges to participate. He stated this gives employees an opportunity to evaluate their supervisors and administrators to evaluate each other. Will stated questionnaires from several colleges were reviewed, and the best portions of each were used to create CVCC’s. He stated the questionnaire was then emailed to everyone at the College for review and comments.
Will distributed a list of CVCC’s administrative/professional faculty and after reviewing the list, the President’s Cabinet requested Randall Franklin and Chief Dove be added as their positions effect everyone here at the College. (Everyone will also evaluate the vice presidents and the Dean of Institutional Effectiveness for the same reason.)
Will stated this survey will be conducted every three years but reiterated it does not replace the yearly evaluations. Randall stated the 360º evaluation is not designed to be punitive but to provide feedback.
Will requested the survey questionnaire be approved today noting “who evaluates who” be reviewed in more depth and brought back to the President’s Cabinet for approval.  

Tom made a motion to approve the survey questionnaire with Muriel seconding.
The President’s Cabinet unanimously approved the survey questionnaire as written.
Draft 2017-2018 Budget (BRYANT)
Lewis distributed and discussed a draft of the 2017-2018 budget. He stated the budget was created with a 4% projected decrease in enrollment but as of now, enrollment is only -0.26%. Lewis also stated the revenue amount does not include carry over funds (used to prepay leases). He stated CVCC fared well on the new performance-based funding which helped to increase the revenue.
David made a motion to accept the budget as presented with Will seconding.

The President’s Cabinet unanimously approved the proposed budget.
Divisional Reports:
Vice President for Academic and Student Services
Muriel thanked everyone for helping guide students to their classrooms on the first day of classes and answering any questions that they had.
Faculty Association
Tom Sparhawk reported some of the faculty mentioned that the Counseling Department did not open its doors this morning until 8 a.m. He stated there was no one available to help the students who had an 8 a.m. class. Tom also mentioned that a Chomps’ sign indicated they would open at 7:30 a.m. but did not open until 8 a.m. Muriel stated this had already been brought to her attention. 

Dean of Institutional Effectiveness
Kris reported on an initiative to call students that took classes in Fall 2016 but did not return Fall 2017. She stated over 300 students were called resulting in 15 additional FTEs involving 23 students. Kris reported the express enrollment held on Saturday resulted in 38 additional FTEs of non-dual enrolled students.

Director of Human Resources
Randall reported a New Employee Orientation is scheduled for September 8.
The meeting adjourned at 2:10 p.m. The next President’s Staff meeting is scheduled for September 18, 2017.
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