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2017-10-02

Minutes of the

President’s Cabinet Meeting

October 2, 2017

 
Minutes Approval:
 
Minutes of the September 18, 2017, meeting were approved.
 
Attendees:
John Capps
David Lightfoot
Randall Franklin
Sarah Jarrett
 
Lewis Bryant
Kris Ogden
Will Sandidge
Dianne Sykes
Muriel Mickles
Mike Bradford
Russell Dove
Tom Sparhawk
Francie Dye
 
 
Name(s) highlighted in yellow were absent.
 
Enrollment Report:
 
Data As Of Yesterday (10/2/2017)
Fall
2016
2017
Percent
FTE
2,341.60
2,304.53
-1.58%
Headcount
4,058
4,104
+1.13%
 
CGC Consent Agenda Items:
None
 
Agenda Items:
360° Evaluation Schedule (SANDIDGE)
Will distributed the 360° Evaluation policy, a list of the evaluators for each person, and a list of persons to be evaluated in a three-year cycle. Will stated this is VCCS mandated, and in creating CVCC’s policy, he had reviewed several policies from other community colleges. He reported CVCC’s policy will contain more evaluators than the ones he reviewed.
Will thanked Kris, Randall, and Jim Lemons for their input on this project. He stated Kris will provide the survey, and Randall will email the link to the evaluators. Will stated Kris will receive the survey information from the evaluators and create a summary of the results.
Several changes were suggested:
·    Second paragraph of the policy instead of “the faculty member” (change to “individuals”) will not have access to the survey forms that were submitted.
·    Change names to position titles
·    Delete deans of HSS and SME from being evaluated as those positions at this time are interim, but add them in when positions are permanent.

Mike made a motion to approve the 360° Evaluation Policy and Schedule with the changes listed above and Tom duly seconding.
The President’s Cabinet approved unanimously.
 JLARC’s 21 Recommendations Review (CAPPS)
John had requested that the Cabinet review JLARC’s 21 recommendations on their recent audit of the community college system. John stated he agreed with most of the recommendations. Will stated CVCC is already working on some of the recommendations. John stated he agreed in the areas of dual enrollment and quality assurance but one item that he is concerned about is advising. He questioned as to how CVCC can develop a more active, effective advising plan. Tom stated 60-70% of the faculty he has talked with are in favor of faculty advising. John stated that subject rose to the top of each category (connection-entry-progression-completion) during the recent Strategic Planning session that Kris held. He stated the colleges (such as Danville and New River Community Colleges) that are performing well in retention have robust, intrusive advising programs. John stated the next question is how to develop a more effective advising program that will affect our students. Will stated he felt CVCC needs professional development to train advisors because one of the worse things is to give students erroneous information.  
John asked Tom how to get all faculty on board for advising. Tom stated in the beginning use faculty who volunteer to advise, and perhaps over time, others will see the value and want to advise as well. Will stated listing advising as a job requirement for future faculty hires would help. Sarah suggesting having clubs for students heading in the same career path would help.
John stated the faculty have to play a paramount role in their programs because there are not enough advisors to work with all of the College’s students or funds to hire additional advisors. However, John stated he would like to hire several part-time advisors in hopes of increasing enrollment/retention which would provide enough revenue to hire full-time advisors.

Proposed 2018 Full-Time Holiday/Pay Calendar (FRANKLIN)
Randall stated the Commonwealth of Virginia has given its employees 15.5 holidays for the upcoming 2018 year. He stated CVCC’s holiday schedule does not align with the academic calendar. Randall stated the holiday in question is January 2, 2018, but the academic calendar shows that as the faculty’s first day back for the spring semester. (These 8-hours of holiday can be moved to another date.) After much discussion, the Cabinet decided to review all the options carefully before making a decision that will be what’s best for the students.

Divisional Reports: 

Faculty Association
Tom distributed a copy of the first summary of committee meeting draft minutes created by Mary Canfield. He stated this brief synopsis would be emailed to “everyone” on Campus. The Cabinet agreed this was a good idea and applauded Mary’s efforts.

Classified Staff Association
Francie reported Alison Moore spoke at the Classified Staff meeting to discuss the new Professional Development policy. Francie stated as a result, several had turned in applications for professional development opportunities.

Vice President of Finance and Administration
Lewis stated the Visitor’s Parking Lot had a gas leak which has been corrected, and hopefully, this week the pavement that had to be removed will be repaired.

Dean of Institutional Effectiveness
Kris discussed the strategic plan and stated her office is gathering feedback from the brainstorming session that was recently held. She stated she felt everyone is ready to embrace some necessary changes and that has generated great conversations. Kris stated the Board members gave a lot of great feedback at the July meeting. She stated a survey was sent to those that could not attend and also to students.  
Kris stated there is a six-year strategic plan and this is the second biennium with the matrix tied to the performance-based model. She stated a lot of the same themes emerged that align with JLARC’s recommendations and the implementation of EAB Navigate in fall 2018. She stated this will be reviewed, and each department will talk about exactly what their goals will be. Kris stated all ideas will be incorporated into what the College does during the next two years. 
John stated he would like for each person to latch onto some area of the strategic plan and draft three personal goals they would like to accomplish during the biennium to move the College forward. He stated each department will also draft goals as well.
The meeting adjourned at 2:37 p.m. The next President’s Staff meeting is scheduled for October 30, 2017.
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