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Committee Name: President's Cabinet
John Capps, Muriel Mickles, Lewis Bryant, David Lightfoot, Chris Bryant, Kris Ogden, Will Sandidge, Randall Franklin, Jeff Sydenstricker, Cynthia Deutsch, Elizabeth Narehood,  Raylene Cope, Sarah Jarrett, Mary Zoccola
Raylene Cope
Divisional Reports:
VP for Student and Academic Affairs
Muriel Mickles reported that Student and Academic Affairs is working on the schedule for fall and hopes to have it completed before July 1st.  Another item on the fall schedule is to make sure our students understand the difference between asynchronous online classes and synchronous online classes.   We like the term, live online for the synchronous classes. 
Sarah Jarrett reported that she was on Piedmont’s website and they used the terms online flexible time, online scheduled time for asynchronous/synchronous.
Muriel reported that her staff has developed training for faculty in Canvas and will have a report by Wednesday. 
Dr. Capps approved Muriel’s request to waive tuition for the ITE 295 class for dual enrollment instructors.  ITE 295, Engaging Students in the Classroom with the Latest Technology.  The instructor is Corine Hoisington.
Dr. Capps asked Muriel about additional professional development training for all faculty teaching  online classes.  Muriel stated that she was working with Lewis to see if the CARES Act money could be dedicated to adjunct and faculty training, and if yes, how much.
Dr. Capps encouraged Muriel to complete the fall schedule prior to July 1st.  Dr. Capps stated that our enrollment for fall is down by 50% and we must work quickly to get this schedule to the public.  Dr. Capps shared that another college was branding themselves as the #1 choice for online classes.  This is the type of marketing CVCC needs to embrace too.
Director of Strategic Initiatives
Will Sandidge reported that the Communications committee met today.  We produced the plan for the 2nd 5-weeks of summer, and it is working well.  Today we began working on the reopening plan for the fall semester.
Will stated that Jason Ferguson created a graphic of all the areas of the college in three different stages, completely locked down, partially opened, fully opened.  Each area will review, update and provide their input to Jason.
Will reported that the committee discussed our fall message to the public.  Accurate communications are vital to our enrollment.  We created the verbiage and Chris Bryant and David Lightfoot are coordinating their efforts to release the message on the CVCC website with the proper links, as needed.  Each area is developing standard scripts, so everyone receives a consistent message.  We are changing signs on all doors to reflect more accurately where we are in this stage.
Will reported that Chris Bryant and Ed McGee will create a video for our website explaining why students should take classes online at CVCC.  Students will be in the video telling why they enjoyed taking online classes at CVCC.
Will Sandidge stated that nothing will be put out to the public unless Dr. Capps has had a chance to review and approve the message.
Will reported that the fall schedule will be by July 1st.
VP of Facilities and Finance
Lewis Bryant expects to have the MOU budgets to everyone by early next week.   This will give everyone an idea what to expect for next year. 
Director of the Title III Grant
Elizabeth Narehood reported that she is waiting for some guidance, this project is to support the college.  Please let me know if there are any needs.
Elizabeth stated that in April they added three new onboarding questions and we received 95 responses, with the age range from 15 to 74.
Do you have a computer?  96% responded, yes.   
Do you have reliable internet?  98% responded, yes.
Have you taken an online course before this semester?  75% responded, yes.
Dr. Capps reported that he had discussed the needs of developmental students for the fall semester with Will Sandidge.
Elizabeth stated that this is a good time for CVCC to continue being that unifying force in the community.
VP of Institutional Advancement
Chris Bryant reported that earlier today he was pleasantly surprised to find WSET on campus shooting a Culinary Arts class in progress.  Everyone was wearing masks.  Students were six feet apart.  It will be a great marketing piece.  On the 6 o’clock news tonight?
Christ Bryant reported that through the Perkins grant, Nathan Simpson’s crew is on campus today.  They are shooting 15 second spots to be used on YouTube and on our other social media platforms.  Nathan Simpson is an alumnus of CVCC.  The shoot today is of CVCC students in labs.  Nathan is a great resource for the college.
Chris stated that Jill will be here on Wednesday to capture several board members and alumni who will be sharing stories about their college experience at CVCC.  This will help push forward our Alumni campaign.
Chris reported that our 124 computers from Liberty University and the Tobacco Commission  should be here by the end of the week.
Chris Bryant reported that a direct mailing is going to 30,000 households instead if 60,000+ due to our funding. 
VP of Information Technology
Dr. Capps asked David about the chat function.  David stated that we do have the ability, we just need to configure it.  It takes a good amount of background management.  We need to know which staff will be responsible for manning the live chat and what the hours will be.  Muriel responded that she has many staff members that can man the live chat.
Dr. Capps encouraged David and Muriel to move quickly on creating the live chat function for our website. 
Director of Human Resources
Randal Franklin reported that within days of extending the Employee Recognition nominations deadline, the committee received many more nominations. 
Randal Franklin reported that the consensus among CVCC personnel for the Election Day holiday is to use it on Election Day, November 3, 2020. 
Dr. Capps reported that the Chancellor had recently stated that he expected the entire VCCS to take the new Election Day holiday on Election Day.
Dean of Institutional Effectiveness
Kris Ogden reported that she is very interested in Corine’s class.  We are exploring transitioning our assessment documents away from compliance assist to a more internal process. Corine Hoisington and David Lightfoot have been very encouraging toward this transition.  Kris reported that she is working with Will Sandidge and the Communication committee.
Campus Police/Security
Jeff  Sydenstricker reported that everything went well this week, business as usual.  Jeff stated that he is working with Lewis Bryant’s team to complete the various grants.  One grant is for FEMA.
Faculty Association
Cynthia Deutsch reported that the Taskforce is now making the shift into their new work,
the six-year strategic plan.  Our report deadline has been extended from August to October.
We will continue to have presentations from experts at our meetings.  Our next one is a three-hour retreat.
Cynthia asked if there would be an acknowledgement for those that are retiring.  Dr. Capps agreed that we should have something to commemorate our retirees.  Dr. Capps asked Randall to take the lead on a way to acknowledge those retiring this year.
Cynthia reported that some faculty were wondering if there is a way for our campus police to adjust their uniform and/or equipment to be more approachable.
Dr. Capps stated that there may be subtle ways in which we can soften the uniform, but I am not inclined to have our officers carry less equipment than they do now.  I view our police department as the protectors of our civil rights and know that they play an important role in the safety of the CVCC campus.
Jeff Sydenstricker stated that he prefers the softer uniform to the Class A uniforms. Jeff praised his staff for having a very student friendly style and that the softer uniform would add to their approachability.  Jeff reported that softer uniforms are less expensive.  Jeff stated that the equipment we carry is the bare minimum required.  Vests are a requirement and can be worn either under or over the uniform.  It is much more comfortable for us to wear it over our uniforms.  Class A uniforms are important for more formal events, but a softer uniform is great for the normal workday.
Dr. Capps approved making the change to a softer uniform.  Jeff will pursue that option.
Classified Staff Association
Mary Zoccola reported for Raylene Cope.  At the last CSA meeting three of the four newly elected officers addressed the constituents and talked briefly about their plans for  2020-2021.  Raylene Cope is the CSA President, Philmika Reid, Vice President, Allison Clark, Secretary and Angela Perry, Treasurer.
Part-Time Staff Association
Sarah Jarett asked whether there would be any interest at CVCC to do a mask making drive.  Lewis stated that we have purchased cloth masks to handout, probably not enough for everyone.  Jeff Sydenstricker stated that from the emergency management side, cloth masks are preferred. Sarah stated that it would be a great way to bring people together.
Dr. Capps announced that there is no ACOP meeting tomorrow.  ACOP will be meeting on Tuesday and Wednesday.
With no further business, the meeting adjourned at 2:32 p.m.  The next President’s Cabinet meeting is scheduled for June 22, 2020.
Mary Zoccola
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