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Minutes of the 
President’s Cabinet Meeting 
August 9, 2021
Minutes Approval: 
Minutes of the June 28, 2021, meeting were approved as written.  
Attendees: John Capps, Lewis Bryant, David Lightfoot, Chris Bryant, Kris Ogden, William Wilkerson, Randall Franklin, Elizabeth Narehood, Cynthia Deutsch, Jim Tuite, Raylene Cope, Dianne Sykes

Enrollment Report: 
                                              As of today, August 9, 2021
  Fall 2020 Fall 2021 % Change
FTE 1,589.27 1,530.73 -3.68%
Headcount 2,527 2,390 -5.42%
Consent Agenda Items: None  
Agenda Items: 
Campbell Chemical Issue (WILKERSON)
William reported on June 24, 2021, Jeff Sydenstricker was contacted by John Rocha concerning a student who had located a potentially dangerous chemical stored in an unsecured cabinet. William stated it was decided the best course of action was to evacuate Campbell Hall, have Lynchburg Fire Department respond, and notify the Virginia State Police Bomb Squad. William stated he was apprised of the situation and responded to Campbell Hall as well. He stated it was determined that parking lot 7, Amherst Hall, and the Framatome Building should be evaluated as well. William stated the chemical was removed by the Virginia State Police without incident.
William reported other chemicals were found as well, and it was determined they should be removed by a professional cleanup company.
William discussed some strengths, concerns, and corrective actions of this incident with the Cabinet members.
Jim stated CVCC needed a chemical hygiene plan with a chemical hygiene officer in charge who will know what chemicals are housed here and the amount of each. Kris reported the lab technician’s job has been upgraded to a full-time position and one of the responsibilities is to support the monitoring of the chemicals. Jim stated he would be willing to work with them.
William stated, at this time, CVCC does not have a chemical policy or process in place. He also stated he feels all faculty that teach chemistry and each student in the classes should be required to complete training on chemicals each year.
John thanked William for bringing this to the Cabinet’s attention and decided for David, William, Kris, Lewis, John Rocha, Jeff Sydenstricker, and Jim to be a part of a cross-sectional team to review the inadequacies of current policies/processes in cataloging chemicals, training, and deciding on who is going to be responsible for all of this. John asked William to be responsible for convening this group and reporting the recommendations back to the Cabinet.  

Compliance Procedure for Employees Relative to the Governor's COVID Vaccine/Testing Executive Order (FRANKLIN)
Randall discussed the new mandate which requires all state employees to be vaccinated or have weekly COVID tests. He reported this mandate begins on September 1, and he has begun the process for an emergency hire to be responsible for the documentation of the vaccinations and results of the weekly testing. John stated HEERF funding can be used for this.
Jim stated there needs to be a policy on how to address those of non-compliance. John stated there will be consequences but not sure at this time as to what they will be. He encouraged everyone to get vaccinated if they haven’t already.

Interim Vice President for Student and Academic Affairs
Kris reported Convocation begins August 16 and will be conducted in-person with a virtual option. She stated all governance committee meetings will be virtual only.
 Kris reported there was a great turnout for the express enrollment which was held on Saturday. She stated this will be held for the next two Saturdays.
 Kris reported TRIO is holding a boot camp next week to help their students get ready for math, English, and Anatomy and Physiology.

Vice President of Finance and Administration
Lewis distributed and discussed the budget/expenditure report for FY 2021-2022. John stated even though enrollment is down, funding is available to allow for salary equity increases, Randall stated this will involve about 125 employees and will amount to approximately $5,000-$6,000 per person.

Vice President of Institutional Advancement 
Chris reported fundraising was strong during this last fiscal year, and the goal has been set even higher for this upcoming year.
Chris reported an audit began for the Foundation last week. He also reported the quarterly board meeting will be held this week.

Vice President of Information Technology 
David reported the HyFlex classrooms have not been completed as no platform has been chosen by the VCCS. To get an idea of how large the monitors will be in the classrooms, David stated there will be two 86-inch monitors in front and two 65-inch monitors in the back. He stated due to the large size of the monitors, facilities recommended getting contractors to install them. Lewis stated this is being funded by a federal grant allocation.
He stated due to the large size of the monitors, facilities recommended getting contractors to install them. Lewis stated this is being funded by a federal grant allocation.

Interim Dean of Institutional Effectiveness 
Cynthia stated she will be emailing everyone to complete a survey to provide input on the new strategic plan.
Cynthis reported this has been a busy summer as she learns her new duties and getting ready for convocation. She stated she will be meeting with the program heads concerning assessments for the upcoming year.
Cynthia reported she attended the Chancellor’s Retreat last week and stated she will be continuing her involvement with Opportunity 2027. She stated she will be working for the next couple of years with Dr. Westover from Mountain Empire who is leading the Teaching and Learning group. Cynthia stated, during this semester, she will be working to complete CVCC’s new strategic plan.

Campus Police/Security
William reported he had contacted Admiral Security Services to provide staff on Campus during the first week of students returning but had not received a response.
Elizabeth asked what the protocol was for anyone refusing to wear a mask and what if they said it was for health reasons. John answered the protocol would be to ask them to wear a mask/face shield, but their word would have to be accepted if they said it was for health reasons. If no health reason was mentioned, call Campus Police.
Director of Human Resources 
Randall reported HR is busy in various stages of the hiring process for several vacant positions.

Project Director of Title III Grant 
Elizabeth reported the Title III team held a meeting this morning. She stated they are using all the tools that are available to reach students that have applied but not enrolled. She stated navigators have a two-week campaign that is targeting students early on who need services such as financial aid.
Elizabeth discussed the financial aid planner, (a tool for navigators and counselors to use) and stated it will be coming onboard through Navigate this fall.
Elizabeth stated the MALL is busy training tutors and getting ready for this semester. She reported Chris Carpenter will be helping the TRIO students using some of the training he has received.
Elizabeth reported Philmeka Reid, Coordinator of Community Connections, is no longer here at CVCC. She stated this was an important position with the implementation of Single Stop and hopes to fill it soon.
Elizabeth stated the new kiosks are available to students now.

Faculty Association
Jim reported the Faculty Association will have their first meeting for this semester on Tuesday, August 17. He stated discussions will include the vaccine, COVID testing, and the signing of the mask mandate agreement.
Jim reported David McGee will be the new president of the Faculty Association and John asked Jim to remain on the Cabinet as the CFAC representative.
The meeting adjourned at 3:00 p.m. with the next meeting scheduled on Monday, September 20, 2021.
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