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Minutes of the 
President’s Cabinet Meeting 
October 4, 2021
Minutes Approval: 
Minutes of the September 20, 2021, meeting were approved as written.  
Attendees: John Capps, Lewis Bryant, David Lightfoot, Kris Ogden, Randall Franklin, Jeff Sydenstricker, Elizabeth Narehood, Cynthia Deutsch, David McGee, Jim Tuite, Raylene Cope, Sarah Jarrett, and Dianne Sykes

Enrollment Report: 
Data As Of Today (10/4/2021)
  Fall 2020 Fall 2021 % Change
FTE 1,956.60 1,896.47 -3.07%
Headcount 3,380 3,365 -0.44%
Consent Agenda Items: None  
Agenda Items: 
Holiday Schedule for 2022 (FRANKLIN)
Randall presented and the Cabinet members reviewed a proposed holiday schedule for 2022.
Jim made a motion with David M. seconding to approve the holiday schedule for 2022 as presented.
The motion carried unanimously.   
Carryover Expenditure Possible Funding Priorities (L. BRYANT)
Lewis distributed a carryover expenditure possible funding priorities list and stated it is a draft ‘working document’ of the priorities that were submitted through the Campus-wide survey, and other projects submitted by the administration. Lewis stated the project list exceeds the available funding so it will need to be filtered down. The President’s Cabinet reviewed and discussed the following list.
Carryover Expenditure Possible Funding Priorities
  • Pay off existing Energy Efficiency Loan funded by VCCS
  • Website redesign
  • Campus signage project which may include installing digital panels on main sign
  • Machine Shop equipment replacement (8 lathes)
  • New commercial mower from state contract
  • Equipment to cut hills
  • Scissor Lift (Survey) (OSHA?)
  • Bobcat (Survey)
  • Update Appomattox landscaping
  • Replace three golf carts in poor condition
  • Repair steps leading to lot # 1
  • Parking lot sweeper machine for MS4 (possible purchase in 2022-may be a required purchase from MS4 (storm water) based on new regs)
  • Replenish postage machine for future years (have not purchased in last 5 years)
  • Remove and replace fabric on walls in entry of Merritt Hall
  • Replace tile in Merritt Hall (cupping, damaged) cost depends on how much work is done
  • Replace carpet in Multi-Purpose Room
  • Classroom furniture for Merritt Hall (mostly chairs)
  • Storage containers (3) Trailer Contents
  • Golf cart for Campus tours (Survey)
  • Chairs and keyboard drawers in Merritt
  • Scholarships
  • New fitness equipment
  • Anatomage tables (Survey)
  • One-time faculty appointments for spring 2022
  • Ionization System HVAC improvement
  • Fund portion of HVAC Renovations?
  • Inst Police - surplus Lynchburg City Police vehicle requested 9/27/21 to update current vehicle to have appropriate lighting
  • Inst Police Lexipol Policy update
  • Amherst Center combine two classrooms into one large classroom
  • Backup generator for Ultra Cold Freezer in prep area (Survey)
  • Sidewalk from Lot #1 to Framatome
  • AED's
  • Pavers and tables adjacent to visitor parking
  • Three umbrella tables
  • Timely MD (1 Year) Premium Student Mental Health Counseling
  • Request one-time, no cost extension to draw lost revenues next fiscal year
Projects not included above:
  • Outdoor classroom (Survey)
  • HVAC Lab renovations
  • Appomattox roof drains
  • Vehicles
  • Key machine
  • Rekey Campus
  • Programs that so far have not requested equipment:
    • Mechatronics
    • Science Programs
    • HVAC
    • CTE Academy
    • EMS Manakin replacements
Jim recommended water refill stations. Lewis stated this could be funded by COVID funds. David M. recommended to purchase a college van (12-15 passenger as this does not require a special license) to transport students to off campus events. John stated he hopes that in the future, student activities will increase. Sarah suggested light-weight tables to use outside that would be easier to move around. Raylene suggested basketball goals to promote community fellowship. John stated the Foundation is interested in sponsoring a more robust club sports’ program and intramural sports activities.  
Classified and Part-Time
Sarah and Raylene reported the part- and full-time staff are planning an office decorating contest and weekly Friday spirit days beginning in October. More information will be posted in the Daily Bulletin.

John reported the president of the Federal Reserve Bank of Richmond will be here at CVCC on October 5 and 6.
The meeting adjourned at 1:53 p.m. with the next meeting scheduled on Monday, October 18, 2021.
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